Policy and Regulation Library
*Currently Under Review for Potential Revision
01. Governance
Policy/Reg No. and Title
Last Review Date
01.01 System Policies and Regulations, and Member Rules and Procedures
November 9, 2023
01.01.01 Format for System Policies and Regulations, and Member Rules
July 10, 2023
01.03 Appointing Power and Terms and Conditions of Employment
May 20, 2021
02. Organization of System
Policy/Reg No. and Title
Last Review Date
02.01 Board of Regents
May 19, 2022
02.01.01 Recording of Board Meetings
October 21, 2022
02.02 Office of the Chancellor
May 20, 2021
02.02.01 Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering
September 13, 2021
02.03 System Administration
February 4, 2021
02.03.01 RELLIS Campus
May 18, 2021
02.03.02 RELLIS Academic Alliance
May 18, 2021
02.03.03 RELLIS Research Alliance
February 22, 2022
*02.04 System Members of The Texas A&M University System
December 6, 2019
02.05 Presidents of System Member Universities
August 26, 2021
02.06 Directors of System Member Agencies
May 20, 2021
02.08 System Expansion
August 16, 2023
03. Statements of Mission and Objectives
Policy/Reg No. and Title
Last Review Date
03.01 System Mission, Vision, and Strategic Planning Process
May 19, 2022
03.02 Academic Mission Statements and Program Inventory
February 4, 2021
07. Ethics
Policy/Reg No. and Title
Last Review Date
07.01 Ethics
November 12, 2020
07.02 Texas Higher Education Fair Lending Practices
November 9, 2023
07.03 Conflicts of Interest, Dual Office Holding and Political Activities
August 26, 2021
07.03.01 Political Campaign Events in Facilities Under the Control of The Texas A&M University System
November 13, 2020
07.04 Benefits, Gifts and Honoraria
February 9, 2023
07.05 Nepotism
May 18, 2023
07.05.01 Consensual Relationships
December 8, 2023
08. Civil Rights Protections and Compliance
Policy/Reg No. and Title
Last Review Date
08.01 Civil Rights Protections and Compliance
August 16, 2023
*08.01.01 Civil Rights Compliance
August 15, 2022
*08.01.02 Civil Rights Protections for Individuals with Disabilities and Certain Other Employees
February 26, 2021
09. Litigation and Administration
Policy/Reg No. and Title
Last Review Date
09.01 Power to Bind the System
February 17, 2022
09.02 Use of System Names and Indicia
May 7, 2024
09.02.01 Official Messaging
October 7, 2021
09.04 Litigation
February 17, 2022
09.04.01 Legal Counsel and Attorney General Opinion Requests
August 14, 2024
09.05 Financial Disclosure on Official System Websites
June 17, 2024
10. Internal Audit
Policy/Reg No. and Title
Last Review Date
10.01 Internal Auditing
November 7, 2024
*10.02 Fraud Prevention
November 18, 2021
10.02.01 Fraud Prevention
November 19, 2021
11. Centers, Degrees and Programs
Policy/Reg No. and Title
Last Review Date
11.01 Collaboration Among System Academic Institutions
November 9, 2023
11.02 Creation of Centers and Institutes
August 10, 2022
11.02.01 Management and Evaluation of Centers and Institutes
March 21, 2023
11.03 Shortened Courses
November 9, 2023
11.04 Admissions Standards
May 19, 2022
11.05 Recruitment and Admission of Transfer Students and Consideration of Prior and External Learning Experiences
May 7, 2024
11.05.01 Institutional Requirements for Transfer and Acceptance of Prior and External Learning Experiences
May 28, 2024
11.06 Core Curriculum
May 7, 2024
11.07 Granting of Honorary Degrees
February 8, 2024
11.08 Awarding of Posthumous Degrees
December 1, 2023
*11.09 Low-Producing Degree Programs
February 9, 2023
11.10 Academic Program Requests
May 7, 2024
11.99.01 Diplomas
February 16, 2023
*11.99.02 Conduct Requirements for Admissions Applications and Transcripts
December 10, 2019
12. Faculty
Policy/Reg No. and Title
Last Review Date
12.01 Academic Freedom, Responsibility and Tenure
November 9, 2023
12.01.01 Institutional Rules for Implementing Tenure
September 4, 2023
12.03 Faculty Academic Workload and Reporting Requirements
August 1, 2024
12.04 Academic Council/Faculty Senate
February 8, 2024
12.05 Training for English Proficiency
February 8, 2024
12.06 Post-Tenure Review of Faculty and Teaching Effectiveness
November 9, 2023
12.07 Fixed Term Academic Professional Track Faculty
August 1, 2024
12.99.01 Faculty Development Leave
April 29, 2020
13. Students
Policy/Reg No. and Title
Last Review Date
13.02 Student Rights and Obligations
March 15, 2024
13.03 Texas Public Educational Grants
February 9, 2023
15. Research Programs
Policy/Reg No. and Title
Last Review Date
15.01 Research Agreements
May 7, 2024
*15.01.01 Sponsored Agreements – Research and Other
September 1, 2020
15.01.02 Federal Procurement Integrity Act
September 30, 2020
*15.01.03 Financial Conflicts of Interest in Sponsored Research
November 10, 2018
November 10, 2018
November 10, 2018
15.01.04 Time and Effort Reporting
September 10, 2020
15.01.05 Cost Sharing on Sponsored Agreements
May 27, 2020
15.02 Export Control Program Management
February 9, 2023
15.04 Sponsored Research Services
August 1, 2024
15.05 System Research Security Office
February 9, 2023
15.05.01 Classified Information Management
February 16, 2023
15.05.02 Controlled Unclassified Information Management
February 16, 2023
15.05.04 High Risk Global Engagements and High Risk International Collaborations
November 5, 2024
15.99.01 Use of Human Subjects in Research
August 9, 2023
*15.99.03 Ethics in Research, Scholarship and Creative Work
March 12, 2018
*15.99.05 Research Compliance
May 2, 2017
*15.99.06 Use of Biohazardous Material in Research, Teaching and Testing
August 9, 2021
*15.99.07 Use of Vertebrate Animals
July 13, 2021
16. Compliance – General
Policy/Reg No. and Title
Last Review Date
*16.01 System Ethics and Compliance Program
April 11, 2019
*16.01.01 Ethics and Compliance Programs
April 16, 2019
16.01.02 Privacy
November 30, 2022
17. Intellectual Property
Policy/Reg No. and Title
Last Review Date
17.01 Intellectual Property Management and Commercialization
March 1, 2023
17.01.01 Ownership of Intellectual Property and Tangible Research Property
March 1, 2023
17.01.02 Evaluation and Protection of Intellectual Property
March 1, 2023
17.01.03 Commercial Development of Intellectual Property
October 9, 2024
17.01.04 Distribution of Royalties, License Fees and Sale Proceeds from Licensing
January 30, 2024
17.01.05 Charitable Gifts and Assignment of Ownership Rights
March 1, 2023
17.01.06 New Venture Formation and Related Investment
March 1, 2023
17.01.07 Administration, Oversight and Reporting of Intellectual Property
March 1, 2023
17.01.08 Outside Activities – Business Entities Having an Intellectual Property Agreement with the System
October 9, 2024
18. Athletics
Policy/Reg No. and Title
Last Review Date
18.01 Intercollegiate Athletics
May 14, 2020
21. General Finance
Policy/Reg No. and Title
Last Review Date
21.01 Financial Policies, Systems and Procedures
November 18, 2021
21.01.01 Financial Accounting and Reporting
September 5, 2024
21.01.02 Receipt, Custody, and Deposit of Revenues
May 24, 2021
21.01.03 Disbursement of Funds
September 20, 2023
21.01.04 Extension of Credit, Delinquent Accounts, Collections and Write-offs
September 5, 2024
21.01.05 Service Departments or Centers
March 17, 2022
21.01.07 Fiduciary and Agency Funds
April 14, 2021
21.01.08 Vehicle Fleet Management
August 1, 2024
21.01.09 Fixed Asset Management
January 26, 2021
21.01.10 Surplus or Salvage Property
June 21, 2021
21.01.11 Working Funds
August 15, 2022
21.01.12 Purchase of Food and Refreshments
May 17, 2021
21.05 Gifts, Donations, Grants and Endowments
November 7, 2024
21.05.01 Gifts, Donations, Grants and Endowments
April 24, 2023
21.05.02 Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts
August 19, 2020
21.06 Clinical Healthcare Operations
May 7, 2024
21.06.01 Clinical Healthcare Operations
May 8, 2022
21.99.04 Disposition of Abandoned and Unclaimed Personal Property
October 21, 2022
21.99.09 Access to System Property for Sales, Rentals and Soliciting Donations
December 10, 2023
22. Asset Management
Policy/Reg No. and Title
Last Review Date
22.02 System Investment
July 18, 2023
23. Debt Management
Policy/Reg No. and Title
Last Review Date
23.02 Debt Management
November 9, 2023
23.02.02 Debt Management Procedures
January 2, 2024
24. Risk Management
Policy/Reg No. and Title
Last Review Date
24.01 Risk Management
November 9, 2023
24.01.02 Risk Transfer
November 6, 2024
*24.01.04 Fire and Life Safety
May 18, 2020
24.01.06 Programs for Minors
October 15, 2024
24.01.07 Unmanned Aircraft Systems (UAS)
October 21, 2022
*24.01.08 Minors in Labs
July 30, 2019
25. Expenditure of Funds
Policy/Reg No. and Title
Last Review Date
25.01 Use and Operation of System Aircraft
November 18, 2021
25.06 Participation by Historically Underutilized Business
November 18, 2021
25.06.01 Historically Underutilized Business Program
November 19, 2021
25.07 Contract Administration
May 7, 2024
25.07.01 Contract Administration, Delegations and Reporting
October 9, 2024
25.07.03 Acquisition of Goods and/or Services
July 10, 2023
25.07.06 Interagency and Intrasystem Transactions
March 3, 2022
25.99.01 Chartering of Commercial Aircraft
November 3, 2021
25.99.09 Communication Allowances
August 15, 2022
26. Tuition and Fees
Policy/Reg No. and Title
Last Review Date
26.01 Tuition and Fees
May 20, 2021
*26.01.01 Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers
May 29, 2019
26.99.01 Student Health Insurance
February 8, 2021
27. Financial Planning and Budgeting
Policy/Reg No. and Title
Last Review Date
27.02 Legislative Appropriation Requests
August 26, 2021
27.03 Annual Operating Budget Process
May 20, 2021
27.04 Budget Authorizations, Limitations and Delegations of Authority
November 18, 2021
27.04.01 Chancellor’s Delegation of Authority Related to Budget and Fiscal Changes
April 3, 2024
28. Auxiliary Enterprise, Privatization, etc.
Policy/Reg No. and Title
Last Review Date
28.02 Educational Business Activities
November 7, 2024
28.03 Vending Machines
November 9, 2023
29. Information Resources
Policy/Reg No. and Title
Last Review Date
29.01 Information Resources
February 9, 2023
29.01.01 Information Resources Governance
February 13, 2023
29.01.02 Use of Licensed Software
April 21, 2020
29.01.03 Information Security
August 28, 2024
29.01.04 Accessibility of Electronic and Information Resources
February 16, 2023
29.01.05 Artificial Intelligence
December 10, 2024
31. Compensation and Benefits
Policy/Reg No. and Title
Last Review Date
31.01 Compensation
August 26, 2021
31.01.01Compensation Administration
May 31, 2022
31.01.02 Fair Labor Standards
December 15, 2020
31.01.04 Longevity and Hazardous Duty Pay
March 17, 2022
31.01.06 State Employee Organization Membership Fees
January 26, 2021
31.01.07 Direct Deposit of Payroll Payments
January 28, 2022
31.01.08 Merit Salary Increases
October 9, 2023
31.01.09 Overtime
July 27, 2021
31.01.10 Service Awards
April 14, 2021
31.02 Employee Insurance and Retirement Benefits
May 18, 2023
31.02.01 Administration of Employee Benefits Programs
December 16, 2022
31.02.02 Group Insurance Programs
December 12, 2024
31.02.03 System Employee Benefits Advisory Committee
October 21, 2022
31.02.07 Unemployment Compensation Program
April 20, 2022
31.02.08 Retirement Programs
October 17, 2023
31.02.13 Wellness Programs
November 2, 2020
31.03 Leaves of Absence
August 26, 2021
31.03.01 Vacation
January 18, 2024
31.03.02 Sick Leave
August 28, 2024
31.03.03 Leaves of Absence with Pay
July 10, 2023
31.03.04 Leave of Absence without Pay
October 17, 2023
31.03.05 Family and Medical Leave
April 13, 2022
31.03.06 Military Leave and Service
May 18, 2021
31.04 Holidays
May 19, 2022
31.04.01 System Holidays
April 25, 2023
31.05 External Employment and Expert Witness
November 10, 2022
31.05.01 Faculty Consulting and/or External Professional Employment
July 10, 2023
August 11, 2021
31.05.02 External Employment
July 10, 2023
August 11, 2021
31.05.03 Witnesses in Judicial Actions or Legislative Proceedings
December 7, 2022
31.05.05 Employee Service with a Non-Profit Entity
June 1, 2020
31.06 Leave Pool Programs
November 18, 2021
31.06.01 Sick Leave Pool Administration
December 17, 2021
31.06.02 Sick Leave Donation
August 18, 2021
31.06.03 Family Leave Pool Administration
November 3, 2021
31.07 Retirement
May 7, 2024
31.07.01 Retirement and Employment After Retirement
December 14, 2023
31.08 Emeritus
February 17, 2022
31.08.01 Granting of Emeritus Status to Faculty and Staff
April 6, 2023
31.99.01 Employees Registering as Students
November 5, 2024
32. Employee Relations
Policy/Reg No. and Title
Last Review Date
32.01 Employee Complaint and Appeal Procedures
November 9, 2023
32.01.01 Complaint and Appeal Process for Faculty Members
February 20, 2020
*32.01.02 Complaint and Appeal Process for Nonfaculty Employees
January 3, 2024
32.02 Discipline and Dismissal of Employees
February 6, 2020
32.02.02 Discipline and Dismissal of Nonfaculty Employees
February 10, 2020
33. Employment, Standards of Conduct
Policy/Reg No. and Title
Last Review Date
33.04 Use of System Resources
November 18, 2021
33.04.01 Use of System Resources for External Employment
January 24, 2022
33.04.02 Use of Telecommunication Services
October 18, 2023
33.05 Employee Training
August 26, 2021
33.05.01 Use of Public Funds for Employee Training or Education
July 13, 2021
33.05.02 Required Employee Training
January 28, 2022
33.06 Hours of Work for Full-time Salaried Employees
November 18, 2021
33.06.01 Flexible Work Arrangements
December 14, 2023
33.99.01 Employment Practices
October 18, 2023
33.99.03 Performance Evaluations for Nonfaculty Employees
August 18, 2021
33.99.04 Promotions, Transfers and Voluntary Moves
June 28, 2022
33.99.05 Part-Time Employment
December 10, 2020
33.99.06 Administration of Multiple Employment
December 10, 2020
33.99.07 Internal Faculty Consulting and Professional Services
June 6, 2022
33.99.08 Student Employment
May 24, 2021
33.99.09 Employment of Foreign Nationals
July 10, 2023
33.99.12 New Employee Processing
August 18, 2021
33.99.14 Criminal History Record Information-Employees and Candidates for Employment
May 11, 2022
33.99.15 Reduction in Force for Nonfaculty Employees
June 20, 2023
34. Safety of Employees and Students
Policy/Reg No. and Title
Last Review Date
34.01 Environment, Safety and Security
August 16, 2023
34.01.01 Health and Safety Programs
January 18, 2024
34.02.01 Drug and Alcohol Abuse and Rehabilitation Programs
October 23, 2020
34.03 Alcoholic Beverages
November 10, 2022
34.04.03 HIV/AIDS in the Workplace and Learning Environment
November 12, 2021
34.05 Smoking
August 30, 2024
34.06 Appointment, Commissioning and Authority of Peace Officers
August 1, 2024
*34.06.01 System University Police Department Collaboration
September 1, 2016
34.06.02 Weapons
November 2, 2021
34.07 Emergency Management
August 16, 2023
34.07.01 Emergency Operations Plans
May 28, 2024
34.07.02 Business Continuity Plans
September 10, 2020
41. Real Property
Policy/Reg No. and Title
Last Review Date
41.01 Real Property
August 16, 2023
*41.01.01 Real Property
August 24, 2023
51. Facilities Planning and Construction
Policy/Reg No. and Title
Last Review Date
51.01 Capital Planning
August 16, 2023
51.02 Selection of Architect/Engineer Design Team and Construction Contractor
May 19, 2022
51.03 Art Acquisitions for New and Renovated Facilities
February 9, 2023
51.04 General Requirements and Delegations of Authority on Construction Projects
August 16, 2023
51.04.01 Chancellor’s Delegation of Authority on Construction Projects
August 24, 2023
51.05 Furnishing and Equipping New and Renovated Buildings
May 19, 2022
51.06 Naming of Buildings, Geographic Areas and Academic Entities
November 7, 2024
51.07 Preservation of Historic Properties
November 10, 2022
51.08 Reversion of Unexpended Balances in Construction Projects
May 20, 2021
60. Relationships with Financial Support Organizations
Policy/Reg No. and Title
Last Review Date
60.01 Relationships with Affiliated Organizations
May 20, 2021
60.01.01 Association with Affiliated Organizations
April 14, 2021
60.02 Governmental Relations
May 19, 2022
60.03 Approval of Fees for Affiliated Fund-Raising Organizations
October 28, 2024