System Offices – HR Forms/Documents

• Seeking Employment
• During Employment
• Leaving Employment
• Insurance Forms (Links to Benefits Administration)
• Retirement Forms (Links to Benefits Administration)
• Unpaid Intern/Volunteer

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Seeking Employment

Forms for applicants

• Background Check Authorization – System Offices Must be completed by the finalist for a position before a formal offer of employment is extended. (HR 32 8/21)
• Verification of Degree(s) and/or Licensure Must be completed by the finalist for a position before a formal offer of employment is extended. (HR 41 11/17)
• Minor’s Employment Release  Must be completed for employees younger than age 18 and must be retained for duration of employment. (HR 200 12/20)
• Statement of Selective Service Registration Status Must be completed by male finalists for positions before a formal offer of employment is extended. (HR 203 10/01)

Forms for managers

• Request for Personnel Action – System Offices To be completed by the department head if creating a new position, filling a vacant position, reclassifying an existing position or processing a merit, equity, promotion or other increase. (HR 29 1/2021)
• Position Description – System Offices To be completed by supervisors and/or HR Contacts to record the duties, responsibilities, and qualifications of all staff positions. Created when a new budgeted position is established and updated for various situations.  (HR 182 1/20)

 During Employment

• Alternate Work Location Request Form This form is used to request approval to work remotely by establishing an alternate work location (AWL) arrangement.  It is initiated by the employee or established by the employer, routed through appropriate chain of authority and submitted to System Offices Human Resources and retained in the employee’s personnel folder (HR 33.06.01 10/21).
• Complaint Form – System Offices To be completed by employee and forwarded to the Executive Director, Employee Services, within seven business days of the action that caused the complaint. (HR 40 7/07)
• External Employment Application and Approval – System Offices  To be completed by employees who are employed by another A&M System member or by an entity outside of the A&M System. (HR 202A 10/21)
• Family and Medical Leave Act (FMLA)
• Family Leave Pool Donation – Donor Form (HR 2063-D 11/21)
• Family Leave Pool Withdrawal Request Form (HR 2063-R 11/21)
• Flexible Work Schedule Request – System Offices To be completed by employee to request a flexible work schedule. (HR 28 12/20)
• Sick Leave Pool Form To be completed by employee and employee’s department head for an employee to donate unused sick leave hours to the Sick Leave Pool or to request hours from the pool for his/her own or a family member’s illness or injury. (HR 27 11/19)
• Sick Leave Pool/Direct Donation Medical Certification Form for Employee’s Serious Health Condition To be completed by employee’s health care provider for an employee to request hours from the Sick Leave Pool for his/her own serious health condition. (HR 36E 8/17)
• Sick Leave Pool/Direct Donation Medical Certification Form for Employee’s Family Member’s Serious Health Condition To be completed by employee and employee’s family member’s health care provider for an employee to request hours from the Sick Leave Pool for a family member’s serious health condition. (HR 36F 7/09)
• Sick Leave Direct Donation – Donor Form To be used by employees to donate unused sick leave hours to another employee. (HR 1771-D 1/16)
• Sick Leave Direct Donation – Recipient Form To be used by employees to accept a direct donation of unused sick leave hours from another employee. (HR 1771-R 1/16)
• Sick Leave Donation Tax Withholding Form To be used by administrators to submit information about a non-salary compensation item that an employee has received as a part of the sick leave donation process. (HR 1771-T 1/16)

 Leaving Employment

• Out-Processing Checklist – System Offices To be completed by a terminating/retiring employee’s departmental processor on or before the employee’s last day of employment to ensure that all of the required out-processing steps are completed. (HR 34 9/20)
• Student Out-Processing Checklist – System Offices To be completed by a terminating student employee’s departmental processor on or before the student employee’s last day of employment to ensure that all of the required out-processing steps are completed. (HR 34-student 3/20)

Unpaid Intern & Volunteer

• Intern/Volunteer Waiver To be completed by unpaid student interns volunteering for work. (HR 205 10/01)
• Volunteer Waiver To be completed by individuals other than student interns who donate hours of service for civic, charitable or humanitarian reasons. Must be completed before the individual donates any time and services. (HR 206 11/08)