{"id":11866,"date":"2014-05-28T13:13:35","date_gmt":"2014-05-28T13:13:35","guid":{"rendered":"http:\/\/www2.tamus.org\/system\/system-offices\/records-management\/"},"modified":"2025-10-06T09:44:09","modified_gmt":"2025-10-06T14:44:09","slug":"records-management","status":"publish","type":"page","link":"https:\/\/www.tamus.edu\/legal\/records-management\/","title":{"rendered":"Records Management"},"content":{"rendered":"\n<h1 style=\"position:absolute;width:1px;height:1px;padding:0;margin:-1px;overflow:hidden;clip:rect(0,0,0,0);border:0;white-space:nowrap;\">\n  Records Management\n<\/h1>\n\n\n<div id=\"highlights\" class=\"wide\">\n<p style=\"text-align: justify;\">The Texas A&amp;M University System is committed to maintain an active and continuing state records management program in compliance with federal and state law. The A&amp;M System records management program is coordinated by the System Records Management Officer, working with the designated Records Officers for each A&amp;M System Member. Records management is the application of management techniques to the creation, use, maintenance, retention, ensuring access to public information, and reducing costs for state records. The term includes:<\/p>\n<div>\n<ul>\n<li>the development of records retention schedules;<\/li>\n<li>management of filing and information retrieval systems in any media;<\/li>\n<li>adequate protection of state records that are vital, archival, or confidential according to accepted archival and records management practices;<\/li>\n<li>economical and space-effective storage of inactive records;<\/li>\n<li>control over the creation and distribution of forms, reports, and correspondence; and<\/li>\n<li>maintenance of public information in a manner to facilitate access by the public.<\/li>\n<\/ul>\n<\/div>\n<p><strong>Contact Information<br \/><\/strong><strong>System Records Management Officer<br \/>The Texas A&amp;M University System<br \/><\/strong>Claudene Marshall<br \/>Managing Counsel, Governance<br \/>Office of General Counsel<br \/>The Texas A&amp;M University System<br \/>Moore \/\u00a0Connally Bldg., 6th Floor<br \/>301 Tarrow<br \/>College Station, TX\u00a0 77840-7896<br \/>Phone: (979) 458-6130<br \/>Fax: (979) 458-6150<br \/>Email:\u00a0<a href=\"mailto:cmarshall@tamus.edu\">cmarshall@tamus.edu<\/a><\/p>\n<p>Records Management at The Texas A&amp;M University System is governed by <a title=\"Retention of State Records\" href=\"https:\/\/policies.tamus.edu\/61-99-01.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">System Regulation 61.99.01.<\/a><\/p>\n<\/div>\n<div>\n<p><a title=\"Records Officers for The Texas A&amp;M University System\" href=\"https:\/\/www.tamus.edu\/legal\/records-management\/records-officers-for-the-texas-am-university-system\/\">Member Records Officers<br \/><\/a><a title=\"Texas State Library and Archives Commission Resources\" href=\"https:\/\/www.tsl.texas.gov\/slrm\">Texas State Library and Archives Commission Resources<\/a><br \/><a title=\"Records Destruction Form\" href=\"\/assets\/files\/records\/pdf\/RecordsDestructionForm.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Records Destruction Form<\/a><br \/><a title=\"Annual Retention State Records Certification Form\" href=\"https:\/\/policies.tamus.edu\/Annual-Retention-State-Records-Certification.doc\">Annual Retention State Records Certification Form<\/a><br \/><a title=\"Recertification of System Records Retention Schedule\" href=\"https:\/\/www.tamus.edu\/legal\/records-management\/recertification-of-system-records-retention-schedule\/\">System Retention Schedule Information &amp; Resources<\/a><strong><br \/><\/strong><a title=\"System Records Retention Schedule\" href=\"\/assets\/files\/legal\/pdf\/System-Records-Retention-Schedule.PDF\" target=\"_blank\" rel=\"noopener noreferrer\">System Records Retention Schedule<\/a><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Records Management The Texas A&amp;M University System is committed to maintain an active and continuing state records management program in compliance with federal and state law. The A&amp;M System records management program is coordinated by the System Records Management Officer, working with the designated Records Officers for each A&amp;M System Member. Records management is the&#8230;<\/p>\n","protected":false},"author":7,"featured_media":0,"parent":0,"menu_order":23,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kadence_starter_templates_imported_post":false,"_kad_post_transparent":"default","_kad_post_title":"default","_kad_post_layout":"default","_kad_post_sidebar_id":"","_kad_post_content_style":"default","_kad_post_vertical_padding":"default","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"class_list":["post-11866","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"tamus","author_link":"https:\/\/www.tamus.edu\/legal\/author\/webmaster\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/www.tamus.edu\/legal\/wp-json\/wp\/v2\/pages\/11866","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tamus.edu\/legal\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.tamus.edu\/legal\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.tamus.edu\/legal\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tamus.edu\/legal\/wp-json\/wp\/v2\/comments?post=11866"}],"version-history":[{"count":0,"href":"https:\/\/www.tamus.edu\/legal\/wp-json\/wp\/v2\/pages\/11866\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.tamus.edu\/legal\/wp-json\/wp\/v2\/media?parent=11866"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}