Policy and Regulation Library

*Currently Under Review for Potential Revision

01.  Governance

Policy/Reg No. and Title
Last Review Date
01.01 System Policies and Regulations, and Member Rules and Procedures
November 15, 2018
01.01.01 Format for System Policies and Regulations, and Member Rules
August 29, 2018
01.03 Appointing Power and Terms and Conditions of Employment
February 8, 2018

02.  Organization of System

Policy/Reg No. and Title
Last Review Date
02.01 Board of Regents
February 6, 2020
02.02 Office of the Chancellor
November 15, 2018
02.02.01 Vice Chancellor fore Agriculture and Life Sciences and Vice Chancellor for Engineering
September 21, 2016
02.03 System Administration
February 5, 2016
02.04 System Members of The Texas A&M University System
December 6, 2019
02.05 Presidents of System Member Universities
April 27, 2016
02.06 Directors of System Member Agencies
April 27, 2016
02.08 System Expansion
August 16, 2018

03.  Statements of Mission and Objectives

Policy/Reg No. and Title
Last Review Date
03.01 System Mission, Vision, and Strategic Planning Process
April 27, 2017
03.02 Academic Mission Statements and Program Inventory
April 11, 2019

07.  Ethics

Policy/Reg No. and Title
Last Review Date
07.01 Ethics
November 12, 2015
07.02 Texas Higher Education Fair Lending Practices
November 15, 2018
07.03 Conflicts of Interest, Dual Office Holding and Political Activities
August 23, 2017
07.03.01 Political Campaign Events on Property Under the Control of The Texas A&M University System
November 6, 2015
07.04 Benefits, Gifts and Honoraria
February 8, 2018
07.05 Nepotism
April 19, 2018
07.05.01 Consensual Relationships
August 17, 2018

08. Civil Rights Protections and Compliance

Policy/Reg No. and Title
Last Review Date
08.01 Civil Rights Protections and Compliance
September 3, 2015
08.01.01 Civil Rights Compliance
January 2, 2020
08.01.02 Civil Rights Protections for Individuals with Disabilities
August 25, 2018

09. Litigation and Administration

Policy/Reg No. and Title
Last Review Date
09.01 Power to Bind the System
January 31, 2017
09.02 Use of System Names and Indicia
April 11, 2019
09.04 Litigation
March 7, 2017
09.04.01 Legal Counsel and Attorney General Opinion Requests
January 3, 2017
09.05 Financial Disclosure on Official System Websites
August 8, 2019

10.  Internal Audit

Policy/Reg No. and Title
Last Review Date
10.01 Internal Auditing
February 8, 2018
10.02 Fraud, Waste and Abuse
November 10, 2016
10.02.01 Fraud, Waste and Abuse
November 14, 2016

11.  Centers, Degrees and Programs

Policy/Reg No. and Title
Last Review Date
11.01 Collaboration Among System Academic Institutions
November 15, 2018
11.02 Creation of Centers and Institutes
October 19, 2017
11.03 Shortened Courses
November 15, 2018
11.04 Admissions Standards
November 15, 2018
11.05 Recruitment and Admission of Transfer Students
November 15, 2018
11.06 Core Curriculum
November 15, 2018
11.07 Granting of Honorary Degrees
November 15, 2018
11.08 Awarding of Posthumous Degrees
November 15, 2018
11.09 Low-Producing Degree Programs
February 8, 2018
11.10 Academic Program Requests
November 15, 2018
11.99.01 Diplomas
February 19, 2018
11.99.02 Conduct Requirements for Admissions Applications and Transcripts
December 10, 2019

12.  Faculty

Policy/Reg No. and Title
Last Review Date
12.01 Academic Freedom, Responsibility and Tenure
April 11, 2019
12.01.01 Institutional Rules for Implementing Tenure
August 13, 2019
12.03 Faculty Academic Workload and Reporting Requirements
August 8, 2019
12.04 Academic Council/Faculty Senate
November 15, 2018
12.05 Training for English Proficiency
November 15, 2018
12.06 Post-Tenure Review of Faculty and Teaching Effectiveness
February 6, 2020
12.07 Fixed Term Academic Professional Track Faculty
November 15, 2018
12.99.01 Faculty Development Leave
September 4, 2019

13.  Students

Policy/Reg No. and Title
Last Review Date
13.02 Student Rights and Obligations
November 15, 2018
13.03 – Texas Public Educational Grants
February 8, 2018
13.04 Student Travel
November 15, 2018

15. Research Programs

Policy/Reg No. and Title
Last Review Date
15.01 Research Agreements
February 8, 2018

*15.01.01 Sponsored Agreements – Research and Other

March 5, 2015
15.01.02 Federal Procurement Integrity Act
July 7, 2015
15.01.03 Financial Conflicts of Interest in Sponsored Research
November 10, 2018
15.01.04 Time and Effort Reporting
August 24, 2015
15.01.05 Cost Sharing on Sponsored Agreements
May 15, 2015
15.02 Export Controls Program Management
February 6, 2020
15.04 Sponsored Research Services
August 23, 2017
15.05 System Research Security Office
February 6, 2020
15.05.01 Classified Information Management
February 10, 2020
15.05.02 Controlled Unclassified Information Management
February 10, 2020
15.05.03 Secure Computing Enclave Management
February 10, 2020
15.99.01 Use of Human Subjects in Research
August 13, 2018
*15.99.03 Ethics in Research, Scholarship and Creative Work
March 12, 2018
15.99.05 Research Compliance
May 2, 2017
*15.99.06 Use of Biohazards in Research, Teaching and Testing
June 11, 2015
*15.99.07 Use of Vertebrate Animals
June 11, 2015

16. Compliance – General

Policy/Reg No. and Title
Last Review Date
16.01 System Ethics and Compliance Program
April 11, 2019
16.01.01 Ethics and Compliance Programs
April 16, 2019
16.01.02 Privacy
February 20, 2018

17. Intellectual Property

Policy/Reg No. and Title
Last Review Date
17.01 Intellectual Property Management and Commercialization
May 1, 2019
17.01.01 Ownership of Intellectual Property and Tangible Research Property
May 1, 2019
17.01.02 Evaluation and Protection of Intellectual Property
May 1, 2019
17.01.03 Commercial Development of Intellectual Property
May 1, 2019
17.01.04 Distribution of Royalties, License Fees and Sale Proceeds from Licensing
May 1, 2019
17.01.05Charitable Gifts and Assignment of Ownership Rights
May 1, 2019
17.01.06 New Venture Formation and Related Investment
May 1, 2019
17.01.07 Administration, Oversight and Reporting of Intellectual Property
May 1, 2019

18.  Athletics

Policy/Reg No. and Title
Last Review Date
*18.01 Athletic Council
January 2, 2017
*18.02 Principles for Intercollegiate Athletics Participation
September 30, 2011
*18.03  Post-Season Athletics Competition
September 30, 2011

21.  General Finance

Policy/Reg No. and Title
Last Review Date
21.01 Financial Policies, Systems and Procedures
September 1, 2016
21.01.01Financial Accounting and Reporting
August 21, 2019
21.01.02Receipt, Custody, and Deposit of Revenues
May 27, 2016

*21.01.03Disbursement of Funds

May 23, 2018
21.01.04Extension of Credit, Delinquint Accounts, Collections and Write-offs
August 5, 2019
21.01.05Service Departments or Centers
August 13, 2019
21.01.07Agency Funds
February 27, 2016
21.01.08Vehicle Fleet Management
August 13, 2019
21.01.09Fixed Asset Management
December 9, 2015
21.01.10Surplus or Salvage Property
June 15, 2016
21.01.11Working Funds
March 28, 2016
21.01.12Purchase of Food and Refreshments
May 9, 2016
21.05 Gifts, Donations, Grants and Endowments
April 27, 2017
21.05.01Gifts, Donations, Grants and Endowments
April 4, 2018
21.05.02Federal Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts
September 10, 2014
21.06 Clinical Healthcare Operations
April 11, 2019
21.99.04Disposition of Abandoned and Unclaimed Personal Property
October 19, 2017
21.99.09Access to System Property for Sales, Rentals and Soliciting Donations
November 29, 2018

22.  Asset Management

Policy/Reg No. and Title
Last Review Date
22.02 System Investment
April 11, 2019

23.  Debt Management

Policy/Reg No. and Title
Last Review Date
23.02 Debt Management
November 15, 2018
23.02.02Debt Management Procedures
August 27, 2018

24.  Risk Management

Policy/Reg No. and Title
Last Review Date
24.01 Risk Management
August 8, 2019
24.01.01Health and Safety
August 13, 2019
24.01.02Risk Transfer
August 13, 2019
24.01.03Environment
August 13, 2019
24.01.06Programs for Minors
June 30, 2019
*24.01.07Unmanned Aircraft Systems (UAS)
May 24, 2017
24.01.08Minors in Labs
July 30, 2019

25.  Expenditure of Funds

Policy/Reg No. and Title
Last Review Date
25.01 Use and Operation of System Aircraft
November 10, 2016
25.06 Participation by Historically Underutilized Business
November 10, 2016
25.06.01Historically Underutilized Business Program
August 8, 2016
25.07 Contract Administration
February 6, 2020
25.07.01Contract Administration, Delegations and Reporting
October 6, 2016
25.07.03Acquisition of Goods and/or Services
February 20, 2018
25.07.06Interagency and Intrasystem Transactions
September 2, 2016
25.99.01Chartering of Commercial Aircraft
May 24, 2016
25.99.09Communication Allowances
June 1, 2017

26.  Tuition and Fees

Policy/Reg No. and Title
Last Review Date
26.01 Tuition and Fees
November 15, 2018
26.01.01Chancellor’s Delegation of Authority Related to Tuition and Fee Exemptions and Waivers
May 29, 2019
26.99.01Student Health Insurance
January 22, 2016

27.  Financial Planning and Budgeting

Policy/Reg No. and Title
Last Review Date
27.02 Legislative Appropriation Requests
June 8, 2016
27.03 Annual Operating Budget Process
November 15, 2018
27.04 Budget Authorizations, Limitations and Delegations of Authority
November 10, 2016
27.04.01Chancellor’s Delegation of Authority Related to Budget and Fiscal Changes
March 7, 2019

28. Auxiliary Enterprise, Privatization, etc.

Policy/Reg No. and Title
Last Review Date
28.02 Educational Business Activities
October 31, 2019
28.03 Vending Machines
November 15, 2018

29. Information Resources

Policy/Reg No. and Title
Last Review Date
29.01 Information Resources
April 26, 2018
29.01.01Information Resources Governance
September 21, 2017

*29.01.02Use of Licensed Software

April 23, 2015
29.01.03Information Security
February 5, 2018
29.01.04Accessibility of Electronic and Information Resource
October 25, 2019

31.  Compensation and Benefits

Policy/Reg No. and Title
Last Review Date
31.01 Compensation
June 9, 2016
31.01.01Compensation Administration
November 15, 2016
31.01.02Fair Labor Standards
December 14, 2015
31.01.04Longevity and Hazardous Duty Pay
March 11, 2016
31.01.05Extended Pay Plan
April 19, 2016
31.01.06State Employee Organization Membership Fees
December 11, 2015
31.01.07Direct Deposit of Payroll Payments
December 7, 2016
31.01.08Merit Salary Increases
October 4, 2018
31.01.09Overtime
December 3, 2015
31.01.10Service Awards
March 16, 2016
31.02 Employee Insurance and Retirement Benefits
April 10, 2018
31.02.01Administration of Employee Benefits Programs
November 30, 2017
31.02.02Group Insurance Programs
November 22, 2019
31.02.03System Employee Benefits Advisory Committee
October 19, 2017
31.02.07Unemployment Compensation Program
January 6, 2017
31.02.08Retirement Programs
September 4, 2018
31.02.13Wellness Programs
September 22, 2015
31.03 Leaves of Absence
June 9, 2016
31.03.01Vacation
January 31, 2019
31.03.02Sick Leave
August 15, 2016
31.03.03Leave of Absence with Pay
March 12, 2019
31.03.04Leave of Absence without Pay
August 8, 2018
31.03.05Family and Medical Leave
November 15, 2016
31.03.06Military Leave and Service
March 8, 2016
31.04 Holidays
September 3, 2015
31.04.01System Holidays
March 5, 2018
31.05 External Employment and Expert Witness
November 14, 2017
*31.05.01Faculty Consulting and External Professional Employment
October 31, 2018
*31.05.02External Employment
August 25, 2017
31.05.03Witnesses in Judicial Actions or Legislative Proceedings
February 12, 2018
31.05.04Outside Activities – Business Entities Having an Agreement with the System
August 29, 2018
31.06 Sick Leave Pool
September 1, 2016
31.06.01Sick Leave Pool Administration
August 19, 2016
31.06.02Sick Leave Donation
July 5, 2016
31.07 Retirement
April 11, 2019
31.07.01Retirement and Employment After Retirement
October 24, 2018
31.08 Emeritus
February 9, 2017
31.08.01Granting of Emeritus Status to Faculty and Staff
March 22, 2018
31.99.01Employees Registering as Students
May 1, 2019

32.  Employee Relations

Policy/Reg No. and Title
Last Review Date
32.01 Employee Complaint and Appeal Procedures
June 10, 2016
32.01.01 Employee Complaint and Appeal Procedures for Faculty Members
February 20, 2020
32.01.02Complaint and Appeal Process for Nonfaculty Employees
January 15, 2016
32.02 Discipline and Dismissal of Employees
February 6, 2020
32.02.02Discipline and Dismissal of Nonfaculty Employees
February 10, 2020

33.  Employment, Standards of Conduct

Policy/Reg No. and Title
Last Review Date
33.04 Use of System Resources
September 19, 2016
33.04.01Use of System Resources for External Employment
November 2, 2016
33.04.02Use of Telecommunication Services
November 8, 2018
33.05 Employee Training
June 9, 2016
33.05.01Use of Public Funds for Employee Training or Education
June 14, 2016
*33.05.02Required Employee Training
November 5, 2015
33.06 Hours of Work for Full-time Salaried Employees
September 1, 2016

33.06.01Flexible Work Arrangements

May 6, 2016
33.99.01Employment Practices
May 23, 2016
33.99.03Performance Evaluations for Nonfaculty Employees
May 6, 2016
33.99.04Promotions, Transfers and Voluntary Moves
June 11, 2016
33.99.05Part-Time Employment
December 3, 2015
33.99.06 Administration of Multiple Employment
December 3, 2015
33.99.07Internal Faculty Consulting and Professional Services
February 16, 2017
33.99.08Student Employment
March 21, 2016
33.99.09Employment of Foreign Nationals
February 19, 2018
33.99.12New Employee Processing
April 14, 2016
33.99.14Criminal History Record Information-Employees and Applicants
March 29, 2017
33.99.15Reduction in Force for Nonfaculty Employees
May 23, 2018

34.  Safety of Employees and Students 

Policy/Reg No. and Title
Last Review Date
34.02 Drug and Alcohol Abuse
April 7, 2017
34.02.01Drug and Alcohol Abuse and Rehabilitation Programs
November 16, 2018
34.03 Alcoholic Beverages
October 19, 2017
34.04.03HIV/AIDS in the Workplace and Learning Environment
November 2, 2016
34.05 Smoking
August 8, 2019
34.06 Appointment, Commissioning and Authority of Peace Officers
April 11, 2019
34.06.01 – System University Police Department Collaboration
September 1, 2016
34.06.02Weapons
August 1, 2016
34.07 Emergency Management
August 16, 2018
34.07.01Emergency Management Plans
January 24, 2019

41.  Real Property

Policy/Reg No. and Title
Last Review Date
41.01 Real Property
February 6, 2020
41.01.01Real Property
February 11, 2018

51.  Facilities Planning and Construction

Policy/Reg No. and Title
Last Review Date
51.01 Capital Planning
February 9, 2017
51.02 Selection of Architect/Engineer Design Team and Construction Contractor
October 31, 2019
51.03 Art Acquisitions for New and Renovated Facilities
February 28, 2018
51.04 Delegations of Authority on Construction Projects
April 27, 2017
51.04.01Chancellor’s Delegation of Authority on Construction Projects
August 7, 2015
51.05 Furnishing and Equipping New and Renovated Buildings
February 9, 2017
51.06 Naming of Buildings and Other Entities
November 10, 2016
51.07 Preservation of Historic Properties
August 22, 2017
51.08 Reversion of Unexpended Balances in Construction Projects
April 20, 2016

60.  Relationships with Financial Support Organizations

Policy/Reg No. and Title
Last Review Date
60.01 Relationships with Affiliated Organizations
April 15, 2016
60.01.01Association with Affiliated Organizations
November 22, 2019
60.02 Public Affairs
April 17, 2017
60.03 Approval of Fees for Affiliated Fund-Raising Organizations
October 31, 2019

61.  Information and Communications

Policy/Reg No. and Title
Last Review Date
61.01 Public Information Act Compliance
November 7, 2017
61.01.02Public Information
September 10, 2019
61.99.01Retention of State Records
January 29, 2019