Policy and Regulation Library

n order to request a previous or annotated version of a System Policy, please submit a request online using this linked form. * Currently Under Review for Potential Revision

01. Governance

Policy Title PDF Version Last Review Date
01.01 System Policies and Regulations, and Member Rules and Procedures PDF November 15, 2018
01.01.01 Format for System Policies and Regulations, and Member Rules PDF August 29, 2018
01.03 Appointing Power and Terms and Conditions of Employment PDF February 8, 2018

02. Organization of System

Policy Title PDF Version Last Review Date
02.01 Board of Regents PDF November 15, 2018
02.02 Office of the Chancellor PDF November 15, 2018
02.02.01 Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering PDF September 21, 2016
02.03 System Administration PDF February 5, 2016
02.04 System Members of The Texas A&M University System PDF November 15, 2018
02.05 Presidents of System Member Universities PDF April 27, 2016
02.06 Directors of System Member Agencies PDF April 27, 2016
02.08 System Expansion PDF August 16, 2018

03. Statements of Mission and Objectives

Policy Title PDF Version Last Review Date
03.01 System Mission, Vision, and Strategic Planning Process PDF April 27, 2017
03.02 Academic Mission Statements and Program Inventory PDF April 11, 2019

07.  Ethics

Policy Title PDF Version Last Review Date
07.01 Ethics PDF November 12, 2015
07.02 Texas Higher Education Fair Lending Practices PDF November 15, 2018
07.03 Conflicts of Interest, Dual Office Holding and Political Activities PDF August 23, 2017
07.03.01 Political Campaign Events on Property Under the Control of The Texas A&M University System PDF November 6, 2015
07.04 Benefits, Gifts and Honoraria PDF February 8, 2018
07.05 Nepotism PDF April 19, 2018
      07.05.01 Consensual Relationships PDF August 17, 2018

08. Civil Rights Protections and Compliance

Policy Title PDF Version Last Review Date
08.01 Civil Rights Protections and Compliance PDF September 3, 2015
08.01.01 Civil Rights Compliance PDF August 17, 2018
08.01.02 Civil Rights Protections for Individuals with Disabilities PDF April 25, 2018

09.  Litigation and Administration

Policy Title PDF Version Last Review Date
09.01 Power to Bind the System PDF January 31, 2017
09.02 Use of System Names and Indicia PDF April 11, 2019
09.04 Litigation PDF March 7, 2017
09.04.01 Legal Counsel and Attorney General Opinion Requests PDF January 3, 2017
*09.05 Financial Disclosure on Official System Websites PDF May 1, 2014

10. Internal Audit

Policy Title PDF Version Last Review Date
10.01 Internal Auditing PDF February 8, 2018
10.02 Fraud, Waste and Abuse PDF November 10, 2016
10.02.01 Fraud, Waste and Abuse PDF November 14, 2016

11.  Centers, Degrees and Programs

Policy Title PDF Version Last Review Date
11.01 Collaboration Among System Academic Institutions PDF November 15, 2018
11.02 Creation of Centers and Institutes PDF October 19, 2017
11.03 Shortened Courses PDF November 15, 2018
11.04 Admissions Standards PDF November 15, 2018
11.05 Recruitment and Admission of Transfer Students PDF November 15, 2018
11.06 Core Curriculum PDF November 15, 2018
11.07 Granting of Honorary Degrees PDF November 15, 2018
11.08 Awarding of Posthumous Degrees PDF November 15, 2018
11.09 Low-Producing Degree Programs PDF February 8, 2018
11.10 Academic Program Requests PDF November 15, 2018
11.99.01 Diplomas PDF February 19, 2018
11.99.02 Conduct Requirements for Admissions Applications and Transcripts PDF May 22, 2018

12.  Faculty

Policy Title PDF Version Last Review Date
12.01 Academic Freedom, Responsibility and Tenure PDF April 11, 2019
*12.02 Institutional Procedures for Implementing Tenure PDF August 8, 2013
12.03 Faculty Academic Workload and Reporting Requirements PDF November 15, 2018
12.04 Academic Council/Faculty Senate PDF November 15, 2018
12.05 Training for English Proficiency PDF November 15, 2018
*12.06 Post-Tenure Review of Faculty and Teaching Effectiveness PDF August 8, 2013
12.07 Fixed Term Academic Professional Track Faculty PDF November 15, 2018
12.99.01 Faculty Development Leave PDF June 18, 2014

 

13. Students

Policy Title PDF Version Last Review Date
13.02 Student Rights and Obligations PDF November 15, 2018
13.03 Texas Public Educational Grants PDF February 8, 2018
13.04 Student Travel PDF November 15, 2018

 

15. Research Programs

Policy Title PDF Version Last Review Date
15.01 Research Agreements PDF February 8, 2018
15.01.01 Sponsored Agreements – Research and Other PDF March 5, 2015
15.01.02 Federal Procurement Integrity Act PDF July 7, 2015
15.01.03 Financial Conflicts of Interest in Sponsored Research PDF November 10, 2018
  Model Rule Template (Appendix A) WORD November 10, 2018
  Financial Disclosure Form (Appendix B) PDF November 10, 2018
15.01.04 Time and Effort Reporting PDF August 24, 2015
15.01.05 Cost Sharing on Sponsored Agreements PDF May 15, 2015
15.02 Export Controls PDF February 1, 2017
15.04 Sponsored Research Services PDF August 23, 2017
15.99.01 Use of Human Subjects in Research PDF August 13, 2018
15.99.02 Classified Information PDF August 31, 2018
15.99.03 Ethics in Research, Scholarship and Creative Work PDF March 12, 2018
15.99.05 Research Compliance PDF May 2, 2017
15.99.06 Use of Biohazards in Research, Teaching and Testing PDF June 11, 2015
15.99.07 Use of Vertebrate Animals PDF June 11, 2015

16. Compliance – General

Policy Title PDF Version Last Review Date
16.01 System Ethics and Compliance Program PDF April 11, 2019
16.01.01 Ethics and Compliance Programs PDF April 16, 2019
16.01.02 Privacy PDF February 20, 2018

17. Intellectual Property

Policy Title PDF Version Last Review Date
17.01 Intellectual Property Management and Commercialization PDF May 1, 2019
17.01.01 Ownership of Intellectual Property and Tangible Research Property PDF May 1, 2019
17.01.02 Evaluation and Protection of Intellectual Property PDF May 1, 2019
17.01.03 Commercial Development of Intellectual Property PDF May 1, 2019
17.01.04 Distribution of Royalties, License Fees and Sale Proceeds from Licensing PDF May 1, 2019
17.01.05 Charitable Gifts and Assignment of Ownership Rights PDF May 1, 2019
17.01.06 New Venture Formation and Related Investment PDF May 1, 2019
17.01.07 Administration, Oversight and Reporting of Intellectual Property PDF May 1, 2019

18. Athletics

Policy Title PDF Version Last Review Date
18.01 Athletic Council PDF January 2, 2017
*18.02 Principles for Intercollegiate Athletics Participation PDF September 30, 2011
*18.03 Post-Season Athletics Competition PDF September 30, 2011

21.  General Finance

Policy Title PDF Version Last Review Date
21.01 Financial Policies, Systems and Procedures PDF September 1, 2016
21.01.01 Financial Accounting and Reporting PDF July 24, 2014
21.01.02 Receipt, Custody, and Deposit of Revenues PDF May 27, 2016
21.01.03 Disbursement of Funds PDF May 23, 2018
*21.01.04 Extension of Credit PDF June 11, 2015
21.01.05 Service Departments or Centers PDF June 19, 2014
21.01.07 Agency Funds PDF February 27, 2016
21.01.08 Vehicle Fleet Management PDF August 21, 2014
21.01.09 Fixed Asset Management PDF December 9, 2015
21.01.10 Surplus or Salvage Property PDF June 15, 2016
21.01.11 Working Funds PDF March 28, 2016
21.01.12 Purchase of Food and Refreshments PDF May 9, 2016
21.05 Gifts, Donations, Grants and Endowments PDF April 27, 2017
21.05.01 Gifts, Donations, Grants and Endowments PDF April 4, 2018
21.05.02 Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts PDF September 10, 2014
21.06 Clinical Healthcare Operations PDF April 11, 2019
21.99 General    
21.99.04 Disposition of Abandoned and Unclaimed Personal Property PDF October 19, 2017
21.99.09 Access to System Property for Sales, Rentals and Soliciting Donations PDF November 29, 2018

22.  Asset Management

Policy Title PDF Version Last Review Date
22.02 System Investment PDF April 11, 2019

23. Debt Management

Policy Title PDF Version Last Review Date
23.02 Debt Management PDF November 15, 2018
23.02.02 Debt Management Procedures PDF August 27, 2018

24. Risk Management

Policy Title PDF Version Last Review Date
24.01 Risk Management PDF February 8, 2018
24.01.01 Risk Management Programs PDF May 24, 2017
*24.01.06 Programs for Minors PDF May 4, 2015
24.01.07 Unmanned Aircraft Systems (UAS) PDF May 24, 2017

25.  Expenditure of Funds

Policy Title PDF Version Last Review Date
25.01 Use and Operation of System Aircraft PDF November 10, 2016
25.06 Participation by Historically Underutilized Business PDF November 10, 2016
25.06.01 Historically Underutilized Business Program PDF August 8, 2016
25.07 Contract Administration PDF June 1, 2018
25.07.01 Contract Administration, Delegations and Reporting PDF October 6, 2016
25.07.03 Acquisition of Goods and/or Services PDF February 20, 2018
25.07.06 Interagency and Intrasystem Transactions PDF September 2, 2016
25.99 Miscellaneous    
25.99.01 Chartering of Commercial Aircraft PDF May 24, 2016
25.99.09 Communication Allowances PDF June 1, 2017

26. Tuition and Fees

Policy Title PDF Version Last Review Date
26.01 Tuition and Fees PDF November 15, 2018
26.01.01 Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers PDF May 29, 2019
26.99 General    
26.99.01 Student Health Insurance PDF January 22, 2016

27. Financial Planning and Budgeting

Policy Title PDF Version Last Review Date
27.02 Legislative Appropriation Requests PDF June 8, 2016
27.03 Annual Operating Budget Process PDF November 15, 2018
27.04 Budget Authorizations, Limitations and Delegations of Authority PDF November 10, 2016
27.04.01 Chancellor’s Delegations of Authority Related to Budget and Fiscal Changes PDF March 7, 2019

28. Auxiliary Enterprise, Privatization, etc.

Policy Title PDF Version Last Review Date
28.02 Educational Business Activities PDF September 3, 2014
28.03 Vending Machines PDF November 15, 2018

29. Information Resources

Policy Title PDF Version Last Review Date
29.01 Information Resources PDF April 26, 2018
29.01.01 Information Resources Governance PDF September 21, 2017
29.01.02 Use of Licensed Software PDF April 23, 2015
29.01.03 Information Security PDF February 5, 2018
29.01.04 Accessibility of Electronic and Information Resources PDF June 1, 2017

31. Compensation and Benefits

Policy Title PDF Version Last Review Date
31.01 Compensation PDF June 9, 2016
31.01.01 Compensation Administration PDF November 15, 2016
31.01.02 Fair Labor Standards PDF December 14, 2015
31.01.04 Longevity and Hazardous Duty Pay PDF March 11, 2016
*31.01.05 Extended Pay Plan PDF April 19, 2016
31.01.06 State Employee Organization Membership Fees PDF December 11, 2015
31.01.07 Direct Deposit of Payroll Payments PDF December 7, 2016
31.01.08 Merit Salary Increases PDF October 4, 2018
31.01.09 Overtime PDF December 3, 2015
31.01.10 Service Awards PDF March 16, 2016
31.02 Employee Insurance and Retirement Benefits PDF April 10, 2018
31.02.01 Administration of Employee Benefit Programs PDF November 30, 2017
31.02.02 Group Insurance Programs PDF November 13, 2014
31.02.03 System Employee Benefits Advisory Committee PDF October 19, 2017
31.02.07 Unemployment Compensation Program PDF January 6, 2017
31.02.08 Retirement Programs PDF September 4, 2018
31.02.13 Wellness Programs PDF September 22, 2015
31.03 Leaves of Absence PDF June 9, 2016
31.03.01 Vacation PDF January 31, 2019
31.03.02 Sick Leave PDF August 15, 2016
31.03.03 Leave of Absence With Pay PDF March 12, 2019
31.03.04 Leave of Absence without Pay PDF August 13, 2018
31.03.05 Family and Medical Leave PDF November 15, 2016
31.03.06 Military Leave and Service PDF March 8, 2016
31.04 Holidays PDF September 3, 2015
31.04.01 System Holidays PDF March 5, 2018
31.05 External Employment and Expert Witness PDF November 14, 2017
31.05.01 Faculty Consulting and External Professional Employment PDF October 31, 2018
  System Faculty Consulting and External Professional Employment Application and Approval Form PDF October 31, 2018
31.05.02 External Employment PDF August 25, 2017
  Model External Employment Application and Approval Form PDF August 25, 2017
31.05.03 Witnesses in Judicial Actions or Legislative Proceedings PDF February 12, 2018
31.05.04 Outside Activities – Business Entities Having an Agreement with the System PDF August 29, 2018
31.06 Sick Leave Pool PDF September 1, 2016
31.06.01 Sick Leave Pool Administration PDF August 19, 2016
       31.06.02     Sick Leave Donation PDF July 5, 2016
31.07 Retirement PDF April 11, 2019
31.07.01 Retirement and Employment After Retirement PDF October 24, 2018
31.08 Emeritus PDF February 9, 2017
31.08.01 Granting of Emeritus Status to Faculty and Staff PDF March 22, 2018
31.99 General Benefits    
31.99.01 Employees Registering As Students PDF May 1, 2019

32. Employee Relations

Policy Title PDF Version Last Review Date
32.01 Employee Complaint and Appeal Procedures PDF June 10, 2016
*32.01.01 Complaint and Appeal Procedures for Faculty Members PDF November 21, 2013
32.01.02 Complaint and Appeal Process for Nonfaculty Employees PDF January 15, 2016
32.02 Discipline and Dismissal of Employees PDF June 10, 2016
32.02.02 Discipline and Dismissal of Nonfaculty Employees PDF March 12, 2019

33. Employment, Standards of Conduct

Policy Title PDF Version Last Review Date
33.04 Use of System Resources PDF September 19, 2016
33.04.01 Use of System Resources for External Employment PDF November 2, 2016
33.04.02 Use of Telecommunication Services PDF November 8, 2018
33.05 Employee Training PDF June 9, 2016
33.05.01 Use of Public Funds for Employee Training or Education PDF June 14, 2016
33.05.02 Required Employee Training PDF November 5, 2015
33.06 Hours of Work for Full-time Salaried Employees PDF September 1, 2016
33.06.01 Flexible Work Arrangements PDF May 6, 2016
33.99 General Employment    
33.99.01 Employment Practices PDF May 23, 2016
33.99.03 Performance Evaluations for Nonfaculty Employees PDF May 6, 2016
*33.99.04 Promotions, Transfers and Voluntary Moves PDF June 11, 2016
33.99.05 Part-Time Employment PDF December 3, 2015
*33.99.06 Administration of Multiple Employment PDF December 3, 2015
33.99.07 Internal Faculty Consulting and Professional Services PDF February 16, 2017
33.99.08 Student Employment PDF March 21, 2016
33.99.09 Employment of Foreign Nationals PDF February 19, 2018
*33.99.12 New Employee Processing PDF April 14, 2016
33.99.14 Criminal History Record Information–Employees and Applicants PDF March 29, 2017
33.99.15 Reduction in Force for Nonfaculty Employees PDF May 23, 2018

34.  Safety of Employees and Students

Policy Title PDF Version Last Review Date
34.02 Drug and Alcohol Abuse PDF April 7, 2017
34.02.01 Drug and Alcohol Abuse and Rehabilitation Programs PDF November 16, 2018
34.03 Alcoholic Beverages PDF October 19, 2017
34.04.03 HIV/AIDS in the Workplace and Learning Environment PDF November 2, 2016
*34.05 Smoking PDF January 15, 2014
34.06 Appointment, Commissioning and Authority of Peace Officers PDF April 11, 2019
34.06.01 System University Police Department Collaboration PDF September 1, 2016
34.06.02 Weapons PDF August 1, 2016
34.07 Emergency Management PDF August 16, 2018
34.07.01 Emergency Management Plans PDF January 24, 2019

41.  Real Property

Policy Title PDF Version Last Review Date
41.01 Real Property PDF February 8, 2018
41.01.01 Real Property PDF February 11, 2018

51.  Facilities Planning and Construction

Policy Title PDF Version Last Review Date
51.01 Capital Planning PDF February 9, 2017
51.02 Selection of Architect/Engineer Design Team and Construction Contractor PDF September 3, 2014
51.03 Art Acquisitions for New and Renovated Facilities PDF February 28, 2018
51.04 Delegations of Authority on Construction Projects PDF April 27, 2017
51.04.01 Chancellor’s Delegation of Authority on Construction Projects PDF August 7, 2015
51.05 Furnishing and Equipping New and Renovated Buildings PDF February 9, 2017
51.06 Naming of Buildings and Other Entities PDF November 10, 2016
51.07 Preservation of Historic Properties PDF August 22, 2017
51.08 Reversion of Unexpended Balances in Construction Projects PDF April 20, 2016

60.  Relationships with Financial Support Organizations

Policy Title PDF Version Last Review Date
60.01 Relationships with Affiliated Organizations PDF April 15, 2016
60.01.01 Association With Affiliated Organizations PDF September 4, 2014
60.02 Public Affairs PDF April 17, 2017
60.03 Approval of Fees for Affiliated Fund-Raising Organizations PDF September 3, 2014

61. Information and Communications

Policy Title PDF Version Last Review Date
61.01 Public Information Act Compliance PDF November 7, 2017
61.01.02 Public Information PDF January 29, 2019
61.99 Records Retention    
61.99.01 Retention of State Records PDF January 29, 2019