Policy and Regulation Library

*Currently Under Review for Potential Revision

01.  Governance

Policy/Reg No. and Title
Last Review Date
01.01 – System Policies and Regulations, and Member Rules and Procedures
November 15, 2018
01.01.01 – Format for System Policies and Regulations, and Member Rules
August 29, 2018
01.03 – Appointing Power and Terms and Conditions of Employment
February 8, 2018

02.  Organization of System

Policy/Reg No. and Title
Last Review Date
02.01 – Board of Regents
February 6, 2020
02.02 – Office of the Chancellor
November 15, 2018
02.02.01 – Vice Chancellor fore Agriculture and Life Sciences and Vice Chancellor for Engineering
September 21, 2016
02.03 – System Administration
February 5, 2016
02.04 – System Members of The Texas A&M University System
December 6, 2019
02.05 – Presidents of System Member Universities
April 27, 2016
02.06 – Directors of System Member Agencies
April 27, 2016
02.08 – System Expansion
August 16, 2018

03.  Statements of Mission and Objectives

Policy/Reg No. and Title
Last Review Date
03.01 – System Mission, Vision, and Strategic Planning Process
April 27, 2017
03.02 – Academic Mission Statements and Program Inventory
April 11, 2019

07.  Ethics

Policy/Reg No. and Title
Last Review Date
07.01 – Ethics
November 12, 2015
07.02 – Texas Higher Education Fair Lending Practices
November 15, 2018
07.03 – Conflicts of Interest, Dual Office Holding and Political Activities
August 23, 2017
07.03.01 – Political Campaign Events on Property Under the Control of The Texas A&M University System
November 6, 2015
07.04 – Benefits, Gifts and Honoraria
February 8, 2018
07.05 – Nepotism
April 19, 2018
07.05.01 – Consensual Relationships
August 17, 2018

08. Civil Rights Protections and Compliance

Policy/Reg No. and Title
Last Review Date
08.01 – Civil Rights Protections and Compliance
September 3, 2015
08.01.01 – Civil Rights Compliance
January 2, 2020
08.01.02 – Civil Rights Protections for Individuals with Disabilities
August 25, 2018

09. Litigation and Administration

Policy/Reg No. and Title
Last Review Date
09.01 – Power to Bind the System
January 31, 2017
09.02 – Use of System Names and Indicia
April 11, 2019
09.04 – Litigation
March 7, 2017
09.04.01 – Legal Counsel and Attorney General Opinion Requests
January 3, 2017
09.05 – Financial Disclosure on Official System Websites
August 8, 2019

10.  Internal Audit

Policy/Reg No. and Title
Last Review Date
10.01 – Internal Auditing
February 8, 2018
10.02 – Fraud, Waste and Abuse
November 10, 2016
10.02.01 – Fraud, Waste and Abuse
November 14, 2016

11.  Centers, Degrees and Programs

Policy/Reg No. and Title
Last Review Date
11.01 – Collaboration Among System Academic Institutions
November 15, 2018
11.02 – Creation of Centers and Institutes
October 19, 2017
11.03 – Shortened Courses
November 15, 2018
11.04 – Admissions Standards
November 15, 2018
11.05 – Recruitment and Admission of Transfer Students
November 15, 2018
11.06 – Core Curriculum
November 15, 2018
11.07 – Granting of Honorary Degrees
November 15, 2018
11.08 – Awarding of Posthumous Degrees
November 15, 2018
11.09 – Low-Producing Degree Programs
February 8, 2018
11.10 – Academic Program Requests
November 15, 2018
11.99.01 – Diplomas
February 19, 2018
11.99.02 – Conduct Requirements for Admissions Applications and Transcripts
December 10, 2019

12.  Faculty

Policy/Reg No. and Title
Last Review Date
12.01 – Academic Freedom, Responsibility and Tenure
April 11, 2019
12.01.01 – Institutional Rules for Implementing Tenure
August 13, 2019
12.03 – Faculty Academic Workload and Reporting Requirements
August 8, 2019
12.04 – Academic Council/Faculty Senate
November 15, 2018
12.05 – Training for English Proficiency
November 15, 2018
12.06 – Post-Tenure Review of Faculty and Teaching Effectiveness
February 6, 2020
12.07 – Fixed Term Academic Professional Track Faculty
November 15, 2018
12.99.01 – Faculty Development Leave
September 4, 2019

13.  Students

Policy/Reg No. and Title
Last Review Date
13.02 – Student Rights and Obligations
November 15, 2018
13.03 – Texas Public Educational Grants
February 8, 2018
13.04 – Student Travel
November 15, 2018

15. Research Programs

Policy/Reg No. and Title
Last Review Date
15.01 – Research Agreements
February 8, 2018

*15.01.01 – Sponsored Agreements – Research and Other

March 5, 2015
15.01.02 – Federal Procurement Integrity Act
July 7, 2015
15.01.03 – Financial Conflicts of Interest in Sponsored Research
November 10, 2018

Model Rule Template (Appendix A)

November 10, 2018

Financial Disclosure Form (Appendix B)

November 10, 2018
15.01.04 – Time and Effort Reporting
August 24, 2015
15.01.05 – Cost Sharing on Sponsored Agreements
May 15, 2015
15.02 – Export Controls Program Management
February 6, 2020
15.04 – Sponsored Research Services
August 23, 2017
15.05 – System Research Security Office
February 6, 2020
15.05.01 – Classified Information Management
February 10, 2020
15.05.02 – Controlled Unclassified Information Management
February 10, 2020
15.05.03 – Secure Computing Enclave Management
February 10, 2020
15.99.01 – Use of Human Subjects in Research
August 13, 2018
*15.99.03 – Ethics in Research, Scholarship and Creative Work
March 12, 2018
15.99.05 – Research Compliance
May 2, 2017
*15.99.06 – Use of Biohazards in Research, Teaching and Testing
June 11, 2015
*15.99.07 – Use of Vertebrate Animals
June 11, 2015

16. Compliance – General

Policy/Reg No. and Title
Last Review Date
16.01 – System Ethics and Compliance Program
April 11, 2019
16.01.01 – Ethics and Compliance Programs
April 16, 2019
16.01.02 – Privacy
February 20, 2018

17. Intellectual Property

Policy/Reg No. and Title
Last Review Date
17.01 – Intellectual Property Management and Commercialization
May 1, 2019
17.01.01 – Ownership of Intellectual Property and Tangible Research Property
May 1, 2019
17.01.02 – Evaluation and Protection of Intellectual Property
May 1, 2019
17.01.03 – Commercial Development of Intellectual Property
May 1, 2019
17.01.04 – Distribution of Royalties, License Fees and Sale Proceeds from Licensing
May 1, 2019
17.01.05 – Charitable Gifts and Assignment of Ownership Rights
May 1, 2019
17.01.06 – New Venture Formation and Related Investment
May 1, 2019
17.01.07 – Administration, Oversight and Reporting of Intellectual Property
May 1, 2019

18.  Athletics

Policy/Reg No. and Title
Last Review Date
*18.01 – Athletic Council
January 2, 2017
*18.02 – Principles for Intercollegiate Athletics Participation
September 30, 2011
*18.03 – Post-Season Athletics Competition
September 30, 2011

21.  General Finance

Policy/Reg No. and Title
Last Review Date
21.01 – Financial Policies, Systems and Procedures
September 1, 2016
21.01.01 – Financial Accounting and Reporting
August 21, 2019
21.01.02 – Receipt, Custody, and Deposit of Revenues
May 27, 2016

*21.01.03 – Disbursement of Funds

May 23, 2018
21.01.04 – Extension of Credit, Delinquint Accounts, Collections and Write-offs
August 5, 2019
21.01.05 – Service Departments or Centers
August 13, 2019
21.01.07 – Agency Funds
February 27, 2016
21.01.08 – Vehicle Fleet Management
August 13, 2019
21.01.09 – Fixed Asset Management
December 9, 2015
21.01.10 – Surplus or Salvage Property
June 15, 2016
21.01.11 – Working Funds
March 28, 2016
21.01.12 – Purchase of Food and Refreshments
May 9, 2016
21.05 – Gifts, Donations, Grants and Endowments
April 27, 2017
21.05.01 – Gifts, Donations, Grants and Endowments
April 4, 2018
21.05.02 – Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts
September 10, 2014
21.06 – Clinical Healthcare Operations
April 11, 2019
21.99.04 – Disposition of Abandoned and Unclaimed Personal Property
October 19, 2017
21.99.09 – Access to System Property for Sales, Rentals and Soliciting Donations
November 29, 2018

22.  Asset Management

Policy/Reg No. and Title
Last Review Date
22.02 – System Investment
April 11, 2019

23.  Debt Management

Policy/Reg No. and Title
Last Review Date
23.02 – Debt Management
November 15, 2018
23.02.02 – Debt Management Procedures
August 27, 2018

24.  Risk Management

Policy/Reg No. and Title
Last Review Date
24.01 – Risk Management
August 8, 2019
24.01.01 – Health and Safety
August 13, 2019
24.01.02 – Risk Transfer
August 13, 2019
24.01.03 – Environment
August 13, 2019
24.01.06 – Programs for Minors
June 30, 2019
*24.01.07 – Unmanned Aircraft Systems (UAS)
May 24, 2017
24.01.08 – Minors in Labs
July 30, 2019

25.  Expenditure of Funds

Policy/Reg No. and Title
Last Review Date
25.01 – Use and Operation of System Aircraft
November 10, 2016
25.06 – Participation by Historically Underutilized Business
November 10, 2016
25.06.01 – Historically Underutilized Business Program
August 8, 2016
25.07 – Contract Administration
February 6, 2020
25.07.01 – Contract Administration, Delegations and Reporting
October 6, 2016
25.07.03 – Acquisition of Goods and/or Services
February 20, 2018
25.07.06 – Interagency and Intrasystem Transactions
September 2, 2016
25.99.01 – Chartering of Commercial Aircraft
May 24, 2016
25.99.09 – Communication Allowances
June 1, 2017

26.  Tuition and Fees

Policy/Reg No. and Title
Last Review Date
26.01 – Tuition and Fees
November 15, 2018
26.01.01 – Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers
May 29, 2019
26.99.01 – Student Health Insurance
January 22, 2016

27.  Financial Planning and Budgeting

Policy/Reg No. and Title
Last Review Date
27.02 – Legislative Appropriation Requests
June 8, 2016
27.03 – Annual Operating Budget Process
November 15, 2018
27.04 – Budget Authorizations, Limitations and Delegations of Authority
November 10, 2016
27.04.01 – Chancellor’s Delegation of Authority Related to Budget and Fiscal Changes
March 7, 2019

28. Auxiliary Enterprise, Privatization, etc.

Policy/Reg No. and Title
Last Review Date
28.02 – Educational Business Activities
October 31, 2019
28.03 – Vending Machines
November 15, 2018

29. Information Resources

Policy/Reg No. and Title
Last Review Date
29.01 – Information Resources
April 26, 2018
29.01.01 – Information Resources Governance
September 21, 2017

*29.01.02 – Use of Licensed Software

April 23, 2015
29.01.03 – Information Security
February 5, 2018
29.01.04 – Accessibility of Electronic and Information Resource
October 25, 2019

31.  Compensation and Benefits

Policy/Reg No. and Title
Last Review Date
31.01 – Compensation
June 9, 2016
31.01.01 – Compensation Administration
November 15, 2016
31.01.02 – Fair Labor Standards
December 14, 2015
31.01.04 – Longevity and Hazardous Duty Pay
March 11, 2016
31.01.05 – Extended Pay Plan
April 19, 2016
31.01.06 – State Employee Organization Membership Fees
December 11, 2015
31.01.07 – Direct Deposit of Payroll Payments
December 7, 2016
31.01.08 – Merit Salary Increases
October 4, 2018
31.01.09 – Overtime
December 3, 2015
31.01.10 – Service Awards
March 16, 2016
31.02 – Employee Insurance and Retirement Benefits
April 10, 2018
31.02.01 – Administration of Employee Benefits Programs
November 30, 2017
31.02.02 – Group Insurance Programs
November 22, 2019
31.02.03 – System Employee Benefits Advisory Committee
October 19, 2017
31.02.07 – Unemployment Compensation Program
January 6, 2017
31.02.08 – Retirement Programs
September 4, 2018
31.02.13 – Wellness Programs
September 22, 2015
31.03 – Leaves of Absence
June 9, 2016
31.03.01 – Vacation
January 31, 2019
31.03.02 – Sick Leave
August 15, 2016
31.03.03 – Leave of Absence with Pay
March 12, 2019
31.03.04 – Leave of Absence without Pay
August 8, 2018
31.03.05 – Family and Medical Leave
November 15, 2016
31.03.06 – Military Leave and Service
March 8, 2016
31.04 – Holidays
September 3, 2015
31.04.01 – System Holidays
March 5, 2018
31.05 – External Employment and Expert Witness
November 14, 2017
*31.05.01 – Faculty Consulting and External Professional Employment
October 31, 2018

System Faculty Consulting and External Professional Employment Application and Approval Form

October 31, 2018
*31.05.02 – External Employment
August 25, 2017

Model External Employment Application and Approval Form

August 25, 2017
31.05.03 – Witnesses in Judicial Actions or Legislative Proceedings
February 12, 2018
31.05.04 – Outside Activities – Business Entities Having an Agreement with the System
August 29, 2018
31.06 – Sick Leave Pool
September 1, 2016
31.06.01 – Sick Leave Pool Administration
August 19, 2016
31.06.02 – Sick Leave Donation
July 5, 2016
31.07 – Retirement
April 11, 2019
31.07.01 – Retirement and Employment After Retirement
October 24, 2018
31.08 – Emeritus
February 9, 2017
31.08.01 – Granting of Emeritus Status to Faculty and Staff
March 22, 2018
31.99.01 – Employees Registering as Students
May 1, 2019

32.  Employee Relations

Policy/Reg No. and Title
Last Review Date
32.01 – Employee Complaint and Appeal Procedures
June 10, 2016
32.01.01 – Employee Complaint and Appeal Procedures for Faculty Members
February 20, 2020
32.01.02 – Complaint and Appeal Process for Nonfaculty Employees
January 15, 2016
32.02 – Discipline and Dismissal of Employees
February 6, 2020
32.02.02 – Discipline and Dismissal of Nonfaculty Employees
February 10, 2020

33.  Employment, Standards of Conduct

Policy/Reg No. and Title
Last Review Date
33.04 – Use of System Resources
September 19, 2016
33.04.01 – Use of System Resources for External Employment
November 2, 2016
33.04.02 – Use of Telecommunication Services
November 8, 2018
33.05 – Employee Training
June 9, 2016
33.05.01 – Use of Public Funds for Employee Training or Education
June 14, 2016
*33.05.02 – Required Employee Training
November 5, 2015
33.06 – Hours of Work for Full-time Salaried Employees
September 1, 2016

33.06.01 – Flexible Work Arrangements

May 6, 2016
33.99.01 – Employment Practices
May 23, 2016
33.99.03 – Performance Evaluations for Nonfaculty Employees
May 6, 2016
33.99.04 – Promotions, Transfers and Voluntary Moves
June 11, 2016
33.99.05 – Part-Time Employment
December 3, 2015
33.99.06 – Administration of Multiple Employment
December 3, 2015
33.99.07 – Internal Faculty Consulting and Professional Services
February 16, 2017
33.99.08 – Student Employment
March 21, 2016
33.99.09 – Employment of Foreign Nationals
February 19, 2018
33.99.12 – New Employee Processing
April 14, 2016
33.99.14 – Criminal History Record Information-Employees and Applicants
March 29, 2017
33.99.15 – Reduction in Force for Nonfaculty Employees
May 23, 2018

34.  Safety of Employees and Students 

Policy/Reg No. and Title
Last Review Date
34.02 – Drug and Alcohol Abuse
April 7, 2017
34.02.01 – Drug and Alcohol Abuse and Rehabilitation Programs
November 16, 2018
34.03 – Alcoholic Beverages
October 19, 2017
34.04.03 – HIV/AIDS in the Workplace and Learning Environment
November 2, 2016
34.05 – Smoking
August 8, 2019
34.06 – Appointment, Commissioning and Authority of Peace Officers
April 11, 2019
34.06.01 – System University Police Department Collaboration
September 1, 2016
34.06.02 – Weapons
August 1, 2016
34.07 – Emergency Management
August 16, 2018
34.07.01 – Emergency Management Plans
January 24, 2019

41.  Real Property

Policy/Reg No. and Title
Last Review Date
41.01 – Real Property
February 6, 2020
41.01.01 – Real Property
February 11, 2018

51.  Facilities Planning and Construction

Policy/Reg No. and Title
Last Review Date
51.01 – Capital Planning
February 9, 2017
51.02 – Selection of Architect/Engineer Design Team and Construction Contractor
October 31, 2019
51.03 – Art Acquisitions for New and Renovated Facilities
February 28, 2018
51.04 – Delegations of Authority on Construction Projects
April 27, 2017
51.04.01 – Chancellor’s Delegation of Authority on Construction Projects
August 7, 2015
51.05 – Furnishing and Equipping New and Renovated Buildings
February 9, 2017
51.06 – Naming of Buildings and Other Entities
November 10, 2016
51.07 – Preservation of Historic Properties
August 22, 2017
51.08 – Reversion of Unexpended Balances in Construction Projects
April 20, 2016

60.  Relationships with Financial Support Organizations

Policy/Reg No. and Title
Last Review Date
60.01 – Relationships with Affiliated Organizations
April 15, 2016
60.01.01 – Association with Affiliated Organizations
November 22, 2019
60.02 – Public Affairs
April 17, 2017
60.03 – Approval of Fees for Affiliated Fund-Raising Organizations
October 31, 2019

61.  Information and Communications

Policy/Reg No. and Title
Last Review Date
61.01 – Public Information Act Compliance
November 7, 2017
61.01.02 – Public Information
September 10, 2019
61.99.01 – Retention of State Records
January 29, 2019