Policy and Regulation Library

*Currently Under Review for Potential Revision

01.  Governance

Policy/Reg No. and Title

Last Review Date

01.01        System Policies and Regulations, and Member Rules and Procedures

November 9, 2023

01.01.01  Format for System Policies and Regulations, and Member Rules

July 10, 2023

01.03        Appointing Power and Terms and Conditions of Employment

May 20, 2021

02.  Organization of System

Policy/Reg No. and Title

Last Review Date

02.01        Board of Regents

May 19, 2022

02.01.01  Recording of Board Meetings

October 21, 2022

02.02        Office of the Chancellor

May 20, 2021

02.02.01  Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering

September 13, 2021

02.03       System Administration

February 4, 2021

02.03.01   RELLIS Campus

May 18, 2021

02.03.02   RELLIS Academic Alliance

May 18, 2021

02.03.03   RELLIS Research Alliance

February 22, 2022

02.04        System Members of The Texas A&M University System

December 6, 2019

02.05        Presidents of System Member Universities

August 26, 2021

02.06        Directors of System Member Agencies

May 20, 2021

02.08        System Expansion

August 16, 2023

03.  Statements of Mission and Objectives

Policy/Reg No. and Title

Last Review Date

03.01        System Mission, Vision, and Strategic Planning Process

May 19, 2022

03.02        Academic Mission Statements and Program Inventory

February 4, 2021

07.  Ethics

Policy/Reg No. and Title

Last Review Date

07.01       Ethics

November 12, 2020

07.02       Texas Higher Education Fair Lending Practices

November 9, 2023

07.03       Conflicts of Interest, Dual Office Holding and Political Activities

August 26, 2021

07.03.01  Political Campaign Events in Facilities Under the Control of The Texas A&M University System

November 13, 2020

07.04       Benefits, Gifts and Honoraria

February 9, 2023

07.05       Nepotism

May 18, 2023

*07.05.01  Consensual Relationships

August 17, 2018

08. Civil Rights Protections and Compliance

Policy/Reg No. and Title

Last Review Date

08.01       Civil Rights Protections and Compliance

August 16, 2023

*08.01.01  Civil Rights Compliance

August 15, 2022

08.01.02  Civil Rights Protections for Individuals with Disabilities and Certain Other Employees

February 26, 2021

09. Litigation and Administration

Policy/Reg No. and Title

Last Review Date

09.01       Power to Bind the System

February 17, 2022

09.02       Use of System Names and Indicia

April 11, 2019

09.02.01  Official Messaging

October 7, 2021

09.04       Litigation

February 17, 2022

09.04.01  Legal Counsel and Attorney General Opinion Requests

February 22, 2022

09.05       Financial Disclosure on Official System Websites

August 8, 2019

10.  Internal Audit

Policy/Reg No. and Title

Last Review Date

10.01       Internal Auditing

November 18, 2021

10.02        Fraud Prevention

November 18, 2021

10.02.01  Fraud Prevention

November 19, 2021

11.  Centers, Degrees and Programs

Policy/Reg No. and Title

Last Review Date

11.01       Collaboration Among System Academic Institutions

November 9, 2023

11.02       Creation of Centers and Institutes

August 10, 2022

11.02.01  Management and Evaluation of Centers and Institutes

March 21, 2023

11.03       Shortened Courses

November 9, 2023

11.04       Admissions Standards

May 19, 2022

11.05       Recruitment and Admission of Transfer Students

May 19, 2022

*11.06       Core Curriculum

November 15, 2018

*11.07       Granting of Honorary Degrees

November 15, 2018

11.08       Awarding of Posthumous Degrees

December 1, 2023

11.09       Low-Producing Degree Programs

February 9, 2023

*11.10       Academic Program Requests

November 15, 2018

11.99.01  Diplomas

February 16, 2023

11.99.02  Conduct Requirements for Admissions Applications and Transcripts

December 10, 2019

12.  Faculty

Policy/Reg No. and Title

Last Review Date

12.01       Academic Freedom, Responsibility and Tenure

November 9, 2023

12.01.01  Institutional Rules for Implementing Tenure

September 4, 2023

12.03       Faculty Academic Workload and Reporting Requirements

August 8, 2019

*12.04       Academic Council/Faculty Senate

November 15, 2018

*12.05       Training for English Proficiency

November 15, 2018

12.06       Post-Tenure Review of Faculty and Teaching Effectiveness

November 9, 2023

12.07       Fixed Term Academic Professional Track Faculty

November 12, 2020

12.99.01  Faculty Development Leave

April 29, 2020

13.  Students

Policy/Reg No. and Title

Last Review Date

*13.02       Student Rights and Obligations

November 15, 2018

13.03       Texas Public Educational Grants

February 9, 2023

13.04       Student Travel

November 9, 2023

15. Research Programs

Policy/Reg No. and Title

Last Review Date

*15.01       Research Agreements

February 8, 2018

15.01.01  Sponsored Agreements – Research and Other

September 1, 2020

15.01.02  Federal Procurement Integrity Act

September 30, 2020

*15.01.03  Financial Conflicts of Interest in Sponsored Research

November 10, 2018

15.01.04  Time and Effort Reporting

September 10, 2020

15.01.05  Cost Sharing on Sponsored Agreements

May 27, 2020

15.02       Export Control Program Management

February 9, 2023

*15.04       Sponsored Research Services

August 23, 2017

15.05       System Research Security Office

February 9, 2023

15.05.01  Classified Information Management

February 16, 2023

15.05.02  Controlled Unclassified Information Management

February 16, 2023

*15.05.04  High Risk Global Engagements and High Risk International Collaborations

August 18, 2022

15.99.01  Use of Human Subjects in Research

August 9, 2023

*15.99.03  Ethics in Research, Scholarship and Creative Work

March 12, 2018

*15.99.05  Research Compliance

May 2, 2017

15.99.06  Use of Biohazardous Material in Research, Teaching and Testing

August 9, 2021

15.99.07  Use of Vertebrate Animals

July 13, 2021

16. Compliance – General

Policy/Reg No. and Title

Last Review Date

16.01       System Ethics and Compliance Program

April 11, 2019

16.01.01  Ethics and Compliance Programs

April 16, 2019

16.01.02  Privacy

November 30, 2022

17. Intellectual Property

Policy/Reg No. and Title

Last Review Date

17.01       Intellectual Property Management and Commercialization

March 1, 2023

17.01.01  Ownership of Intellectual Property and Tangible Research Property

March 1, 2023

17.01.02  Evaluation and Protection of Intellectual Property

March 1, 2023

*17.01.03  Commercial Development of Intellectual Property

March 1, 2023

17.01.04  Distribution of Royalties, License Fees and Sale Proceeds from Licensing

March 1, 2023

17.01.05  Charitable Gifts and Assignment of Ownership Rights

March 1, 2023

17.01.06  New Venture Formation and Related Investment

March 1, 2023

17.01.07  Administration, Oversight and Reporting of Intellectual Property

March 1, 2023

18.  Athletics

Policy/Reg No. and Title

Last Review Date

18.01       Intercollegiate Athletics

May 14, 2020

21.  General Finance

Policy/Reg No. and Title

Last Review Date

21.01       Financial Policies, Systems and Procedures

November 18, 2021

21.01.01  Financial Accounting and Reporting

August 21, 2019

21.01.02  Receipt, Custody, and Deposit of Revenues

May 24, 2021

21.01.03  Disbursement of Funds

September 20, 2023

21.01.04  Extension of Credit, Delinquent Accounts, Collections and Write-offs

August 5, 2019

21.01.05  Service Departments or Centers

March 17, 2022

21.01.07  Fiduciary and Agency Funds

April 14, 2021

*21.01.08  Vehicle Fleet Management

August 13, 2019

21.01.09  Fixed Asset Management

January 26, 2021

21.01.10  Surplus or Salvage Property

June 21, 2021

21.01.11  Working Funds

August 15, 2022

21.01.12  Purchase of Food and Refreshments

May 17, 2021

21.05       Gifts, Donations, Grants and Endowments

May 19, 2022

21.05.01  Gifts, Donations, Grants and Endowments

April 24, 2023

21.05.02  Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts

August 19, 2020

21.06       Clinical Healthcare Operations

April 11, 2019

21.06.01  Clinical Healthcare Operations

May 8, 2022

21.99.04  Disposition of Abandoned and Unclaimed Personal Property

October 21, 2022

*21.99.09  Access to System Property for Sales, Rentals and Soliciting Donations

November 29, 2018

22.  Asset Management

Policy/Reg No. and Title

Last Review Date

22.02       System Investment

July 18, 2023

23.  Debt Management

Policy/Reg No. and Title

Last Review Date

23.02       Debt Management

November 9, 2023

*23.02.02  Debt Management Procedures

August 27, 2018

24.  Risk Management

Policy/Reg No. and Title

Last Review Date

24.01       Risk Management

November 9, 2023

*24.01.01  Health and Safety

August 13, 2019

*24.01.02  Risk Transfer

August 13, 2019

*24.01.03  Environment

August 13, 2019

*24.01.04  Fire and Life Safety

May 18, 2020

*24.01.06  Programs for Minors

July 30, 2019

*24.01.07  Unmanned Aircraft Systems (UAS)

October 21, 2022

*24.01.08  Minors in Labs

July 30, 2019

25.  Expenditure of Funds

Policy/Reg No. and Title

Last Review Date

25.01       Use and Operation of System Aircraft

November 18, 2021

25.06       Participation by Historically Underutilized Business

November 18, 2021

25.06.01  Historically Underutilized Business Program

November 19, 2021

25.07       Contract Administration

February 6, 2020

25.07.01  Contract Administration, Delegations and Reporting

May 5, 2022

25.07.03  Acquisition of Goods and/or Services

July 10, 2023

25.07.06  Interagency and Intrasystem Transactions

March 3, 2022

25.99.01  Chartering of Commercial Aircraft

November 3, 2021

25.99.09  Communication Allowances

August 15, 2022

26.  Tuition and Fees

Policy/Reg No. and Title

Last Review Date

26.01       Tuition and Fees

May 20, 2021

26.01.01  Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers

May 29, 2019

26.99.01  Student Health Insurance

February 8, 2021

27.  Financial Planning and Budgeting

Policy/Reg No. and Title

Last Review Date

27.02        Legislative Appropriation Requests

August 26, 2021

27.03        Annual Operating Budget Process

May 20, 2021

27.04        Budget Authorizations, Limitations and Delegations of Authority

November 18, 2021

27.04.01  Chancellor’s Delegation of Authority Related to Budget and Fiscal Changes

March 7, 2019

28. Auxiliary Enterprise, Privatization, etc.

Policy/Reg No. and Title

Last Review Date

28.02        Educational Business Activities

October 31, 2019

28.03        Vending Machines

November 9, 2023

29. Information Resources

Policy/Reg No. and Title

Last Review Date

29.01       Information Resources

February 9, 2023

29.01.01  Information Resources Governance

February 13, 2023

29.01.02  Use of Licensed Software

April 21, 2020

29.01.03  Information Security

September 12, 2022

29.01.04  Accessibility of Electronic and Information Resources

February 16, 2023

31.  Compensation and Benefits

Policy/Reg No. and Title

Last Review Date

31.01       Compensation

August 26, 2021

31.01.01Compensation Administration

May 31, 2022

31.01.02  Fair Labor Standards

December 15, 2020

31.01.04  Longevity and Hazardous Duty Pay

March 17, 2022

31.01.06  State Employee Organization Membership Fees

January 26, 2021

31.01.07  Direct Deposit of Payroll Payments

January 28, 2022

31.01.08  Merit Salary Increases

October 9, 2023

31.01.09  Overtime

July 27, 2021

31.01.10  Service Awards

April 14, 2021

31.02       Employee Insurance and Retirement Benefits

May 18, 2023

31.02.01  Administration of Employee Benefits Programs

December 16, 2022

31.02.02  Group Insurance Programs

November 22, 2019

31.02.03  System Employee Benefits Advisory Committee

October 21, 2022

31.02.07  Unemployment Compensation Program

April 20, 2022

31.02.08  Retirement Programs

October 17, 2023

31.02.13  Wellness Programs

November 2, 2020

31.03        Leaves of Absence

August 26, 2021

31.03.01  Vacation

January 31, 2019

31.03.02  Sick Leave

February 7, 2022

31.03.03  Leaves of Absence with Pay

July 10, 2023

31.03.04  Leave of Absence without Pay

October 17, 2023

*31.03.05  Family and Medical Leave

April 13, 2022

31.03.06  Military Leave and Service

May 18, 2021

31.04       Holidays

May 19, 2022

31.04.01  System Holidays

April 25, 2023

31.05        External Employment and Expert Witness

November 10, 2022

31.05.01  Faculty Consulting and/or External Professional Employment

July 10, 2023

31.05.02  External Employment

July 10, 2023

31.05.03  Witnesses in Judicial Actions or Legislative Proceedings

December 7, 2022

*31.05.04  Outside Activities – Business Entities Having an Agreement with the System

August 29, 2018

31.05.05  Employee Service with a Non-Profit Entity

June 1, 2020

31.06       Leave Pool Programs

November 18, 2021

31.06.01  Sick Leave Pool Administration

December 17, 2021

31.06.02  Sick Leave Donation

August 18, 2021

31.06.03  Family Leave Pool Administration

November 3, 2021

31.07       Retirement

April 11, 2019

*31.07.01  Retirement and Employment After Retirement

October 24, 2018

31.08      Emeritus

February 17, 2022

31.08.01  Granting of Emeritus Status to Faculty and Staff

April 6, 2023

31.99.01  Employees Registering as Students

May 1, 2019

32.  Employee Relations

Policy/Reg No. and Title

Last Review Date

32.01       Employee Complaint and Appeal Procedures

November 9, 2023

32.01.01  Complaint and Appeal Process for Faculty Members

February 20, 2020

*32.01.02  Complaint and Appeal Process for Nonfaculty Employees

March 15, 2021

32.02       Discipline and Dismissal of Employees

February 6, 2020

32.02.02  Discipline and Dismissal of Nonfaculty Employees

February 10, 2020

33.  Employment, Standards of Conduct

Policy/Reg No. and Title

Last Review Date

33.04       Use of System Resources

November 18, 2021

33.04.01      Use of System Resources for External Employment

January 24, 2022

33.04.02  Use of Telecommunication Services

October 18, 2023

33.05       Employee Training

August 26, 2021

33.05.01  Use of Public Funds for Employee Training or Education

July 13, 2021

33.05.02  Required Employee Training

January 28, 2022

33.06       Hours of Work for Full-time Salaried Employees

November 18,  2021

33.06.01  Flexible Work Arrangements

November 30, 2022

33.99.01  Employment Practices

October 18, 2023

33.99.03  Performance Evaluations for Nonfaculty Employees

August 18, 2021

*33.99.04  Promotions, Transfers and Voluntary Moves

June 28, 2022

33.99.05  Part-Time Employment

December 10, 2020

33.99.06  Administration of Multiple Employment

December 10, 2020

33.99.07  Internal Faculty Consulting and Professional Services

June 6, 2022

33.99.08  Student Employment

May 24, 2021

33.99.09  Employment of Foreign Nationals

July 10, 2023

33.99.12  New Employee Processing

August 18, 2021

33.99.14  Criminal History Record Information-Employees and Candidates for Employment

May 11, 2022

33.99.15  Reduction in Force for Nonfaculty Employees

June 20, 2023

34.  Safety of Employees and Students 

Policy/Reg No. and Title

Last Review Date

34.01        Environment, Safety and Security

August 16, 2023

34.02        Drug and Alcohol Abuse

May 19, 2022

34.02.01  Drug and Alcohol Abuse and Rehabilitation Programs

October 23, 2020

34.03        Alcoholic Beverages

November 10, 2022

34.04.03   HIV/AIDS in the Workplace and Learning Environment

November 12, 2021

34.05       Smoking

August 8, 2019

34.06       Appointment, Commissioning and Authority of Peace Officers

April 11, 2019

*34.06.01  System University Police Department Collaboration

September 1, 2016

34.06.02  Weapons

November 2, 2021

34.07       Emergency Management

August 16, 2023

34.07.01  Emergency Management Plans

January 24, 2019

34.07.02  Business Continuity Plans

September 10, 2020

41.  Real Property

Policy/Reg No. and Title

Last Review Date

41.01       Real Property

August 16, 2023

41.01.01  Real Property

August 24,  2023

51.  Facilities Planning and Construction

Policy/Reg No. and Title

Last Review Date

51.01       Capital Planning

August 16, 2023

51.02       Selection of Architect/Engineer Design Team and Construction Contractor

May 19, 2022

51.03       Art Acquisitions for New and Renovated Facilities

February 9, 2023

51.04       General Requirements and Delegations of Authority on Construction Projects

August 16, 2023

51.04.01  Chancellor’s Delegation of Authority on Construction Projects

August 24, 2023

51.05       Furnishing and Equipping New and Renovated Buildings

May 19, 2022

51.06       Naming of Buildings and Other Entities

November 18, 2021

51.07       Preservation of Historic Properties

November 10, 2022

51.08       Reversion of Unexpended Balances in Construction Projects

May 20, 2021

60.  Relationships with Financial Support Organizations

Policy/Reg No. and Title

Last Review Date

60.01       Relationships with Affiliated Organizations

May 20, 2021

60.01.01  Association with Affiliated Organizations

April 14, 2021

60.02       Governmental Relations

May 19, 2022

60.03       Approval of Fees for Affiliated Fund-Raising Organizations

October 31, 2019

61.  Information and Communications

Policy/Reg No. and Title

Last Review Date

61.01       Public Information Act Compliance

November 10, 2022

61.01.02  Public Information

September 10, 2019

61.99.01  Retention of State Records

January 29, 2019