Email Signatures

When promoting the brand, consistency is important, whether in print or electronic communications. For emails, the background should remain white, with no colored backgrounds or graphics/photos added. Additionally, other than your email signature, there should be no other copy on your outgoing emails (e.g., quotes, additional graphics/photos, taglines, personal information, etc.).

When using an email signature, use one of the following options. The primary option contains your full information. The secondary option contains your contact information and physical address, and the third option can be used for departmental email or for mobile devices.

Note: DO NOT use any images in email signatures. You are not required to include your cell phone or fax numbers. These examples are to show placement only.

PRIMARY

Full Name | Title —————— 11 pt Arial Bold, black (Note: use 1 space before and after divider)
Office Name ———————— 11 pt Arial, black
Email Address

Mail Stop | College Station, TX 77840-7896
Tel. 123.456.7890 | Cell 123.456.7890 | Fax 123.456.7890 | www.tamus.edu

The Texas A&M University System —————12 pt Times New Roman, small caps (DO NOT use images in email signatures). Maroon (RGB for maroon is 80, 0, 0)

 

SECONDARY (with physical address)

Full Name | Title —————— 11 pt Arial Bold, black (Note: use 1 space before and after divider)
Office Name ———————— 11 pt Arial, black

Email Address

Mail Stop | College Station, TX 77840-7896
Tel. 123.456.7890 | Cell 123.456.7890 | Fax 123.456.7890 | www.tamus.edu

Moore/Connally Building
301 Tarrow
College Station, TX 77840-7896

The Texas A&M University System  —————12 pt Times New Roman, small caps (DO NOT use images in email signatures).  Maroon (RGB for maroon is 80, 0, 0)


Note: Exceptions for people who use text only emails need to follow one of the following formats above and make sure that they use text only.

 

MOBILE DEVICES

If you are unable to change the default font or bolding on your device, please follow the format below using the available font.

Full Name | Title —————— 11 pt Arial Bold, black  (Note: use 1 space before and after divider)
Office Name ———————— 11 pt Arial, black
Email Address

THE TEXAS A&M UNIVERSITY SYSTEM —————11 pt Arial, black

 

HOW TO CHANGE YOUR EMAIL SIGNATURE

Open up a new email message

Click Signature at the top and then click Signatures on the pop down (If you already have a named signature still click Signatures below that named signature)


Click New (If you are changing an existing signature, click the named signature in the “Select signature to edit” box)

Name the New Signature and click OK (If editing existing signature skip this step)

The new signature shows up in the “Select signature to edit” box

Click in the “Edit signature” box and type in your signature with the format listed above

Click Save above the “Edit signature” box and then click OK at the bottom

Your E-mail Signature is now saved