Policy and Regulation Library
*Currently Under Review for Potential Revision
01. Governance
| Policy |
Title |
PDF Version |
Last Review Date |
| 01.01 |
System Policies and Regulations, and Member Rules and Procedures |
PDF |
November 15, 2018 |
| 01.01.01 |
Format for System Policies and Regulations, and Member Rules |
PDF |
August 29, 2018 |
| 01.03 |
Appointing Power and Terms and Conditions of Employment |
PDF |
February 8, 2018 |
02. Organization of System
| Policy |
Title |
PDF Version |
Last Review Date |
| *02.01 |
Board of Regents |
PDF |
November 15, 2018 |
| 02.02 |
Office of the Chancellor |
PDF |
November 15, 2018 |
| 02.02.01 |
Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering |
PDF |
September 21, 2016 |
| 02.03 |
System Administration |
PDF |
February 5, 2016 |
| 02.04 |
System Members of The Texas A&M University System |
PDF |
November 15, 2018 |
| 02.05 |
Presidents of System Member Universities |
PDF |
April 27, 2016 |
| 02.06 |
Directors of System Member Agencies |
PDF |
April 27, 2016 |
| 02.08 |
System Expansion |
PDF |
August 16, 2018 |
03. Statements of Mission and Objectives
| Policy |
Title |
PDF Version |
Last Review Date |
| 03.01 |
System Mission, Vision, and Strategic Planning Process |
PDF |
April 27, 2017 |
| 03.02 |
Academic Mission Statements and Program Inventory |
PDF |
April 11, 2019 |
07. Ethics
| Policy |
Title |
PDF Version |
Last Review Date |
| 07.01 |
Ethics |
PDF |
November 12, 2015 |
| 07.02 |
Texas Higher Education Fair Lending Practices |
PDF |
November 15, 2018 |
| 07.03 |
Conflicts of Interest, Dual Office Holding and Political Activities |
PDF |
August 23, 2017 |
| 07.03.01 |
Political Campaign Events on Property Under the Control of The Texas A&M University System |
PDF |
November 6, 2015 |
| 07.04 |
Benefits, Gifts and Honoraria |
PDF |
February 8, 2018 |
| 07.05 |
Nepotism |
PDF |
April 19, 2018 |
| 07.05.01 |
Consensual Relationships |
PDF |
August 17, 2018 |
08. Civil Rights Protections and Compliance
| Policy |
Title |
PDF Version |
Last Review Date |
| 08.01 |
Civil Rights Protections and Compliance |
PDF |
September 3, 2015 |
| 08.01.01 |
Civil Rights Compliance |
PDF |
August 17, 2018 |
| 08.01.02 |
Civil Rights Protections for Individuals with Disabilities |
PDF |
April 25, 2018 |
09. Litigation and Administration
| Policy |
Title |
PDF Version |
Last Review Date |
| 09.01 |
Power to Bind the System |
PDF |
January 31, 2017 |
| 09.02 |
Use of System Names and Indicia |
PDF |
April 11, 2019 |
| 09.04 |
Litigation |
PDF |
March 7, 2017 |
| 09.04.01 |
Legal Counsel and Attorney General Opinion Requests |
PDF |
January 3, 2017 |
| 09.05 |
Financial Disclosure on Official System Websites |
PDF |
August 8, 2019 |
10. Internal Audit
| Policy |
Title |
PDF Version |
Last Review Date |
| 10.01 |
Internal Auditing |
PDF |
February 8, 2018 |
| 10.02 |
Fraud, Waste and Abuse |
PDF |
November 10, 2016 |
| 10.02.01 |
Fraud, Waste and Abuse |
PDF |
November 14, 2016 |
11. Centers, Degrees and Programs
| Policy |
Title |
PDF Version |
Last Review Date |
| 11.01 |
Collaboration Among System Academic Institutions |
PDF |
November 15, 2018 |
| 11.02 |
Creation of Centers and Institutes |
PDF |
October 19, 2017 |
| 11.03 |
Shortened Courses |
PDF |
November 15, 2018 |
| 11.04 |
Admissions Standards |
PDF |
November 15, 2018 |
| 11.05 |
Recruitment and Admission of Transfer Students |
PDF |
November 15, 2018 |
| 11.06 |
Core Curriculum |
PDF |
November 15, 2018 |
| 11.07 |
Granting of Honorary Degrees |
PDF |
November 15, 2018 |
| 11.08 |
Awarding of Posthumous Degrees |
PDF |
November 15, 2018 |
| 11.09 |
Low-Producing Degree Programs |
PDF |
February 8, 2018 |
| 11.10 |
Academic Program Requests |
PDF |
November 15, 2018 |
| 11.99.01 |
Diplomas |
PDF |
February 19, 2018 |
| *11.99.02 |
Conduct Requirements for Admissions Applications and Transcripts |
PDF |
May 22, 2018 |
12. Faculty
| Policy |
Title |
PDF Version |
Last Review Date |
| 12.01 |
Academic Freedom, Responsibility and Tenure |
PDF |
April 11, 2019 |
| 12.01.01 |
Institutional Rules for Implementing Tenure |
PDF |
August 13, 2019 |
| 12.03 |
Faculty Academic Workload and Reporting Requirements |
PDF |
August 8, 2019 |
| 12.04 |
Academic Council/Faculty Senate |
PDF |
November 15, 2018 |
| 12.05 |
Training for English Proficiency |
PDF |
November 15, 2018 |
| *12.06 |
Post-Tenure Review of Faculty and Teaching Effectiveness |
PDF |
August 8, 2019 |
| 12.07 |
Fixed Term Academic Professional Track Faculty |
PDF |
November 15, 2018 |
| *12.99.01 |
Faculty Development Leave |
PDF |
September 4, 2019 |
13. Students
| Policy |
Title |
PDF Version |
Last Review Date |
| 13.02 |
Student Rights and Obligations |
PDF |
November 15, 2018 |
| 13.03 |
Texas Public Educational Grants |
PDF |
February 8, 2018 |
| 13.04 |
Student Travel |
PDF |
November 15, 2018 |
15. Research Programs
| Policy |
Title |
PDF Version |
Last Review Date |
| 15.01 |
Research Agreements |
PDF |
February 8, 2018 |
| 15.01.01 |
Sponsored Agreements – Research and Other |
PDF |
March 5, 2015 |
| 15.01.02 |
Federal Procurement Integrity Act |
PDF |
July 7, 2015 |
| 15.01.03 |
Financial Conflicts of Interest in Sponsored Research |
PDF |
November 10, 2018 |
| |
Model Rule Template (Appendix A) |
WORD |
November 10, 2018 |
| |
Financial Disclosure Form (Appendix B) |
PDF |
November 10, 2018 |
| 15.01.04 |
Time and Effort Reporting |
PDF |
August 24, 2015 |
| 15.01.05 |
Cost Sharing on Sponsored Agreements |
PDF |
May 15, 2015 |
| *15.02 |
Export Controls |
PDF |
February 1, 2017 |
| 15.04 |
Sponsored Research Services |
PDF |
August 23, 2017 |
| 15.99.01 |
Use of Human Subjects in Research |
PDF |
August 13, 2018 |
| 15.99.02 |
Classified Information |
PDF |
August 31, 2018 |
| 15.99.03 |
Ethics in Research, Scholarship and Creative Work |
PDF |
March 12, 2018 |
| 15.99.05 |
Research Compliance |
PDF |
May 2, 2017 |
| 15.99.06 |
Use of Biohazards in Research, Teaching and Testing |
PDF |
June 11, 2015 |
| 15.99.07 |
Use of Vertebrate Animals |
PDF |
June 11, 2015 |
16. Compliance – General
| Policy |
Title |
PDF Version |
Last Review Date |
| 16.01 |
System Ethics and Compliance Program |
PDF |
April 11, 2019 |
| 16.01.01 |
Ethics and Compliance Programs |
PDF |
April 16, 2019 |
| 16.01.02 |
Privacy |
PDF |
February 20, 2018 |
17. Intellectual Property
| Policy |
Title |
PDF Version |
Last Review Date |
| 17.01 |
Intellectual Property Management and Commercialization |
PDF |
May 1, 2019 |
| 17.01.01 |
Ownership of Intellectual Property and Tangible Research Property |
PDF |
May 1, 2019 |
| 17.01.02 |
Evaluation and Protection of Intellectual Property |
PDF |
May 1, 2019 |
| 17.01.03 |
Commercial Development of Intellectual Property |
PDF |
May 1, 2019 |
| 17.01.04 |
Distribution of Royalties, License Fees and Sale Proceeds from Licensing |
PDF |
May 1, 2019 |
| 17.01.05 |
Charitable Gifts and Assignment of Ownership Rights |
PDF |
May 1, 2019 |
| 17.01.06 |
New Venture Formation and Related Investment |
PDF |
May 1, 2019 |
| 17.01.07 |
Administration, Oversight and Reporting of Intellectual Property |
PDF |
May 1, 2019 |
18. Athletics
| Policy |
Title |
PDF Version |
Last Review Date |
| 18.01 |
Athletic Council |
PDF |
January 2, 2017 |
| 18.02 |
Principles for Intercollegiate Athletics Participation |
PDF |
September 30, 2011 |
| 18.03 |
Post-Season Athletics Competition |
PDF |
September 30, 2011 |
21. General Finance
| Policy |
Title |
PDF Version |
Last Review Date |
| 21.01 |
Financial Policies, Systems and Procedures |
PDF |
September 1, 2016 |
| 21.01.01 |
Financial Accounting and Reporting |
PDF |
August 21, 2019 |
| 21.01.02 |
Receipt, Custody, and Deposit of Revenues |
PDF |
May 27, 2016 |
| 21.01.03 |
Disbursement of Funds |
PDF |
May 23, 2018 |
| 21.01.04 |
Extension of Credit, Delinquent Accounts, Collections and Write-offs |
PDF |
August 5, 2019 |
| 21.01.05 |
Service Departments or Centers |
PDF |
August 13, 2019 |
| 21.01.07 |
Agency Funds |
PDF |
February 27, 2016 |
| 21.01.08 |
Vehicle Fleet Management |
PDF |
August 13, 2019 |
| 21.01.09 |
Fixed Asset Management |
PDF |
December 9, 2015 |
| 21.01.10 |
Surplus or Salvage Property |
PDF |
June 15, 2016 |
| 21.01.11 |
Working Funds |
PDF |
March 28, 2016 |
| 21.01.12 |
Purchase of Food and Refreshments |
PDF |
May 9, 2016 |
| 21.05 |
Gifts, Donations, Grants and Endowments |
PDF |
April 27, 2017 |
| 21.05.01 |
Gifts, Donations, Grants and Endowments |
PDF |
April 4, 2018 |
| *21.05.02 |
Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts |
PDF |
September 10, 2014 |
| 21.06 |
Clinical Healthcare Operations |
PDF |
April 11, 2019 |
| 21.99 |
General |
|
|
| 21.99.04 |
Disposition of Abandoned and Unclaimed Personal Property |
PDF |
October 19, 2017 |
| 21.99.09 |
Access to System Property for Sales, Rentals and Soliciting Donations |
PDF |
November 29, 2018 |
22. Asset Management
| Policy |
Title |
PDF Version |
Last Review Date |
| 22.02 |
System Investment |
PDF |
April 11, 2019 |
23. Debt Management
| Policy |
Title |
PDF Version |
Last Review Date |
| 23.02 |
Debt Management |
PDF |
November 15, 2018 |
| 23.02.02 |
Debt Management Procedures |
PDF |
August 27, 2018 |
24. Risk Management
| Policy |
Title |
PDF Version |
Last Review Date |
| 24.01 |
Risk Management |
PDF |
August 8, 2019 |
| 24.01.01 |
Health and Safety |
PDF |
August 13, 2019 |
| 24.01.02 |
Risk Transfer |
PDF |
August 13, 2019 |
| 24.01.03 |
Environment |
PDF |
August 13, 2019 |
| 24.01.06 |
Programs for Minors |
PDF |
July 30, 2019 |
| 24.01.07 |
Unmanned Aircraft Systems (UAS) |
PDF |
May 24, 2017 |
| 24.01.08 |
Minors in Labs |
PDF |
July 30, 2019 |
25. Expenditure of Funds
| Policy |
Title |
PDF Version |
Last Review Date |
| 25.01 |
Use and Operation of System Aircraft |
PDF |
November 10, 2016 |
| 25.06 |
Participation by Historically Underutilized Business |
PDF |
November 10, 2016 |
| 25.06.01 |
Historically Underutilized Business Program |
PDF |
August 8, 2016 |
| *25.07 |
Contract Administration |
PDF |
June 1, 2018 |
| 25.07.01 |
Contract Administration, Delegations and Reporting |
PDF |
October 6, 2016 |
| 25.07.03 |
Acquisition of Goods and/or Services |
PDF |
February 20, 2018 |
| 25.07.06 |
Interagency and Intrasystem Transactions |
PDF |
September 2, 2016 |
| 25.99 |
Miscellaneous |
|
|
| 25.99.01 |
Chartering of Commercial Aircraft |
PDF |
May 24, 2016 |
| 25.99.09 |
Communication Allowances |
PDF |
June 1, 2017 |
26. Tuition and Fees
| Policy |
Title |
PDF Version |
Last Review Date |
| 26.01 |
Tuition and Fees |
PDF |
November 15, 2018 |
| 26.01.01 |
Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers |
PDF |
May 29, 2019 |
| 26.99 |
General |
|
|
| 26.99.01 |
Student Health Insurance |
PDF |
January 22, 2016 |
27. Financial Planning and Budgeting
| Policy |
Title |
PDF Version |
Last Review Date |
| 27.02 |
Legislative Appropriation Requests |
PDF |
June 8, 2016 |
| 27.03 |
Annual Operating Budget Process |
PDF |
November 15, 2018 |
| 27.04 |
Budget Authorizations, Limitations and Delegations of Authority |
PDF |
November 10, 2016 |
| 27.04.01 |
Chancellor’s Delegations of Authority Related to Budget and Fiscal Changes |
PDF |
March 7, 2019 |
28. Auxiliary Enterprise, Privatization, etc.
| Policy |
Title |
PDF Version |
Last Review Date |
| 28.02 |
Educational Business Activities |
PDF |
October 31, 2019
|
| 28.03 |
Vending Machines |
PDF |
November 15, 2018 |
29. Information Resources
| Policy |
Title |
PDF Version |
Last Review Date |
| 29.01 |
Information Resources |
PDF |
April 26, 2018 |
| 29.01.01 |
Information Resources Governance |
PDF |
September 21, 2017 |
| 29.01.02 |
Use of Licensed Software |
PDF |
April 23, 2015 |
| 29.01.03 |
Information Security |
PDF |
February 5, 2018 |
| 29.01.04 |
Accessibility of Electronic and Information Resources |
PDF |
October 25, 2019
|
31. Compensation and Benefits
| Policy |
Title |
PDF Version |
Last Review Date |
| 31.01 |
Compensation |
PDF |
June 9, 2016 |
| 31.01.01 |
Compensation Administration |
PDF |
November 15, 2016 |
| 31.01.02 |
Fair Labor Standards |
PDF |
December 14, 2015 |
| 31.01.04 |
Longevity and Hazardous Duty Pay |
PDF |
March 11, 2016 |
| 31.01.05 |
Extended Pay Plan |
PDF |
April 19, 2016 |
| 31.01.06 |
State Employee Organization Membership Fees |
PDF |
December 11, 2015 |
| 31.01.07 |
Direct Deposit of Payroll Payments |
PDF |
December 7, 2016 |
| 31.01.08 |
Merit Salary Increases |
PDF |
October 4, 2018 |
| 31.01.09 |
Overtime |
PDF |
December 3, 2015 |
| 31.01.10 |
Service Awards |
PDF |
March 16, 2016 |
| 31.02 |
Employee Insurance and Retirement Benefits |
PDF |
April 10, 2018 |
| 31.02.01 |
Administration of Employee Benefit Programs |
PDF |
November 30, 2017 |
| *31.02.02 |
Group Insurance Programs |
PDF |
November 13, 2014 |
| 31.02.03 |
System Employee Benefits Advisory Committee |
PDF |
October 19, 2017 |
| 31.02.07 |
Unemployment Compensation Program |
PDF |
January 6, 2017 |
| 31.02.08 |
Retirement Programs |
PDF |
September 4, 2018 |
| 31.02.13 |
Wellness Programs |
PDF |
September 22, 2015 |
| 31.03 |
Leaves of Absence |
PDF |
June 9, 2016 |
| 31.03.01 |
Vacation |
PDF |
January 31, 2019 |
| 31.03.02 |
Sick Leave |
PDF |
August 15, 2016 |
| 31.03.03 |
Leave of Absence With Pay |
PDF |
March 12, 2019 |
| 31.03.04 |
Leave of Absence without Pay |
PDF |
August 13, 2018 |
| 31.03.05 |
Family and Medical Leave |
PDF |
November 15, 2016 |
| 31.03.06 |
Military Leave and Service |
PDF |
March 8, 2016 |
| 31.04 |
Holidays |
PDF |
September 3, 2015 |
| 31.04.01 |
System Holidays |
PDF |
March 5, 2018 |
| 31.05 |
External Employment and Expert Witness |
PDF |
November 14, 2017 |
| *31.05.01 |
Faculty Consulting and External Professional Employment |
PDF |
October 31, 2018 |
| |
System Faculty Consulting and External Professional Employment Application and Approval Form |
PDF |
October 31, 2018 |
| *31.05.02 |
External Employment |
PDF |
August 25, 2017 |
| |
Model External Employment Application and Approval Form |
PDF |
August 25, 2017 |
| 31.05.03 |
Witnesses in Judicial Actions or Legislative Proceedings |
PDF |
February 12, 2018 |
| 31.05.04 |
Outside Activities – Business Entities Having an Agreement with the System |
PDF |
August 29, 2018 |
| 31.06 |
Sick Leave Pool |
PDF |
September 1, 2016 |
| 31.06.01 |
Sick Leave Pool Administration |
PDF |
August 19, 2016 |
| 31.06.02 |
Sick Leave Donation |
PDF |
July 5, 2016 |
| 31.07 |
Retirement |
PDF |
April 11, 2019 |
| 31.07.01 |
Retirement and Employment After Retirement |
PDF |
October 24, 2018 |
| 31.08 |
Emeritus |
PDF |
February 9, 2017 |
| 31.08.01 |
Granting of Emeritus Status to Faculty and Staff |
PDF |
March 22, 2018 |
| 31.99 |
General Benefits |
|
|
| 31.99.01 |
Employees Registering As Students |
PDF |
May 1, 2019 |
32. Employee Relations
| Policy |
Title |
PDF Version |
Last Review Date |
| 32.01 |
Employee Complaint and Appeal Procedures |
PDF |
June 10, 2016 |
| *32.01.01 |
Complaint and Appeal Procedures for Faculty Members |
PDF |
November 21, 2013 |
| 32.01.02 |
Complaint and Appeal Process for Nonfaculty Employees |
PDF |
January 15, 2016 |
| *32.02 |
Discipline and Dismissal of Employees |
PDF |
June 10, 2016 |
| *32.02.02 |
Discipline and Dismissal of Nonfaculty Employees |
PDF |
March 12, 2019 |
33. Employment, Standards of Conduct
| Policy |
Title |
PDF Version |
Last Review Date |
| 33.04 |
Use of System Resources |
PDF |
September 19, 2016 |
| 33.04.01 |
Use of System Resources for External Employment |
PDF |
November 2, 2016 |
| 33.04.02 |
Use of Telecommunication Services |
PDF |
November 8, 2018 |
| 33.05 |
Employee Training |
PDF |
June 9, 2016 |
| 33.05.01 |
Use of Public Funds for Employee Training or Education |
PDF |
June 14, 2016 |
| 33.05.02 |
Required Employee Training |
PDF |
November 5, 2015 |
| 33.06 |
Hours of Work for Full-time Salaried Employees |
PDF |
September 1, 2016 |
| 33.06.01 |
Flexible Work Arrangements |
PDF |
May 6, 2016 |
| 33.99 |
General Employment |
|
|
| 33.99.01 |
Employment Practices |
PDF |
May 23, 2016 |
| 33.99.03 |
Performance Evaluations for Nonfaculty Employees |
PDF |
May 6, 2016 |
| *33.99.04 |
Promotions, Transfers and Voluntary Moves |
PDF |
June 11, 2016 |
| 33.99.05 |
Part-Time Employment |
PDF |
December 3, 2015 |
| *33.99.06 |
Administration of Multiple Employment |
PDF |
December 3, 2015 |
| 33.99.07 |
Internal Faculty Consulting and Professional Services |
PDF |
February 16, 2017 |
| 33.99.08 |
Student Employment |
PDF |
March 21, 2016 |
| 33.99.09 |
Employment of Foreign Nationals |
PDF |
February 19, 2018 |
| *33.99.12 |
New Employee Processing |
PDF |
April 14, 2016 |
| 33.99.14 |
Criminal History Record Information–Employees and Applicants |
PDF |
March 29, 2017 |
| 33.99.15 |
Reduction in Force for Nonfaculty Employees |
PDF |
May 23, 2018 |
34. Safety of Employees and Students
| Policy |
Title |
PDF Version |
Last Review Date |
| 34.02 |
Drug and Alcohol Abuse |
PDF |
April 7, 2017 |
| 34.02.01 |
Drug and Alcohol Abuse and Rehabilitation Programs |
PDF |
November 16, 2018 |
| 34.03 |
Alcoholic Beverages |
PDF |
October 19, 2017 |
| 34.04.03 |
HIV/AIDS in the Workplace and Learning Environment |
PDF |
November 2, 2016 |
| 34.05 |
Smoking |
PDF |
August 8, 2019 |
| 34.06 |
Appointment, Commissioning and Authority of Peace Officers |
PDF |
April 11, 2019 |
| 34.06.01 |
System University Police Department Collaboration |
PDF |
September 1, 2016 |
| 34.06.02 |
Weapons |
PDF |
August 1, 2016 |
| 34.07 |
Emergency Management |
PDF |
August 16, 2018 |
| 34.07.01 |
Emergency Management Plans |
PDF |
January 24, 2019 |
41. Real Property
| Policy |
Title |
PDF Version |
Last Review Date |
| 41.01 |
Real Property |
PDF |
February 8, 2018 |
| 41.01.01 |
Real Property |
PDF |
February 11, 2018 |
51. Facilities Planning and Construction
| Policy |
Title |
PDF Version |
Last Review Date |
| 51.01 |
Capital Planning |
PDF |
February 9, 2017 |
| 51.02 |
Selection of Architect/Engineer Design Team and Construction Contractor |
PDF |
October 31, 2019
|
| 51.03 |
Art Acquisitions for New and Renovated Facilities |
PDF |
February 28, 2018 |
| 51.04 |
Delegations of Authority on Construction Projects |
PDF |
April 27, 2017 |
| 51.04.01 |
Chancellor’s Delegation of Authority on Construction Projects |
PDF |
August 7, 2015 |
| 51.05 |
Furnishing and Equipping New and Renovated Buildings |
PDF |
February 9, 2017 |
| 51.06 |
Naming of Buildings and Other Entities |
PDF |
November 10, 2016 |
| 51.07 |
Preservation of Historic Properties |
PDF |
August 22, 2017 |
| 51.08 |
Reversion of Unexpended Balances in Construction Projects |
PDF |
April 20, 2016 |
60. Relationships with Financial Support Organizations
| Policy |
Title |
PDF Version |
Last Review Date |
| 60.01 |
Relationships with Affiliated Organizations |
PDF |
April 15, 2016 |
| *60.01.01 |
Association With Affiliated Organizations |
PDF |
September 4, 2014 |
| 60.02 |
Public Affairs |
PDF |
April 17, 2017 |
| 60.03 |
Approval of Fees for Affiliated Fund-Raising Organizations |
PDF |
October 31, 2019
|
61. Information and Communications
| Policy |
Title |
PDF Version |
Last Review Date |
| 61.01 |
Public Information Act Compliance |
PDF |
November 7, 2017 |
| 61.01.02 |
Public Information |
PDF |
September 10, 2019 |
| 61.99 |
Records Retention |
|
|
| 61.99.01 |
Retention of State Records |
PDF |
January 29, 2019 |
