FAMIS News - June 2011 »

New FAMIS Email Addresses

The A&M System Offices are changing email extensions to @tamus.edu.  The conversion began on June 1, 2011 and will end May 31, 2012.  This change only affects email addresses for System Office employees.

Please note the change of email addresses for FAMIS and FAMIS Production Services:

famishelp@tamus.edu
famisprod@tamus.edu

In addition, please change any email lists for FAMIS employees from @tamu to @tamus.edu, as well as any documentation that might reference these email addresses.

An online FAQ web page provides additional information about this change: http://www.tamus.edu/offices/bcs/email/

Two New Screens (208 and 211) Added to FAMIS

Screen 208 (Vendor Add/Modify) is used to record SciQuest information for a vendor that is to be pulled and sent to SciQuest through a batch program run by FAMIS Services.  Data should not be entered on this screen unless the agency is using the SciQuest application AggieBuy.  No information entered on this screen will be passed to SciQuest unless the agency is using AggieBuy.

If a vendor's distribution method is marked "CXML" in FAMIS, the information (except distribution information) will be passed to SciQuest.  The additional mail codes can have whatever is needed for the distribution.

Screen 211 (Vendor XREF) provides the ability to link a vendor on one campus to a SciQuest vendor on another campus.  The only functions for this screen are add (A) and delete (D).

When a voucher is created from an invoice processed from SciQuest, the Vendor XREF file will be searched to see if the SciQuest vendor from the voucher campus code has been related to a vendor on the campus code where the voucher is being created.  If the vendor from the SciQuest invoice is found, the vendor for the campus being processes will be substituted for the original vendor.

Additions to this screen are logged and appear on Screen 201.

New Field on Screens 103 and 203

The "External VID" field has been added to Screens 103 and 203 for the Concur Travel application.  It will allow FAMIS to reimburse nonemployees and eliminate the need to assign them UIN numbers.  FAMIS will assign this ID to all active vendors.  Search for the External Vendor ID is available using the PF2 key on the Vendor field, then using the PF6 key within the pop-up window.

NOTE:  Current non-active vendors will not have an External Vendor ID, but when they become active on Screens 143 and 132, a number will be assigned to them.  Once the number is assigned, it remains with the vendor permanently.

Kudos From Our Users

  • "I appreciate your time.  The reports (FDAR664 and FDAR665) have been wonderful.  They have shown us exactly what we needed."
  • "I love CANOPY.  The ease of its use, the user interface, and the availability of all manner of fiscal-related data.  Thank you."
  • "The addition of the new Screen 211 is awesome news.  Thanks."
  • "Thanks for making it so quick and easy to set up our ACH auto emails.  Great work!"
  • "The download you created for the FBMR256 is GREAAAAAT!  You have made one of my year-end tasks so much easier.  Thank you so much."

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User Manuals

The following updated manuals and guides are now available for viewing and printing:

ManualVersion
(Still updating  to new format)  

To view the most current version of a user manual, click on the "FAMIS Manuals" link on the navigation menu and login using your FAMIS UserID. Our user manuals are available in Adobe Acrobat PDF format and text version.

Need Help?

Using the FAMISHELP contact form can save time and long distance charges. It also allows the person on HOTLINE to research your question/problem and provide you with a more specific answer.

Please do not send E-Mail directly to our staff members. If a staff member is out of the office you may not get an answer to your E-Mail until they return. Contacting FAMISHELP will ensure that your message is read and that you will get a response.

FAMIS SERVICES
Help Line: (979) 458-6464
FAX: (979) 458-6455
E-Mail FAMISHELP

FAMIS PRODUCTION
Phone: (979) 458-6470
FAX: (979) 458-6455
E-Mail FAMIS Production

Other Contacts

Passwords:
Security Administrator
Using FAMIS Screens:
User Representative

Training:
User Representative
FAMIS Reports:
FAMIS Production Services
FAMIS Assistance:
FAMIS Help Line
(979) 458-6464
Connecting to FAMIS:
Your Network Administrator
Entire Connection:
Purchase - contact SELL
Technical Help:
After 5pm and on weekends call
TAMU's HelpDesk Central
(979) 845-8300 if you experience problems with FAMIS system or database.

NOTE:  TAMU CIS performs maintenance on Sunday mornings -- FAMIS may be unavailable until Noon.

Past Issues

2011
03/2011

2010
03/2010
06/2010
09/2010