Policy and Regulation Library

*Currently Under Review for Potential Revision

01.  Governance

Policy/Reg No. and Title
Last Review Date

01.01       System Policies and Regulations, and Member Rules and Procedures

November 15, 2018

01.01.01  Format for System Policies and Regulations, and Member Rules

August 29, 2018

01.03       Appointing Power and Terms and Conditions of Employment

February 8, 2018

02.  Organization of System

Policy/Reg No. and Title
Last Review Date

02.01       Board of Regents

May 14, 2020

02.02       Office of the Chancellor

November 15, 2018

02.02.01  Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering

September 21, 2016

02.03       System Administration

February 5, 2016

02.04       System Members of The Texas A&M University System

December 6, 2019

02.05       Presidents of System Member Universities

April 27, 2016

02.06       Directors of System Member Agencies

March 6, 2020

02.08       System Expansion

August 16, 2018

03.  Statements of Mission and Objectives

Policy/Reg No. and Title
Last Review Date

03.01       System Mission, Vision, and Strategic Planning Process

April 27, 2017

03.02       Academic Mission Statements and Program Inventory

April 11, 2019

07.  Ethics

Policy/Reg No. and Title
Last Review Date

07.01       Ethics

November 12, 2015

07.02       Texas Higher Education Fair Lending Practices

November 15, 2018

07.03       Conflicts of Interest, Dual Office Holding and Political Activities

August 23, 2017

07.03.01  Political Campaign Events on Property Under the Control of The Texas A&M University System

November 6, 2015

07.04       Benefits, Gifts and Honoraria

February 8, 2018

07.05       Nepotism

April 19, 2018

07.05.01  Consensual Relationships

August 17, 2018

08. Civil Rights Protections and Compliance

Policy/Reg No. and Title
Last Review Date

08.01       Civil Rights Protections and Compliance

September 3, 2015

08.01.01  Civil Rights Compliance

July 7, 2020

08.01.02  Civil Rights Protections for Individuals with Disabilities

April 25, 2018

09. Litigation and Administration

Policy/Reg No. and Title
Last Review Date

09.01       Power to Bind the System

January 31, 2017

09.02       Use of System Names and Indicia

April 11, 2019

09.04       Litigation

March 7, 2017

09.04.01  Legal Counsel and Attorney General Opinion Requests

January 3, 2017

09.05       Financial Disclosure on Official System Websites

August 8, 2019

10.  Internal Audit

Policy/Reg No. and Title
Last Review Date

10.01       Internal Auditing

February 8, 2018

10.02        Fraud, Waste and Abuse

November 10, 2016

10.02.01  Fraud, Waste and Abuse

November 14, 2016

11.  Centers, Degrees and Programs

Policy/Reg No. and Title
Last Review Date

11.01       Collaboration Among System Academic Institutions

November 15, 2018

11.02       Creation of Centers and Institutes

October 19, 2017

11.03       Shortened Courses

November 15, 2018

11.04       Admissions Standards

November 15, 2018

11.05       Recruitment and Admission of Transfer Students

November 15, 2018

11.06       Core Curriculum

November 15, 2018

11.07       Granting of Honorary Degrees

November 15, 2018

11.08       Awarding of Posthumous Degrees

November 15, 2018

11.09       Low-Producing Degree Programs

February 8, 2018

11.10       Academic Program Requests

November 15, 2018

11.99.01  Diplomas

February 19, 2018

11.99.02  Conduct Requirements for Admissions Applications and Transcripts

December 10, 2019

12.  Faculty

Policy/Reg No. and Title
Last Review Date

12.01       Academic Freedom, Responsibility and Tenure

April 11, 2019

12.01.01  Institutional Rules for Implementing Tenure

August 13, 2019

12.03       Faculty Academic Workload and Reporting Requirements

August 8, 2019

12.04       Academic Council/Faculty Senate

November 15, 2018

12.05       Training for English Proficiency

November 15, 2018

12.06       Post-Tenure Review of Faculty and Teaching Effectiveness

February 6, 2020

12.07       Fixed Term Academic Professional Track Faculty

November 15, 2018

12.99.01  Faculty Development Leave

April 29, 2020

13.  Students

Policy/Reg No. and Title
Last Review Date

13.02       Student Rights and Obligations

November 15, 2018

13.03       Texas Public Educational Grants

February 8, 2018

13.04       Student Travel

November 15, 2018

15. Research Programs

Policy/Reg No. and Title
Last Review Date

15.01       Research Agreements

February 8, 2018

*15.01.01  Sponsored Agreements – Research and Other

March 5, 2015

*15.01.02  Federal Procurement Integrity Act

July 7, 2015

15.01.03  Financial Conflicts of Interest in Sponsored Research

November 10, 2018

15.01.04  Time and Effort Reporting

August 24, 2015

15.01.05  Cost Sharing on Sponsored Agreements

May 27, 2020

15.02       Export Controls Program Management

February 6, 2020

15.04       Sponsored Research Services

August 23, 2017

15.05       System Research Security Office

February 6, 2020

15.05.01  Classified Information Management

February 10, 2020

15.05.02  Controlled Unclassified Information Management

February 10, 2020

15.05.03  Secure Computing Enclave Management

February 10, 2020

15.99.01  Use of Human Subjects in Research

August 13, 2018

15.99.03  Ethics in Research, Scholarship and Creative Work

March 12, 2018

15.99.05  Research Compliance

May 2, 2017

*15.99.06  Use of Biohazards in Research, Teaching and Testing

June 11, 2015

*15.99.07  Use of Vertebrate Animals

June 11, 2015

16. Compliance – General

Policy/Reg No. and Title
Last Review Date

16.01       System Ethics and Compliance Program

April 11, 2019

16.01.01  Ethics and Compliance Programs

April 16, 2019

16.01.02  Privacy

February 20, 2018

17. Intellectual Property

Policy/Reg No. and Title
Last Review Date

17.01       Intellectual Property Management and Commercialization

May 1, 2019

17.01.01  Ownership of Intellectual Property and Tangible Research Property

May 1, 2019

17.01.02  Evaluation and Protection of Intellectual Property

May 1, 2019

17.01.03  Commercial Development of Intellectual Property

May 1, 2019

17.01.04  Distribution of Royalties, License Fees and Sale Proceeds from Licensing

May 1, 2019

17.01.05  Charitable Gifts and Assignment of Ownership Rights

May 1, 2019

17.01.06  New Venture Formation and Related Investment

May 1, 2019

17.01.07  Administration, Oversight and Reporting of Intellectual Property

May 1, 2019

18.  Athletics

Policy/Reg No. and Title
Last Review Date

18.01       Intercollegiate Athletics

May 14, 2020

21.  General Finance

Policy/Reg No. and Title
Last Review Date

21.01       Financial Policies, Systems and Procedures

September 1, 2016

21.01.01  Financial Accounting and Reporting

August 21, 2019

21.01.02  Receipt, Custody, and Deposit of Revenues

May 27, 2016

21.01.03  Disbursement of Funds

May 8, 2020

21.01.04  Extension of Credit, Delinquent Accounts, Collections and Write-offs

August 5, 2019

21.01.05  Service Departments or Centers

August 13, 2019

21.01.07  Agency Funds

February 27, 2016

21.01.08  Vehicle Fleet Management

August 13, 2019

21.01.09  Fixed Asset Management

December 9, 2015

21.01.10  Surplus or Salvage Property

June 15, 2016

21.01.11  Working Funds

March 28, 2016

21.01.12  Purchase of Food and Refreshments

May 9, 2016

21.05       Gifts, Donations, Grants and Endowments

April 27, 2017

21.05.01  Gifts, Donations, Grants and Endowments

April 4, 2018

21.05.02  Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts

September 10, 2014

21.06       Clinical Healthcare Operations

April 11, 2019

21.99.04  Disposition of Abandoned and Unclaimed Personal Property

October 19, 2017

21.99.09  Access to System Property for Sales, Rentals and Soliciting Donations

November 29, 2018

22.  Asset Management

Policy/Reg No. and Title
Last Review Date

22.02       System Investment

April 11, 2019

23.  Debt Management

Policy/Reg No. and Title
Last Review Date

23.02       Debt Management

November 15, 2018

23.02.02  Debt Management Procedures

August 27, 2018

24.  Risk Management

Policy/Reg No. and Title
Last Review Date

24.01       Risk Management

August 8, 2019

24.01.01  Health and Safety

August 13, 2019

24.01.02  Risk Transfer

August 13, 2019

24.01.03  Environment

August 13, 2019

24.01.04  Fire and Life Safety

May 18, 2020

24.01.06  Programs for Minors

July 30, 2019

*24.01.07  Unmanned Aircraft Systems (UAS)

May 24, 2017

24.01.08  Minors in Labs

July 30, 2019

25.  Expenditure of Funds

Policy/Reg No. and Title
Last Review Date

25.01       Use and Operation of System Aircraft

November 10, 2016

25.06       Participation by Historically Underutilized Business

November 10, 2016

25.06.01  Historically Underutilized Business Program

August 8, 2016

25.07       Contract Administration

February 6, 2020

25.07.01  Contract Administration, Delegations and Reporting

October 6, 2016

25.07.03  Acquisition of Goods and/or Services

February 20, 2018

25.07.06  Interagency and Intrasystem Transactions

September 2, 2016

25.99.01  Chartering of Commercial Aircraft

May 24, 2016

25.99.09  Communication Allowances

June 1, 2017

26.  Tuition and Fees

Policy/Reg No. and Title
Last Review Date

26.01       Tuition and Fees

November 15, 2018

26.01.01  Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers

May 29, 2019

26.99.01  Student Health Insurance

January 22, 2016

27.  Financial Planning and Budgeting

Policy/Reg No. and Title
Last Review Date
27.02 Legislative Appropriation Requests
June 8, 2016

27.03       Annual Operating Budget Process

November 15, 2018

27.04       Budget Authorizations, Limitations and Delegations of Authority

November 10, 2016

27.04.01  Chancellor’s Delegation of Authority Related to Budget and Fiscal Changes

March 7, 2019

28. Auxiliary Enterprise, Privatization, etc.

Policy/Reg No. and Title
Last Review Date

28.02       Educational Business Activities

October 31, 2019

28.03       Vending Machines

November 15, 2018

29. Information Resources

Policy/Reg No. and Title
Last Review Date

29.01       Information Resources

April 26, 2018

29.01.01  Information Resources Governance

September 21, 2017

29.01.02  Use of Licensed Software

April 21, 2020

29.01.03  Information Security

February 5, 2018

29.01.04  Accessibility of Electronic and Information Resource

October 25, 2019

31.  Compensation and Benefits

Policy/Reg No. and Title
Last Review Date

31.01       Compensation

June 9, 2016

31.01.01  Compensation Administration

November 15, 2016

31.01.02  Fair Labor Standards

December 14, 2015

31.01.04  Longevity and Hazardous Duty Pay

March 11, 2016

31.01.05  Extended Pay Plan

April 19, 2016

31.01.06  State Employee Organization Membership Fees

December 11, 2015

31.01.07  Direct Deposit of Payroll Payments

December 7, 2016

31.01.08  Merit Salary Increases

October 4, 2018

*31.01.09  Overtime

December 3, 2015

31.01.10  Service Awards

March 16, 2016

31.02       Employee Insurance and Retirement Benefits

April 10, 2018

31.02.01  Administration of Employee Benefits Programs

November 30, 2017

31.02.02  Group Insurance Programs

November 22, 2019

31.02.03  System Employee Benefits Advisory Committee

October 19, 2017

31.02.07  Unemployment Compensation Program

January 6, 2017

31.02.08  Retirement Programs

September 4, 2018

31.02.13  Wellness Programs

September 22, 2015

31.03       Leaves of Absence

June 9, 2016

31.03.01  Vacation

January 31, 2019

31.03.02  Sick Leave

August 15, 2016

31.03.03  Leave of Absence with Pay

March 12, 2019

31.03.04  Leave of Absence without Pay

August 13, 2018

31.03.05  Family and Medical Leave

November 15, 2016

31.03.06  Military Leave and Service

March 8, 2016

31.04       Holidays

September 3, 2015

31.04.01  System Holidays

March 5, 2018

31.05       External Employment and Expert Witness

November 14, 2017

31.05.01  Faculty Consulting and/or External Professional Employment

April 29, 2020

31.05.02  External Employment

April 29, 2020

31.05.03  Witnesses in Judicial Actions or Legislative Proceedings

February 12, 2018

31.05.04  Outside Activities – Business Entities Having an Agreement with the System

August 29, 2018

31.05.05  Employee Service with a Non-Profit Entity

June 1, 2020

31.06       Sick Leave Pool

September 1, 2016

31.06.01  Sick Leave Pool Administration

August 19, 2016

31.06.02  Sick Leave Donation

July 5, 2016

31.07       Retirement

April 11, 2019

31.07.01  Retirement and Employment After Retirement

October 24, 2018

31.08       Emeritus

February 9, 2017

31.08.01  Granting of Emeritus Status to Faculty and Staff

March 22, 2018

31.99.01  Employees Registering as Students

May 1, 2019

32.  Employee Relations

Policy/Reg No. and Title
Last Review Date

32.01       Employee Complaint and Appeal Procedures

June 10, 2016

32.01.01  Complaint and Appeal Process for Faculty Members

February 20, 2020

32.01.02  Complaint and Appeal Process for Nonfaculty Employees

January 15, 2016

32.02       Discipline and Dismissal of Employees

February 6, 2020

32.02.02  Discipline and Dismissal of Nonfaculty Employees

February 10, 2020

33.  Employment, Standards of Conduct

Policy/Reg No. and Title
Last Review Date

33.04       Use of System Resources

September 19, 2016

33.04.01  Use of System Resources for External Employment

November 2, 2016

33.04.02  Use of Telecommunication Services

November 8, 2018

33.05       Employee Training

June 9, 2016

33.05.01  Use of Public Funds for Employee Training or Education

June 14, 2016

33.05.02  Required Employee Training

May 18, 2020

33.06       Hours of Work for Full-time Salaried Employees

September 1, 2016

33.06.01  Flexible Work Arrangements

May 6, 2016

33.99.01  Employment Practices

May 23, 2016

33.99.03  Performance Evaluations for Nonfaculty Employees

May 6, 2016

33.99.04  Promotions, Transfers and Voluntary Moves

June 11, 2016

33.99.05  Part-Time Employment

December 3, 2015

33.99.06  Administration of Multiple Employment

December 3, 2015

33.99.07  Internal Faculty Consulting and Professional Services

February 16, 2017

33.99.08  Student Employment

March 21, 2016

33.99.09  Employment of Foreign Nationals

February 19, 2018

33.99.12  New Employee Processing

April 14, 2016

33.99.14  Criminal History Record Information-Employees and Applicants

March 29, 2017

33.99.15  Reduction in Force for Nonfaculty Employees

May 23, 2018

34.  Safety of Employees and Students 

Policy/Reg No. and Title
Last Review Date

34.02  Drug and Alcohol Abuse

April 7, 2017

34.02.01  Drug and Alcohol Abuse and Rehabilitation Programs

November 16, 2018
34.03 Alcoholic Beverages
October 19, 2017

34.04.03  HIV/AIDS in the Workplace and Learning Environment

November 2, 2016

34.05       Smoking

August 8, 2019

34.06       Appointment, Commissioning and Authority of Peace Officers

April 11, 2019

34.06.01  System University Police Department Collaboration

September 1, 2016

34.06.02  Weapons

August 1, 2016

34.07       Emergency Management

August 16, 2018

34.07.01  Emergency Management Plans

January 24, 2019

41.  Real Property

Policy/Reg No. and Title
Last Review Date

41.01       Real Property

February 6, 2020

41.01.01  Real Property

February 11, 2018

51.  Facilities Planning and Construction

Policy/Reg No. and Title
Last Review Date

51.01       Capital Planning

February 9, 2017

51.02       Selection of Architect/Engineer Design Team and Construction Contractor

October 31, 2019

51.03       Art Acquisitions for New and Renovated Facilities

February 26, 2018

51.04       Delegations of Authority on Construction Projects

April 27, 2017

51.04.01  Chancellor’s Delegation of Authority on Construction Projects

August 7, 2015

51.05       Furnishing and Equipping New and Renovated Buildings

February 9, 2017

51.06       Naming of Buildings and Other Entities

November 10, 2016

51.07       Preservation of Historic Properties

August 22, 2017

51.08       Reversion of Unexpended Balances in Construction Projects

April 20, 2016

60.  Relationships with Financial Support Organizations

Policy/Reg No. and Title
Last Review Date

60.01       Relationships with Affiliated Organizations

April 15, 2016

60.01.01  Association with Affiliated Organizations

November 22, 2019

60.02       Public Affairs

April 17, 2017

60.03       Approval of Fees for Affiliated Fund-Raising Organizations

October 31, 2019

61.  Information and Communications

Policy/Reg No. and Title
Last Review Date

61.01       Public Information Act Compliance

November 7, 2017

61.01.02  Public Information

September 10, 2019

61.99.01  Retention of State Records

January 29, 2019