Policy and Regulation Library

*Currently Under Review for Potential Revision

01.  Governance

Policy/Reg No. and Title
Last Review Date
01.01        System Policies and Regulations, and Member Rules and Procedures
November 15, 2018
01.01.01  Format for System Policies and Regulations, and Member Rules
August 29, 2018
01.03        Appointing Power and Terms and Conditions of Employment
May 20, 2021

02.  Organization of System

Policy/Reg No. and Title
Last Review Date
02.01        Board of Regents
May 14, 2020
02.02        Office of the Chancellor
May 20, 2021

02.02.01  Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering

September 13, 2021

02.03       System Administration
February 4, 2021
02.03.01   RELLIS Campus

May 18, 2021

02.03.02   RELLIS Academic Alliance

May 18, 2021

02.04        System Members of The Texas A&M University System
December 6, 2019

02.05        Presidents of System Member Universities

August 26, 2021

02.06        Directors of System Member Agencies

May 20, 2021

02.08        System Expansion
August 16, 2018

03.  Statements of Mission and Objectives

Policy/Reg No. and Title
Last Review Date
03.01        System Mission, Vision, and Strategic Planning Process
April 27, 2017
03.02        Academic Mission Statements and Program Inventory
February 4, 2021

07.  Ethics

Policy/Reg No. and Title
Last Review Date
07.01       Ethics
November 12, 2020
07.02       Texas Higher Education Fair Lending Practices
November 15, 2018

07.03       Conflicts of Interest, Dual Office Holding and Political Activities

August 26, 2021

07.03.01  Political Campaign Events in Facilities Under the Control of The Texas A&M University System
November 13, 2020
07.04       Benefits, Gifts and Honoraria
February 8, 2018
07.05       Nepotism
April 19, 2018
07.05.01  Consensual Relationships
August 17, 2018

08. Civil Rights Protections and Compliance

Policy/Reg No. and Title
Last Review Date
08.01       Civil Rights Protections and Compliance
November 12, 2020

*08.01.01  Civil Rights Compliance

July 7, 2020
08.01.02  Civil Rights Protections for Individuals with Disabilities and Certain Other Employees
February 26, 2021

09. Litigation and Administration

Policy/Reg No. and Title
Last Review Date
09.01       Power to Bind the System
January 31, 2017
09.02       Use of System Names and Indicia
April 11, 2019
09.04       Litigation
March 7, 2017
09.04.01  Legal Counsel and Attorney General Opinion Requests
January 3, 2017
09.05       Financial Disclosure on Official System Websites
August 8, 2019

10.  Internal Audit

Policy/Reg No. and Title
Last Review Date

*10.01       Internal Auditing

February 8, 2018

*10.02        Fraud, Waste and Abuse

November 10, 2016

*10.02.01  Fraud, Waste and Abuse

November 14, 2016

11.  Centers, Degrees and Programs

Policy/Reg No. and Title
Last Review Date
11.01       Collaboration Among System Academic Institutions
November 15, 2018
11.02       Creation of Centers and Institutes
October 19, 2017
11.03       Shortened Courses
November 15, 2018
11.04       Admissions Standards
November 15, 2018
11.05       Recruitment and Admission of Transfer Students
November 15, 2018
11.06       Core Curriculum
November 15, 2018
11.07       Granting of Honorary Degrees
November 15, 2018
11.08       Awarding of Posthumous Degrees
November 15, 2018
11.09       Low-Producing Degree Programs
February 8, 2018
11.10       Academic Program Requests
November 15, 2018
11.99.01  Diplomas
February 19, 2018
11.99.02  Conduct Requirements for Admissions Applications and Transcripts
December 10, 2019

12.  Faculty

Policy/Reg No. and Title
Last Review Date

*12.01       Academic Freedom, Responsibility and Tenure

April 11, 2019
12.01.01  Institutional Rules for Implementing Tenure
August 13, 2019
12.03       Faculty Academic Workload and Reporting Requirements
August 8, 2019
12.04       Academic Council/Faculty Senate
November 15, 2018
12.05       Training for English Proficiency
November 15, 2018
12.06       Post-Tenure Review of Faculty and Teaching Effectiveness
February 6, 2020
12.07       Fixed Term Academic Professional Track Faculty
November 12, 2020
12.99.01  Faculty Development Leave
April 29, 2020

13.  Students

Policy/Reg No. and Title
Last Review Date
13.02       Student Rights and Obligations
November 15, 2018
13.03       Texas Public Educational Grants
February 8, 2018
13.04       Student Travel
November 15, 2018

15. Research Programs

Policy/Reg No. and Title
Last Review Date
15.01       Research Agreements
February 8, 2018
15.01.01  Sponsored Agreements – Research and Other
September 1, 2020
15.01.02  Federal Procurement Integrity Act
September 30, 2020
15.01.03  Financial Conflicts of Interest in Sponsored Research
November 10, 2018
15.01.04  Time and Effort Reporting
September 10, 2020
15.01.05  Cost Sharing on Sponsored Agreements
May 27, 2020

*15.02       Export Controls Program Management

February 6, 2020
15.04       Sponsored Research Services
August 23, 2017

*15.05       System Research Security Office

February 6, 2020

*15.05.01  Classified Information Management

February 10, 2020

*15.05.02  Controlled Unclassified Information Management

February 10, 2020

*15.05.03  Secure Computing Enclave Management

February 10, 2020
15.99.01  Use of Human Subjects in Research
August 13, 2018
15.99.03  Ethics in Research, Scholarship and Creative Work
March 12, 2018
15.99.05  Research Compliance
May 2, 2017

15.99.06  Use of Biohazardous Material in Research, Teaching and Testing

August 9, 2021

15.99.07  Use of Vertebrate Animals

July 13, 2021

16. Compliance – General

Policy/Reg No. and Title
Last Review Date
16.01       System Ethics and Compliance Program
April 11, 2019
16.01.01  Ethics and Compliance Programs
April 16, 2019
16.01.02  Privacy
February 20, 2018

17. Intellectual Property

Policy/Reg No. and Title
Last Review Date
17.01       Intellectual Property Management and Commercialization
May 1, 2019
17.01.01  Ownership of Intellectual Property and Tangible Research Property
May 1, 2019
17.01.02  Evaluation and Protection of Intellectual Property
May 1, 2019
17.01.03  Commercial Development of Intellectual Property
May 1, 2019
17.01.04  Distribution of Royalties, License Fees and Sale Proceeds from Licensing
May 1, 2019
17.01.05  Charitable Gifts and Assignment of Ownership Rights
May 1, 2019
17.01.06  New Venture Formation and Related Investment
May 1, 2019
17.01.07  Administration, Oversight and Reporting of Intellectual Property
May 1, 2019

18.  Athletics

Policy/Reg No. and Title
Last Review Date
18.01       Intercollegiate Athletics
May 14, 2020

21.  General Finance

Policy/Reg No. and Title
Last Review Date

*21.01       Financial Policies, Systems and Procedures

September 1, 2016
21.01.01  Financial Accounting and Reporting
August 21, 2019

21.01.02  Receipt, Custody, and Deposit of Revenues

May 24, 2021

21.01.03  Disbursement of Funds
May 8, 2020
21.01.04  Extension of Credit, Delinquent Accounts, Collections and Write-offs
August 5, 2019
21.01.05  Service Departments or Centers
August 13, 2019

21.01.07  Fiduciary and Agency Funds

April 14, 2021

21.01.08  Vehicle Fleet Management
August 13, 2019
21.01.09  Fixed Asset Management
January 26, 2021

21.01.10  Surplus or Salvage Property

June 21, 2021

21.01.11  Working Funds
February 24, 2021

21.01.12  Purchase of Food and Refreshments

May 17, 2021

21.05       Gifts, Donations, Grants and Endowments
April 27, 2017
21.05.01  Gifts, Donations, Grants and Endowments
April 4, 2018
21.05.02  Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts
August 19, 2020
21.06       Clinical Healthcare Operations
April 11, 2019
21.99.04  Disposition of Abandoned and Unclaimed Personal Property
October 19, 2017
21.99.09  Access to System Property for Sales, Rentals and Soliciting Donations
November 29, 2018

22.  Asset Management

Policy/Reg No. and Title
Last Review Date

22.02       System Investment

August 10, 2021

23.  Debt Management

Policy/Reg No. and Title
Last Review Date
23.02       Debt Management
November 15, 2018
23.02.02  Debt Management Procedures
August 27, 2018

24.  Risk Management

Policy/Reg No. and Title
Last Review Date
24.01       Risk Management
August 8, 2019
24.01.01  Health and Safety
August 13, 2019
24.01.02  Risk Transfer
August 13, 2019
24.01.03  Environment
August 13, 2019
24.01.04  Fire and Life Safety
May 18, 2020
24.01.06  Programs for Minors
July 30, 2019

24.01.07  Unmanned Aircraft Systems (UAS)

May 24, 2017

24.01.08  Minors in Labs

July 30, 2019

25.  Expenditure of Funds

Policy/Reg No. and Title
Last Review Date

*25.01       Use and Operation of System Aircraft

November 10, 2016

*25.06       Participation by Historically Underutilized Business

November 10, 2016

*25.06.01  Historically Underutilized Business Program

August 8, 2016
25.07       Contract Administration
February 6, 2020

*25.07.01  Contract Administration, Delegations and Reporting

October 6, 2016
25.07.03  Acquisition of Goods and/or Services
February 20, 2018

*25.07.06  Interagency and Intrasystem Transactions

September 2, 2016

*25.99.01  Chartering of Commercial Aircraft

May 24, 2016
25.99.09  Communication Allowances
June 1, 2017

26.  Tuition and Fees

Policy/Reg No. and Title
Last Review Date
26.01       Tuition and Fees

May 20, 2021

26.01.01  Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers
May 29, 2019
26.99.01  Student Health Insurance
February 8, 2021

27.  Financial Planning and Budgeting

Policy/Reg No. and Title
Last Review Date

27.02        Legislative Appropriation Requests

August 26, 2021

27.03        Annual Operating Budget Process

May 20, 2021

*27.04        Budget Authorizations, Limitations and Delegations of Authority

November 10, 2016
27.04.01  Chancellor’s Delegation of Authority Related to Budget and Fiscal Changes
March 7, 2019

28. Auxiliary Enterprise, Privatization, etc.

Policy/Reg No. and Title
Last Review Date
28.02        Educational Business Activities
October 31, 2019
28.03        Vending Machines
November 15, 2018

29. Information Resources

Policy/Reg No. and Title
Last Review Date
29.01       Information Resources
April 26, 2018
29.01.01  Information Resources Governance
September 21, 2017
29.01.02  Use of Licensed Software
April 21, 2020

29.01.03  Information Security

September 13, 2021

29.01.04  Accessibility of Electronic and Information Resources
October 25, 2019

31.  Compensation and Benefits

Policy/Reg No. and Title
Last Review Date

31.01       Compensation

August 26, 2021

*31.01.01  Compensation Administration

November 15, 2016
31.01.02  Fair Labor Standards
December 15, 2020

31.01.04  Longevity and Hazardous Duty Pay

May 12, 2021

31.01.06  State Employee Organization Membership Fees

January 26, 2021

31.01.07  Direct Deposit of Payroll Payments

December 7, 2016

31.01.08  Merit Salary Increases

October 4, 2018

31.01.09  Overtime

July 27, 2021

31.01.10  Service Awards

April 14, 2021

31.02       Employee Insurance and Retirement Benefits

April 10, 2018

31.02.01  Administration of Employee Benefits Programs

November 30, 2017

31.02.02  Group Insurance Programs

November 22, 2019

31.02.03  System Employee Benefits Advisory Committee

October 19, 2017

31.02.07  Unemployment Compensation Program

January 6, 2017

31.02.08  Retirement Programs

September 4, 2018

31.02.13  Wellness Programs

November 2, 2020

31.03        Leaves of Absence

August 26, 2021

31.03.01  Vacation

January 31, 2019

*31.03.02  Sick Leave

August 15, 2016

31.03.03  Leave of Absence with Pay

September 13, 2021

31.03.04  Leave of Absence without Pay

August 13, 2018
31.03.05  Family and Medical Leave
November 15, 2016

31.03.06  Military Leave and Service

May 18, 2021

31.04       Holidays

November 12, 2020

31.04.01  System Holidays

March 5, 2018

31.05        External Employment and Expert Witness

November 14, 2017

*31.05.01  Faculty Consulting and/or External Professional Employment

April 29, 2020

*31.05.02  External Employment

April 29, 2020

31.05.03  Witnesses in Judicial Actions or Legislative Proceedings

February 12, 2018

31.05.04  Outside Activities – Business Entities Having an Agreement with the System

August 29, 2018
31.05.05  Employee Service with a Non-Profit Entity
June 1, 2020

*31.06       Sick Leave Pool

September 1, 2016

*31.06.01  Sick Leave Pool Administration

August 19, 2016

31.06.02  Sick Leave Donation

August 18, 2021

31.07       Retirement

April 11, 2019

31.07.01  Retirement and Employment After Retirement

October 24, 2018

31.08       Emeritus

February 9, 2017

31.08.01  Granting of Emeritus Status to Faculty and Staff

March 22, 2018
31.99.01  Employees Registering as Students
May 1, 2019

32.  Employee Relations

Policy/Reg No. and Title
Last Review Date

32.01       Employee Complaint and Appeal Procedures

August 26, 2021

32.01.01  Complaint and Appeal Process for Faculty Members

February 20, 2020

32.01.02  Complaint and Appeal Process for Nonfaculty Employees

March 15, 2021

32.02       Discipline and Dismissal of Employees

February 6, 2020

32.02.02  Discipline and Dismissal of Nonfaculty Employees

February 10, 2020

33.  Employment, Standards of Conduct

Policy/Reg No. and Title
Last Review Date

*33.04       Use of System Resources

September 19, 2016
33.04.01  Use of System Resources for External Employment
November 2, 2016
33.04.02  Use of Telecommunication Services
November 8, 2018

33.05       Employee Training

August 26, 2021

33.05.01  Use of Public Funds for Employee Training or Education

July 13, 2021

33.05.02  Required Employee Training

April 7, 2021

*33.06       Hours of Work for Full-time Salaried Employees

September 1, 2016

33.06.01  Flexible Work Arrangements

September 13, 2021

33.99.01  Employment Practices

May 3, 2021

33.99.03  Performance Evaluations for Nonfaculty Employees

August 18, 2021

33.99.04  Promotions, Transfers and Voluntary Moves

July 14, 2021

33.99.05  Part-Time Employment
December 10, 2020

33.99.06  Administration of Multiple Employment

December 10, 2020

33.99.07  Internal Faculty Consulting and Professional Services

February 16, 2017

33.99.08  Student Employment

May 24, 2021

33.99.09  Employment of Foreign Nationals
February 19, 2018

33.99.12  New Employee Processing

August 18, 2021

33.99.14  Criminal History Record Information-Employees and Applicants
March 29, 2017

33.99.15  Reduction in Force for Nonfaculty Employees

May 23, 2018

34.  Safety of Employees and Students 

Policy/Reg No. and Title
Last Review Date
34.02        Drug and Alcohol Abuse
April 7, 2017

34.02.01  Drug and Alcohol Abuse and Rehabilitation Programs

October 23, 2020

34.03        Alcoholic Beverages

October 19, 2017

34.04.03  HIV/AIDS in the Workplace and Learning Environment

November 2, 2016

34.05       Smoking

August 8, 2019

34.06       Appointment, Commissioning and Authority of Peace Officers

April 11, 2019

*34.06.01  System University Police Department Collaboration

September 1, 2016

*34.06.02  Weapons

August 1, 2016

34.07       Emergency Management

August 16, 2018

34.07.01  Emergency Management Plans

January 24, 2019

34.07.02  Business Continuity Plans

September 10, 2020

41.  Real Property

Policy/Reg No. and Title
Last Review Date

41.01       Real Property

August 26, 2021

41.01.01  Real Property

September 21, 2021

51.  Facilities Planning and Construction

Policy/Reg No. and Title
Last Review Date

51.01       Capital Planning

February 9, 2017

51.02       Selection of Architect/Engineer Design Team and Construction Contractor

October 31, 2019
51.03       Art Acquisitions for New and Renovated Facilities
February 26, 2018
51.04       Delegations of Authority on Construction Projects
April 27, 2017

51.04.01  Chancellor’s Delegation of Authority on Construction Projects

March 2, 2021

51.05       Furnishing and Equipping New and Renovated Buildings
February 9, 2017

*51.06       Naming of Buildings and Other Entities

November 10, 2016
51.07       Preservation of Historic Properties
August 22, 2017

51.08       Reversion of Unexpended Balances in Construction Projects

May 20, 2021

60.  Relationships with Financial Support Organizations

Policy/Reg No. and Title
Last Review Date

60.01       Relationships with Affiliated Organizations

May 20, 2021

60.01.01  Association with Affiliated Organizations

April 14, 2021

60.02       Public Affairs

April 17, 2017

60.03       Approval of Fees for Affiliated Fund-Raising Organizations

October 31, 2019

61.  Information and Communications

Policy/Reg No. and Title
Last Review Date
61.01       Public Information Act Compliance
November 7, 2017

61.01.02  Public Information

September 10, 2019
61.99.01  Retention of State Records
January 29, 2019