System Records Retention Information & Resources

Any record subject to federal audit must be retained until the expiration of the audit period or the period specified in this schedule, whichever is later. This schedule has identified some of these records. It is the responsibility of each A&M System Member Records Officer to identify any additional records that are subject to federal audit and ensure they are retained accordingly.

A state record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of the retention period for a record in this schedule, the record must be retained until the completion of the action and the resolution of all issues that arise from it, or until the expiration of the retention period, whichever is later. Section 441.187(b), Government Code

Listed below is the System Records Retention Schedule. Please refer to the retention codes when reading this document. For more information, please contact your Member Records Officer.

Approval Coverpage

Certification and Approval from the State of Texas

Recertification of System Records Retention Schedule

System Records Retention Schedule