Fraud prevention

The Texas A&M University System is committed to maintaining an ethical and transparent environment across all member institutions. Fraud of any kind committed by employees or System members is prohibited. This page outlines responsibilities for fraud risk management, reporting obligations, and the A&M System’s coordinated review process, based on System Policy 10.02.

Responsibilities of System Members

Management at all levels is responsible for:

Establishing a tone of zero tolerance for fraud
Upholding integrity and high ethical standards
Demonstrating compliance with all applicable laws, policies, regulations, and rules
Identifying risks inherent within their areas and maintaining appropriate internal controls to protect A&M System resources

Responsibilities of All Employees

All employees must:

Use System resources appropriately and conduct themselves ethically
Comply with all applicable laws, regulations, and System rules
Promptly report suspected fraud when observed or brought to their attention

Responsibilities of the Chief Auditor

The System’s Chief Auditor is responsible for:

Reviewing, documenting, and reporting allegations of suspected fraud
Maintaining confidentiality to the extent permitted by law

Fraud Review Process

The Chancellor ensures the System uses all required resources to conduct coordinated and comprehensive reviews of alleged fraud. These reviews may include:

The Chancellor
The member institution’s Chief Executive Officer
System Internal Audit
System Office of General Counsel
System Ethics & Compliance Office
Law enforcement officials

Retaliation against any employee who reports suspected fraud or participates in the review process is strictly prohibited.

Actions

The System pursues appropriate disciplinary action and seeks recovery of losses from employees found to have engaged in fraudulent activity.

How to Report Suspected Fraud

Every A&M System employee is responsible for reporting suspected fraud affecting the System or any of its members.

Reports may be made anonymously through the System’s Risk, Fraud & Misconduct Hotline, operated by a confidential third-party reporting service, or by calling 1‑888‑501‑3850.

Suspected fraud may also be reported to the Texas State Auditor’s Office Fraud, Waste, and Abuse Hotline or by calling 1‑800‑892‑8348.