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Operational Manual for

System Regulation 08.01.03

The material included in this manual is provided for the purpose of compliance with System Regulation 08.01.03 (Civil Rights Complaint Resolution Process)  within The Texas A&M University System. Per the regulation, members must comply with all processes as described in this manual. Resources provided in this manual are either designated as “Required” or as “Guidance.” Required indicates that the resource must be used as it is provided, without edit, save for the replacement of member identifiers (logo and contact information). Guidance indicates that the resource is provided as a sample and demonstrative of best practice, but may be altered by the member as determined appropriate by civil rights personnel.

System Regulation 08.01.03

Regulation last updated on (date). Operational Manual last updated on (date).

Regulation Summary

     

Regulation Summary (Operational Instructions)

     

Definitions

  

Definitions (Operational Instructions)

       

Section One: Investigations

      

Section One: Investigations (Operational Instructions)

     

Section Two: Civil Rights Review

     

Section Two: Civil Rights Review (Operational Instructions)

    

Section Three: Rights and Responsibilities in the Adjudication Process

   

Section Three: Rights and Responsibilities in the Adjudication Process (Operational Instructions)

    

Section Four: Adjudication of Discrimination and/or Complaint Resolution Process Complaints

   

Section Four: Adjudication of Discrimination and/or Complaint Resolution Process Complaints (Operational Instructions)

    

Section Five: Appeals of Discrimination Complaint Decisions

    

Section Five: Appeals of Discrimination Complaint Decisions (Operational Instructions)

    

Section Six: Adjudication of Harassment and/or Assault Complaints

     

Section Six: Adjudication of Harassment and/or Assault Complaints (Operational Instructions)

     

Section Seven: Appeals of Harassment and/or Assault Complaint Decisions

     

Section Seven: Appeals of Harassment and/or Assault Complaint Decisions (Operational Instructions)

     

Section Eight: Investigation of Harassment and/or Assault Complaints Occurring Before August 1, 2024 (with resources)

    

Section Nine: Adjudication of Harassment and/or Assault Complaints Occurring Before August 1, 2024 (with resources)

     

Section Ten: Appeals of Harassment and/or Assault Complaints Occurring Before August 1, 2024 (with resources)

     

OPERATIONAL RESOURCES FOR 08.01.03 - PROCESS MAPS AND EDUCATIONAL MATERIALS

    

OPERATIONAL RESOURCES FOR 08.01.03 - INVESTIGATIONS

Notice of Allegations
Notice of Formal Process (08.01.03, Section 4, Discrimination Cases/Process Cases)
Notice of Formal Process (08.01.03, Section 6, Harassment/Assault Cases)
Rights and Responsibilities of Parties and Witnesses in the Investigations Process
Intake Process Checklist
Job Description: Member-Appointed Advisors
Party Agreement for Member-Appointed Advisors
Release of Information to Advisors
The Role of the Third-Party Advisor
Party Agreement for Third-Party Advisors
Interview Notes Form
Interview Summary Form

OPERATIONAL RESOURCES FOR 08.01.03 - CIVIL RIGHTS REVIEW

    

OPERATIONAL RESOURCES FOR 08.01.01 - RIGHTS AND RESPONSIBILITIES

    

OPERATIONAL RESOURCES FOR 08.01.03 - DISCRIMINATION COMPLAINTS

    

OPERATIONAL RESOURCES FOR 08.01.03 - HARASSMENT/ASSAULT COMPLAINTS

    

OPERATIONAL RESOURCES FOR 08.01.03 - APPEALS