Policy and Regulation Library

*Currently Under Review for Potential Revision

01.  Governance

Policy/Reg No. and Title
Last Review Date
01.01        System Policies and Regulations, and Member Rules and Procedures
November 15, 2018
01.01.01  Format for System Policies and Regulations, and Member Rules
August 29, 2018
01.03        Appointing Power and Terms and Conditions of Employment
November 12, 2020

02.  Organization of System

Policy/Reg No. and Title
Last Review Date
02.01        Board of Regents
May 14, 2020
02.02        Office of the Chancellor
November 15, 2018
02.02.01  Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering
September 21, 2016
02.03       System Administration
February 4, 2021
02.04        System Members of The Texas A&M University System
December 6, 2019

*02.05        Presidents of System Member Universities

April 27, 2016
02.06        Directors of System Member Agencies
March 6, 2020
02.08        System Expansion
August 16, 2018

03.  Statements of Mission and Objectives

Policy/Reg No. and Title
Last Review Date
03.01        System Mission, Vision, and Strategic Planning Process
April 27, 2017
03.02        Academic Mission Statements and Program Inventory
February 4, 2021

07.  Ethics

Policy/Reg No. and Title
Last Review Date
07.01       Ethics
November 12, 2020
07.02       Texas Higher Education Fair Lending Practices
November 15, 2018
07.03       Conflicts of Interest, Dual Office Holding and Political Activities
August 23, 2017
07.03.01  Political Campaign Events in Facilities Under the Control of The Texas A&M University System
November 13, 2020
07.04       Benefits, Gifts and Honoraria
February 8, 2018
07.05       Nepotism
April 19, 2018
07.05.01  Consensual Relationships
August 17, 2018

08. Civil Rights Protections and Compliance

Policy/Reg No. and Title
Last Review Date
08.01       Civil Rights Protections and Compliance
November 12, 2020
08.01.01  Civil Rights Compliance
July 7, 2020
08.01.02  Civil Rights Protections for Individuals with Disabilities and Certain Other Employees
February 26, 2021

09. Litigation and Administration

Policy/Reg No. and Title
Last Review Date
09.01       Power to Bind the System
January 31, 2017
09.02       Use of System Names and Indicia
April 11, 2019
09.04       Litigation
March 7, 2017
09.04.01  Legal Counsel and Attorney General Opinion Requests
January 3, 2017
09.05       Financial Disclosure on Official System Websites
August 8, 2019

10.  Internal Audit

Policy/Reg No. and Title
Last Review Date
10.01       Internal Auditing
February 8, 2018
10.02        Fraud, Waste and Abuse
November 10, 2016
10.02.01  Fraud, Waste and Abuse
November 14, 2016

11.  Centers, Degrees and Programs

Policy/Reg No. and Title
Last Review Date
11.01       Collaboration Among System Academic Institutions
November 15, 2018
11.02       Creation of Centers and Institutes
October 19, 2017
11.03       Shortened Courses
November 15, 2018
11.04       Admissions Standards
November 15, 2018
11.05       Recruitment and Admission of Transfer Students
November 15, 2018
11.06       Core Curriculum
November 15, 2018
11.07       Granting of Honorary Degrees
November 15, 2018
11.08       Awarding of Posthumous Degrees
November 15, 2018
11.09       Low-Producing Degree Programs
February 8, 2018
11.10       Academic Program Requests
November 15, 2018
11.99.01  Diplomas
February 19, 2018
11.99.02  Conduct Requirements for Admissions Applications and Transcripts
December 10, 2019

12.  Faculty

Policy/Reg No. and Title
Last Review Date
12.01       Academic Freedom, Responsibility and Tenure
April 11, 2019
12.01.01  Institutional Rules for Implementing Tenure
August 13, 2019
12.03       Faculty Academic Workload and Reporting Requirements
August 8, 2019
12.04       Academic Council/Faculty Senate
November 15, 2018
12.05       Training for English Proficiency
November 15, 2018
12.06       Post-Tenure Review of Faculty and Teaching Effectiveness
February 6, 2020
12.07       Fixed Term Academic Professional Track Faculty
November 12, 2020
12.99.01  Faculty Development Leave
April 29, 2020

13.  Students

Policy/Reg No. and Title
Last Review Date
13.02       Student Rights and Obligations
November 15, 2018
13.03       Texas Public Educational Grants
February 8, 2018
13.04       Student Travel
November 15, 2018

15. Research Programs

Policy/Reg No. and Title
Last Review Date
15.01       Research Agreements
February 8, 2018
15.01.01  Sponsored Agreements – Research and Other
September 1, 2020
15.01.02  Federal Procurement Integrity Act
September 30, 2020
15.01.03  Financial Conflicts of Interest in Sponsored Research
November 10, 2018
15.01.04  Time and Effort Reporting
September 10, 2020
15.01.05  Cost Sharing on Sponsored Agreements
May 27, 2020
15.02       Export Controls Program Management
February 6, 2020
15.04       Sponsored Research Services
August 23, 2017
15.05       System Research Security Office
February 6, 2020
15.05.01  Classified Information Management
February 10, 2020
15.05.02  Controlled Unclassified Information Management
February 10, 2020
15.05.03  Secure Computing Enclave Management
February 10, 2020
15.99.01  Use of Human Subjects in Research
August 13, 2018
15.99.03  Ethics in Research, Scholarship and Creative Work
March 12, 2018
15.99.05  Research Compliance
May 2, 2017
*15.99.06  Use of Biohazards in Research, Teaching and Testing
June 11, 2015
*15.99.07  Use of Vertebrate Animals
June 11, 2015

16. Compliance – General

Policy/Reg No. and Title
Last Review Date
16.01       System Ethics and Compliance Program
April 11, 2019
16.01.01  Ethics and Compliance Programs
April 16, 2019
16.01.02  Privacy
February 20, 2018

17. Intellectual Property

Policy/Reg No. and Title
Last Review Date
17.01       Intellectual Property Management and Commercialization
May 1, 2019
17.01.01  Ownership of Intellectual Property and Tangible Research Property
May 1, 2019
17.01.02  Evaluation and Protection of Intellectual Property
May 1, 2019
17.01.03  Commercial Development of Intellectual Property
May 1, 2019
17.01.04  Distribution of Royalties, License Fees and Sale Proceeds from Licensing
May 1, 2019
17.01.05  Charitable Gifts and Assignment of Ownership Rights
May 1, 2019
17.01.06  New Venture Formation and Related Investment
May 1, 2019
17.01.07  Administration, Oversight and Reporting of Intellectual Property
May 1, 2019

18.  Athletics

Policy/Reg No. and Title
Last Review Date
18.01       Intercollegiate Athletics
May 14, 2020

21.  General Finance

Policy/Reg No. and Title
Last Review Date
21.01       Financial Policies, Systems and Procedures
September 1, 2016
21.01.01  Financial Accounting and Reporting
August 21, 2019

*21.01.02  Receipt, Custody, and Deposit of Revenues

May 27, 2016
21.01.03  Disbursement of Funds
May 8, 2020
21.01.04  Extension of Credit, Delinquent Accounts, Collections and Write-offs
August 5, 2019
21.01.05  Service Departments or Centers
August 13, 2019

21.01.07  Fiduciary and Agency Funds

April 14, 2021

21.01.08  Vehicle Fleet Management
August 13, 2019
21.01.09  Fixed Asset Management
January 26, 2021

*21.01.10  Surplus or Salvage Property

June 15, 2016
21.01.11  Working Funds
February 24, 2021

*21.01.12  Purchase of Food and Refreshments

May 9, 2016
21.05       Gifts, Donations, Grants and Endowments
April 27, 2017
21.05.01  Gifts, Donations, Grants and Endowments
April 4, 2018
21.05.02  Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts
August 19, 2020
21.06       Clinical Healthcare Operations
April 11, 2019
21.99.04  Disposition of Abandoned and Unclaimed Personal Property
October 19, 2017
21.99.09  Access to System Property for Sales, Rentals and Soliciting Donations
November 29, 2018

22.  Asset Management

Policy/Reg No. and Title
Last Review Date
22.02       System Investment
August 20, 2020

23.  Debt Management

Policy/Reg No. and Title
Last Review Date
23.02       Debt Management
November 15, 2018
23.02.02  Debt Management Procedures
August 27, 2018

24.  Risk Management

Policy/Reg No. and Title
Last Review Date
24.01       Risk Management
August 8, 2019
24.01.01  Health and Safety
August 13, 2019
24.01.02  Risk Transfer
August 13, 2019
24.01.03  Environment
August 13, 2019
24.01.04  Fire and Life Safety
May 18, 2020
24.01.06  Programs for Minors
July 30, 2019
*24.01.07  Unmanned Aircraft Systems (UAS)
May 24, 2017
24.01.08  Minors in Labs
July 30, 2019

25.  Expenditure of Funds

Policy/Reg No. and Title
Last Review Date
25.01       Use and Operation of System Aircraft
November 10, 2016
25.06       Participation by Historically Underutilized Business
November 10, 2016
25.06.01  Historically Underutilized Business Program
August 8, 2016
25.07       Contract Administration
February 6, 2020
25.07.01  Contract Administration, Delegations and Reporting
October 6, 2016
25.07.03  Acquisition of Goods and/or Services
February 20, 2018
25.07.06  Interagency and Intrasystem Transactions
September 2, 2016

*25.99.01  Chartering of Commercial Aircraft

May 24, 2016
25.99.09  Communication Allowances
June 1, 2017

26.  Tuition and Fees

Policy/Reg No. and Title
Last Review Date
26.01       Tuition and Fees
November 15, 2018
26.01.01  Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers
May 29, 2019
26.99.01  Student Health Insurance
February 8, 2021

27.  Financial Planning and Budgeting

Policy/Reg No. and Title
Last Review Date

*27.02        Legislative Appropriation Requests

June 8, 2016
27.03        Annual Operating Budget Process
November 15, 2018
27.04        Budget Authorizations, Limitations and Delegations of Authority
November 10, 2016
27.04.01  Chancellor’s Delegation of Authority Related to Budget and Fiscal Changes
March 7, 2019

28. Auxiliary Enterprise, Privatization, etc.

Policy/Reg No. and Title
Last Review Date
28.02        Educational Business Activities
October 31, 2019
28.03        Vending Machines
November 15, 2018

29. Information Resources

Policy/Reg No. and Title
Last Review Date
29.01       Information Resources
April 26, 2018
29.01.01  Information Resources Governance
September 21, 2017
29.01.02  Use of Licensed Software
April 21, 2020
29.01.03  Information Security
February 5, 2018
29.01.04  Accessibility of Electronic and Information Resources
October 25, 2019

31.  Compensation and Benefits

Policy/Reg No. and Title
Last Review Date

*31.01       Compensation

June 9, 2016
31.01.01  Compensation Administration
November 15, 2016
31.01.02  Fair Labor Standards
December 15, 2020
*31.01.04  Longevity and Hazardous Duty Pay
March 11, 2016

*31.01.05  Extended Pay Plan

April 19, 2016
31.01.06  State Employee Organization Membership Fees
January 26, 2021
31.01.07  Direct Deposit of Payroll Payments
December 7, 2016
31.01.08  Merit Salary Increases
October 4, 2018

31.01.09  Overtime

March 11, 2021

31.01.10  Service Awards

April 14, 2021

31.02       Employee Insurance and Retirement Benefits
April 10, 2018
31.02.01  Administration of Employee Benefits Programs
November 30, 2017
31.02.02  Group Insurance Programs
November 22, 2019
31.02.03  System Employee Benefits Advisory Committee
October 19, 2017
31.02.07  Unemployment Compensation Program
January 6, 2017
31.02.08  Retirement Programs
September 4, 2018
31.02.13  Wellness Programs
November 2, 2020

*31.03        Leaves of Absence

June 9, 2016
31.03.01  Vacation
January 31, 2019
31.03.02  Sick Leave
August 15, 2016
31.03.03  Leave of Absence with Pay
March 12, 2019
31.03.04  Leave of Absence without Pay
August 13, 2018
31.03.05  Family and Medical Leave
November 15, 2016
*31.03.06  Military Leave and Service
March 8, 2016
31.04       Holidays
November 12, 2020
31.04.01  System Holidays
March 5, 2018
31.05        External Employment and Expert Witness
November 14, 2017
31.05.01  Faculty Consulting and/or External Professional Employment
April 29, 2020
31.05.02  External Employment
April 29, 2020
31.05.03  Witnesses in Judicial Actions or Legislative Proceedings
February 12, 2018
31.05.04  Outside Activities – Business Entities Having an Agreement with the System
August 29, 2018
31.05.05  Employee Service with a Non-Profit Entity
June 1, 2020
31.06       Sick Leave Pool
September 1, 2016
31.06.01  Sick Leave Pool Administration
August 19, 2016

*31.06.02  Sick Leave Donation

July 5, 2016
31.07       Retirement
April 11, 2019
31.07.01  Retirement and Employment After Retirement
October 24, 2018
31.08       Emeritus
February 9, 2017
31.08.01  Granting of Emeritus Status to Faculty and Staff
March 22, 2018
31.99.01  Employees Registering as Students
May 1, 2019

32.  Employee Relations

Policy/Reg No. and Title
Last Review Date

*32.01       Employee Complaint and Appeal Procedures

June 10, 2016
32.01.01  Complaint and Appeal Process for Faculty Members
February 20, 2020

32.01.02  Complaint and Appeal Process for Nonfaculty Employees

March 15, 2021

32.02       Discipline and Dismissal of Employees
February 6, 2020
32.02.02  Discipline and Dismissal of Nonfaculty Employees
February 10, 2020

33.  Employment, Standards of Conduct

Policy/Reg No. and Title
Last Review Date
33.04       Use of System Resources
September 19, 2016
33.04.01  Use of System Resources for External Employment
November 2, 2016
33.04.02  Use of Telecommunication Services
November 8, 2018

*33.05       Employee Training

June 9, 2016

*33.05.01  Use of Public Funds for Employee Training or Education

June 14, 2016
33.05.02  Required Employee Training

April 7, 2021

33.06       Hours of Work for Full-time Salaried Employees
September 1, 2016

*33.06.01  Flexible Work Arrangements

May 6, 2016

33.99.01  Employment Practices

May 3, 2021

*33.99.03  Performance Evaluations for Nonfaculty Employees

May 6, 2016

*33.99.04  Promotions, Transfers and Voluntary Moves

June 11, 2016
33.99.05  Part-Time Employment
December 10, 2020
33.99.06  Administration of Multiple Employment
December 10, 2020
33.99.07  Internal Faculty Consulting and Professional Services
February 16, 2017
*33.99.08  Student Employment
March 21, 2016
33.99.09  Employment of Foreign Nationals
February 19, 2018

*33.99.12  New Employee Processing

April 14, 2016
33.99.14  Criminal History Record Information-Employees and Applicants
March 29, 2017
33.99.15  Reduction in Force for Nonfaculty Employees
May 23, 2018

34.  Safety of Employees and Students 

Policy/Reg No. and Title
Last Review Date
34.02        Drug and Alcohol Abuse
April 7, 2017
34.02.01  Drug and Alcohol Abuse and Rehabilitation Programs
October 23, 2020
34.03        Alcoholic Beverages
October 19, 2017
34.04.03  HIV/AIDS in the Workplace and Learning Environment
November 2, 2016
34.05       Smoking
August 8, 2019
34.06       Appointment, Commissioning and Authority of Peace Officers
April 11, 2019
34.06.01  System University Police Department Collaboration
September 1, 2016
34.06.02  Weapons
August 1, 2016
34.07       Emergency Management
August 16, 2018
34.07.01  Emergency Management Plans
January 24, 2019
34.07.02  Business Continuity Plans
September 10, 2020

41.  Real Property

Policy/Reg No. and Title
Last Review Date
41.01       Real Property
February 6, 2020
41.01.01  Real Property
February 11, 2018

51.  Facilities Planning and Construction

Policy/Reg No. and Title
Last Review Date
51.01       Capital Planning
February 9, 2017
51.02       Selection of Architect/Engineer Design Team and Construction Contractor
October 31, 2019
51.03       Art Acquisitions for New and Renovated Facilities
February 26, 2018
51.04       Delegations of Authority on Construction Projects
April 27, 2017

51.04.01  Chancellor’s Delegation of Authority on Construction Projects

March 2, 2021

51.05       Furnishing and Equipping New and Renovated Buildings
February 9, 2017
51.06       Naming of Buildings and Other Entities
November 10, 2016
51.07       Preservation of Historic Properties
August 22, 2017

*51.08       Reversion of Unexpended Balances in Construction Projects

April 20, 2016

60.  Relationships with Financial Support Organizations

Policy/Reg No. and Title
Last Review Date

*60.01       Relationships with Affiliated Organizations

April 15, 2016

60.01.01  Association with Affiliated Organizations

April 14, 2021

60.02       Public Affairs
April 17, 2017
60.03       Approval of Fees for Affiliated Fund-Raising Organizations
October 31, 2019

61.  Information and Communications

Policy/Reg No. and Title
Last Review Date
61.01       Public Information Act Compliance
November 7, 2017
61.01.02  Public Information
September 10, 2019
61.99.01  Retention of State Records
January 29, 2019