Quick Reminders

Check your New Benefit Elections

This is a good time to take a look in Workday and print your Benefits Summary for your records. Your annual deductibles restarted September 1 with the new plan year. Your October paycheck should be the first deduction of your newly enrolled FY22 benefits if you are a monthly paid employee, and your first September paycheck should be the first deduction if you are a biweekly paid employee!

Medicare Part D – Annual Notification

As a participant of the A&M Care 65 Plus plan, you are enrolled in the Medicare Part D Prescription Drug Program. Each year, Medicare sends notification of enrollment and a quick reference guide which provides valuable information about your Medicare coverage. Expect to receive this packet around the end of November. You do not need to take any action upon receipt of these materials, simply keep them for your records. If you have questions about your Medicare Part D plan, visit the A&M System Benefits website, and review the Retiree Benefits page or call Express Scripts Medicare at 1-855-895-4647.

Get Your Annual Eye Exam

Regular eye exams are important!

An eye exam allows your eye care professional to get a sneak peek at the blood vessels at the back of your eye. This can help in the early detection of diseases like diabetes and hypertension. Your eye exam is one of the most important preventive care services available to you!

Your annual eye exam is now an eligible task on the Two-Step Wellness Program Checklist. If you enrolled in the A&M Care Plan after September 1, 2020, you and your eligible spouse can complete two tasks from your Personalized Checklists in FY22 to receive the lowest premium on your medical insurance premium in FY23! Retirees and Graduate Student employees on the Grad Plan already receive the lower premium and are not eligible to participate. New employees receive a grace period of the plan year in which they enroll plus an additional plan year before they are eligible to participate.

Featured Retirement Plan Provider: AIG Retirement Services

The A&M System has 6 retirement plan providers to choose from to further invest in your future. Each Benefit Briefs issue will feature a retirement vendor. This month’s feature is AIG Retirement Services.

AIG Retirement Services has a variety of investment options on their TAMUS website https://tamus.aigrs.com/home. Find out more about their offerings or visit their Education Center for more information.

Flu Shot Clinics at Your Campus or Agency

It’s flu season! Now is the time to think about getting a flu shot. Some campuses and agencies are hosting on-site flu clinics.  It may even count as an eligible item on your MyEvive Two-Step Program Personalized Checklist to receive the lowest premium on your health insurance*.

If your campus or agency is hosting a flu clinic in October, it may be listed below. You can always check with your wellness champion or HR/Benefits Office about the best times of year to check for these!

Texas A&M University Corpus-Christi: The events are only open to current faculty, students, and staff and will occur from 10 am-1 pm. Persons attending must bring their SandDollar ID card for entry into the event along with their insurance card. If someone does not have insurance, the out of pocket cost is $42.49.

  • Date: October 13th          Lonestar Ballroom C
  • Date: October 27th          Location – TBD

Texas A&M University-Texarkana: The events are only open to current faculty, students, and staff.

  • Date; October 12th
  • Time: 9:30 am -12:30 pm
  • Location/Address: University Center 116

Texas A&M AgrLife Extension: The events are only open to current faculty, students, and staff.

  • October 6th
  • Time: 8:00 am -11:00 am
  • Location/Address: AgriLife Services Bldg. 1st Floor; 578 John Kimbrough Blvd., College Station, Texas 77843

Texas A&M University:  All Texas A&M University faculty, staff, retirees and dependents who are covered under the A&M Care plan with Blue Cross and Blue Shield of Texas are eligible to receive a seasonal influenza (flu) vaccine at one of our free flu vaccine pop-up clinics throughout October.* Additional information regarding times of service will be coming from the Texas A&M University Wellness Program office.

Flu Vaccine Clinics
Date Time Location Type
Saturday, October 9 10:00 am – 4:00 pm College Station High School  Drive-thru
Thursday, October 14 9:00 am – 3:00 pm Memorial Student Center (MSC)  Walk-in
Saturday, October 16 10:00 am – 4:00 pm Fan Field  Drive-Thru
Friday, October 22 11:00 am – 2:00 pm Health Science Center (HSC)  Walk-in
Saturday, October 23 10:00 am – 4:00 pm Bryan High School  Drive-thru
Friday, October 29 12:00 pm – 5:00 pm Fan Field  Drive-thru
Saturday, October 30 10:00 am – 4:00 pm Fan Field  Drive-thru

Registration Link

*To determine your eligibility for these clinics, check your Blue Cross Blue Shield insurance card. If your Identification number starts with either TXW or ZGB, you are eligible to participate. If you are not eligible to participate in these clinics, we encourage you to get a flu vaccine at your local pharmacy or medical provider. Students should contact Student Health Services for flu vaccines.

 

Texas A&M Engineering: Available to employees, retirees, and dependents of Engineering employees. Those located at RELLIS may visit the TTI clinic on location November 5th.

  1. Date: November 3, 2021
  2. Time: 1:00 pm – 4:00 pm
  3. Location: Zachary Bldg., 125 Spence St., Chevron Room (Zach 297)
  4. Vaccine Administration Record (VAR) – Fill out in advance and bring to Clinic

Texas Transportation Institute (TTI): Available to employees, retirees, and dependents.

  • Date: November 5, 2021
  • Time: 12:30 pm – 4:00 pm
  • Location/Address: 1111 RELLIS Pkwy, Bryan, TX 77807-3135, Room 1122
  • How to register: Email A-Brister@tti.tamu.edu for required forms or complete on site

Texas A&M University – Central Texas: Hosted by HEB pharmacy. Must be enrolled in the A&M System medical plan.

  1. Date: Wednesday, October 20th
  2. Time: 11:30 am – 1:00 pm
  3. Location/Address: Warrior Hall 403/1001 Leadership Place, Killeen, TX 76549
  4. How to register: https://www.signupgenius.com/go/409094FACAA28A5FF2-flue

Prairie View A&M University: All current faculty, staff, and dependents, remember to bring your BCBSTX Insurance Card, ESI Card, a completed consent form, a photo ID, and your mask!

  1. Date: October 13, 2021
  2. Time: 10:00 am – 2:00 pm
  3. Location: John B Coleman Library
  4. How to Register: https://qrco.de/bcPXlw 

New Student Insurance Behavioral Health Tool

Learn to Live launched July 1 for the AHP Student Insurance plan. Learn to Live is a digital behavioral health support tool. It also includes confidential online resources to help you manage your mental well-being and successfully confront life’s challenges.

You can access it anytime, anywhere, and there is a confidential online assessment which can identify which symptoms you may be experiencing. It is available at no additional cost to students and dependents enrolled in the Student Insurance or Graduate Student Employee medical plan.

These are the resources available with Learn to Live:

  • Digital Programs
  • Unlimited Coaching
  • Program Lessons
  • On-Demand Webinars
  • Comprehensive Mental Health Assessments
  • Mindful Moments Text Messaging
  • Teammates

If eligible, go to https://myahpcare.com/wp-content/uploads/2021-2022-AB-Learn-to-Live-TAMU-System.pdf to learn how to enroll.

How to Use a Flexible Spending Account After You First Enroll

Upon enrolling for the first time in a flexible spending account, you will receive a greeting email from Navia, the FSA vendor, at the email address in your Workday profile.

It will include instructions on how to access the Navia Benefit Solutions website at https://naviabenefits.com. You will also be notified when your Navia debit card has been mailed to you.

  1. First-time users should click Register to set up an account on https://naviabenefits.com
  2. It will ask you for your Employer Code (provided in the email) and your contact information.
  3. Once you set up an account, you will be able to log in to view your balance, submit claims, and request a replacement card if needed.

Unlike Health Care FSA’s, Dependent Care FSA’s are not pre-funded, instead you can only be reimbursed up to the amount actually deducted from your paycheck.

Using your FSA for the First Time

For monthly paid employees, your first contribution will come out of your October paycheck and if you are a biweekly paid employee your first deduction will come out of your first September paycheck. You should wait until after this contribution to use your Navia debit card for Dependent Day Care expenses. You may use your Health Care FSA debit card right away.

Using your debit card:

  • Health Care FSA: Health Care FSAs are pre-funded, meaning your debit card will be approved for any amount up to the amount you elected for the year. Most of your Health Care FSA point-of-sale transactions will not require documentation, however, you should keep receipts for all of your eligible expenses. If you purchase something at a 90% Rule Merchant, you may need to provide documentation to substantiate the claim. 90% Rule Merchants are pharmacies, grocery stores, and other merchants that can accept the debit card, but don’t have the ability to verify that the expenses are eligible.
  • Dependent Day Care FSA: If your daycare invoice is more than the amount you are contributing to the FSA monthly, your card will be declined until you have enough funds in the account to pay the full invoice.
  • If you use your debit card and Navia requests supporting documentation or does not recognize the charge to your debit card as an eligible expense, you may have to submit documentation of the invoice or receipt to substantiate the charge.

Filing a Claim for Reimbursement:

If you have an eligible expense and did not use your debit card to pay the expense, you will need to file a claim. To file a claim, you can log into your account and click Submit a Claim. Your flexible spending account can then be used as a reimbursement account to refund you for the expense.

  1. In order to receive reimbursements as direct deposits into your bank account, you should set it up before your first claim submission. Log in and click on your account name in the top right corner. Select “Update bank info”. Add your Bank Account for direct deposit. It can take up to two days for Navia to verify your bank information.
  2. Click, My Tools, Submit a Claim in the main menu.
  3. Select “Claim” to initiate a reimbursement request.
  4. The Claim documentation must include the Date of Service, Type of Service, and Cost of Service.

View the Tutorial Videos on the Navia website for more information.

Reminder: Grace Period Reminder for Existing Customers

Due to the Covid-19 Relief bill, if you had an FSA in the FY20 and FY21 plan year, you have 12 months after the plan year ends to incur medical costs or dependent day care costs and submit claims to your healthcare FSA. This extension is valid for plan years ending in 2021 (plan year ending 08/31/2021). This means any eligible expenses incurred in plan year 2022 (09/1/2021 – 08/31/2022) can be applied to your plan year 2021 FSA (09/1/2020 – 08/31/2021). This change gives you an additional 12 months to incur expenses and claim your FSA dollars. Submit your eligible claims for reimbursement prior to 8/31/2022.