{"id":38160,"date":"2024-01-17T20:05:55","date_gmt":"2024-01-17T20:05:55","guid":{"rendered":"https:\/\/www.tamus.edu\/hr\/?page_id=38160"},"modified":"2026-08-18T18:13:18","modified_gmt":"2026-08-18T18:13:18","slug":"forms-documents","status":"publish","type":"page","link":"https:\/\/www.tamus.edu\/hr\/forms-documents\/","title":{"rendered":"Forms &amp; Documents"},"content":{"rendered":"<style>.wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81, .wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81[data-kb-block=\"kb-adv-heading38160_cdba67-81\"]{font-style:normal;}.wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81 mark.kt-highlight, .wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81[data-kb-block=\"kb-adv-heading38160_cdba67-81\"] mark.kt-highlight{font-style:normal;color:#f76a0c;-webkit-box-decoration-break:clone;box-decoration-break:clone;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81 img.kb-inline-image, .wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81[data-kb-block=\"kb-adv-heading38160_cdba67-81\"] img.kb-inline-image{width:150px;vertical-align:baseline;}@media all and (max-width: 1024px){.wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81, .wp-block-kadence-advancedheading.kt-adv-heading38160_cdba67-81[data-kb-block=\"kb-adv-heading38160_cdba67-81\"]{text-align:center!important;}}<\/style>\n<h1 class=\"kt-adv-heading38160_cdba67-81 wp-block-kadence-advancedheading has-theme-palette-4-color has-text-color\" data-kb-block=\"kb-adv-heading38160_cdba67-81\">Forms &amp; Documents<\/h1>\n\n\n<style>.wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c, .wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c[data-kb-block=\"kb-adv-heading38160_90e955-8c\"]{font-style:normal;}.wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c mark.kt-highlight, .wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c[data-kb-block=\"kb-adv-heading38160_90e955-8c\"] mark.kt-highlight{font-style:normal;color:#f76a0c;-webkit-box-decoration-break:clone;box-decoration-break:clone;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c img.kb-inline-image, .wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c[data-kb-block=\"kb-adv-heading38160_90e955-8c\"] img.kb-inline-image{width:150px;vertical-align:baseline;}@media all and (max-width: 1024px){.wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c, .wp-block-kadence-advancedheading.kt-adv-heading38160_90e955-8c[data-kb-block=\"kb-adv-heading38160_90e955-8c\"]{text-align:center!important;}}<\/style>\n<p class=\"kt-adv-heading38160_90e955-8c wp-block-kadence-advancedheading has-theme-palette-4-color has-text-color\" data-kb-block=\"kb-adv-heading38160_90e955-8c\">Forms and documents are essential tools for various purposes, including data collection, communication, and record-keeping.<br><br><strong><a href=\"#seeking\">Seeking Employment<\/a><br><br><a href=\"#during\">During Employment<\/a><br><br><a href=\"#leaving\">Leaving Employment<\/a><br><br><a href=\"https:\/\/www.tamus.edu\/benefits\/booklets-brochures\/insurance-forms\/\">Insurance Forms (Links to Benefits Administration)<\/a><br><br><a href=\"https:\/\/www.tamus.edu\/benefits\/retirement-programs\/\">Retirement Forms (Links to Benefits Administration)<\/a><br><br><a href=\"#volunteer\">Unpaid Intern\/Volunteer<\/a><br><\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-wide\" \/>\n\n\n\n<h2 id=\"seeking\" class=\"wp-block-heading\"><a id=\"seeking\" name=\"seeking\"><\/a> <strong>Seeking Employment<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Forms for applicants<\/strong><\/p>\n\n\n<style>.wp-block-kadence-advancedheading.kt-adv-heading38160_b970c7-bf, .wp-block-kadence-advancedheading.kt-adv-heading38160_b970c7-bf[data-kb-block=\"kb-adv-heading38160_b970c7-bf\"]{font-style:normal;}.wp-block-kadence-advancedheading.kt-adv-heading38160_b970c7-bf mark.kt-highlight, .wp-block-kadence-advancedheading.kt-adv-heading38160_b970c7-bf[data-kb-block=\"kb-adv-heading38160_b970c7-bf\"] mark.kt-highlight{font-style:normal;color:#f76a0c;-webkit-box-decoration-break:clone;box-decoration-break:clone;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.wp-block-kadence-advancedheading.kt-adv-heading38160_b970c7-bf img.kb-inline-image, .wp-block-kadence-advancedheading.kt-adv-heading38160_b970c7-bf[data-kb-block=\"kb-adv-heading38160_b970c7-bf\"] img.kb-inline-image{width:150px;vertical-align:baseline;}<\/style>\n<p class=\"kt-adv-heading38160_b970c7-bf wp-block-kadence-advancedheading\" data-kb-block=\"kb-adv-heading38160_b970c7-bf\"><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/32.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Background Check Authorization \u2013 System Offices<\/a>&nbsp;Must be completed by the finalist for a position before a formal offer of employment is extended. (HR 32 10\/25)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/41.pdf\">Verification of Degree(s) and\/or Licensure<\/a>&nbsp;Must be completed by the finalist for a position before a formal offer of employment is extended. (HR 41 11\/17)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/200.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Minor\u2019s Employment Release<\/a>&nbsp;&nbsp;Must be completed for employees younger than age 18 and must be retained for duration of employment. (HR 200 12\/20)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/203.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Statement of Selective Service Registration Status<\/a>&nbsp;Must be completed by male finalists for positions before a formal offer of employment is extended. (HR 203 10\/01)<br><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Forms for managers<\/strong><\/p>\n\n\n<style>.wp-block-kadence-advancedheading.kt-adv-heading38160_4eda30-c4, .wp-block-kadence-advancedheading.kt-adv-heading38160_4eda30-c4[data-kb-block=\"kb-adv-heading38160_4eda30-c4\"]{font-style:normal;}.wp-block-kadence-advancedheading.kt-adv-heading38160_4eda30-c4 mark.kt-highlight, .wp-block-kadence-advancedheading.kt-adv-heading38160_4eda30-c4[data-kb-block=\"kb-adv-heading38160_4eda30-c4\"] mark.kt-highlight{font-style:normal;color:#f76a0c;-webkit-box-decoration-break:clone;box-decoration-break:clone;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.wp-block-kadence-advancedheading.kt-adv-heading38160_4eda30-c4 img.kb-inline-image, .wp-block-kadence-advancedheading.kt-adv-heading38160_4eda30-c4[data-kb-block=\"kb-adv-heading38160_4eda30-c4\"] img.kb-inline-image{width:150px;vertical-align:baseline;}<\/style>\n<p class=\"kt-adv-heading38160_4eda30-c4 wp-block-kadence-advancedheading\" data-kb-block=\"kb-adv-heading38160_4eda30-c4\"><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/29.docx\">Request for Personnel Action &#8211; System Offices<\/a> To be completed by the department head if creating a new position, filling a vacant position, reclassifying an existing position or processing a merit, equity, promotion or other increase. (HR 29 8\/2025)<br><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/182.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Position Description &#8211; System Offices<\/a> To be completed by supervisors and\/or HR Contacts to record the duties, responsibilities, and qualifications of all staff positions. Created when a new budgeted position is established and updated for various situations. &nbsp;(HR 182 8\/25)<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><br><a id=\"during\" name=\"during\"><\/a>&nbsp;During Employment<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.tamus.edu\/hr\/the-american-with-disabilities-act\/\">American with Disabilities Act (ADA)<\/a><br>Requests for a reasonable accommodation under Title I of the American with Disabilities Act (ADA): An employee who would like to request a reasonable accommodation should inform your manager and email Dawn Santo at&nbsp;<a href=\"mailto:dsanto@tamus.edu\">dsanto@tamus.edu<\/a>&nbsp;to request required forms, to include the Employee Request form and Medical Certification form from the employee\u2019s healthcare provider.<br><\/p>\n\n\n<style>.wp-block-kadence-advancedheading.kt-adv-heading38160_73948a-19, .wp-block-kadence-advancedheading.kt-adv-heading38160_73948a-19[data-kb-block=\"kb-adv-heading38160_73948a-19\"]{font-style:normal;color:#000000;}.wp-block-kadence-advancedheading.kt-adv-heading38160_73948a-19 mark.kt-highlight, .wp-block-kadence-advancedheading.kt-adv-heading38160_73948a-19[data-kb-block=\"kb-adv-heading38160_73948a-19\"] mark.kt-highlight{font-style:normal;color:#f76a0c;-webkit-box-decoration-break:clone;box-decoration-break:clone;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.wp-block-kadence-advancedheading.kt-adv-heading38160_73948a-19 img.kb-inline-image, .wp-block-kadence-advancedheading.kt-adv-heading38160_73948a-19[data-kb-block=\"kb-adv-heading38160_73948a-19\"] img.kb-inline-image{width:150px;vertical-align:baseline;}<\/style>\n<p class=\"kt-adv-heading38160_73948a-19 wp-block-kadence-advancedheading\" data-kb-block=\"kb-adv-heading38160_73948a-19\"><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/DoctoralProgramRequestForm.pdf\">Doctoral Program Request Form<\/a>\u00a0This form is to be completed by the employee who is requesting participating and approval in the Doctoral Program Initiative.<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/EducReleaseTime.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Educational Release Time Program Application and Approval Form<\/a>\u00a0This form is used by employees to request release time from work to attend educational classes.<br><br><a href=\"https:\/\/www.tamus.edu\/hr\/complaint-appeals\/\" target=\"_blank\" rel=\"noreferrer noopener\">Employee Complaint Form \u2013 System Offices<\/a>\u00a0To be completed by employee and forwarded to the Executive Director, Employee Services, within seven business days of the action that caused the complaint. (HR 40 05\/24)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/ExternalEmpForm202A.pdf\">External Employment Application and Approval<\/a> \u2013 System Offices\u00a0To be completed by employees who are employed by another A&amp;M System member or by an entity outside of the A&amp;M System.  Please contact System Offices Human Resources for information on the new process by sending email to: <mark class=\"has-inline-color has-theme-palette-12-color\">systemofficesemployment@tamus.edu<\/mark>. <br><br><a href=\"https:\/\/www.tamus.edu\/business\/family-and-medical-leave-act-fmla\/\" target=\"_blank\" rel=\"noreferrer noopener\">Family and Medical Leave Act (FMLA)<\/a><br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/2063D.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Family Leave Pool Donation \u2013 Donor Form (HR 2063-D 11\/21)<\/a><br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/2063R.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Family Leave Pool Withdrawal Request Form (HR 2063-R 10\/22)<\/a><br><br><a href=\"https:\/\/www.tamus.edu\/hr\/flexible-work-arrangements-alternate-work-location-flexible-work-schedule\/\">Flexible Work Arrangements (Alternative Work Location &amp; Flexible Work Schedule)<\/a><br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/27.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Sick Leave Pool Form<\/a>\u00a0To be completed by employee and employee\u2019s department head for an employee to donate unused sick leave hours to the Sick Leave Pool or to request hours from the pool for his\/her own or a family member\u2019s illness or injury. (HR 27 09\/22)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/36E.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Sick Leave Pool\/Direct Donation\u00a0Medical Certification Form for Employee\u2019s Serious Health Condition<\/a>\u00a0To be completed by employee\u2019s health care provider for an employee to request hours from the Sick Leave Pool for his\/her own serious health condition. (HR 36E 8\/17)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/36F.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Sick Leave Pool\/Direct Donation\u00a0Medical Certification Form for Employee\u2019s Family Member\u2019s Serious Health Condition<\/a>\u00a0To be completed by employee and employee\u2019s family member\u2019s health care provider for an employee to request hours from the Sick Leave Pool for a family member\u2019s serious health condition. (HR 36F 7\/09)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/1771-D.pdf\">Sick Leave Direct\u00a0Donation \u2013 Donor\u00a0Form<\/a>\u00a0To be used by employees to donate unused sick leave hours to another employee. (HR 1771-D 1\/16)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/1771-R.pdf\">Sick Leave Direct\u00a0Donation \u2013 Recipient Form<\/a>\u00a0To be used by employees to\u00a0accept a direct donation of unused sick leave hours\u00a0from another employee. (HR 1771-R 1\/16)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/1771-T.pdf\">Sick Leave Donation Tax Withholding Form<\/a>\u00a0To be used by\u00a0administrators to submit information about a non-salary compensation item that an employee has received as a part of the sick leave\u00a0donation\u00a0process. (HR 1771-T 1\/16)<br><\/p>\n\n\n\n<h2 id=\"leaving\" class=\"wp-block-heading\"><strong><a id=\"leaving\" name=\"leaving\"><\/a>&nbsp;Leaving Employment<\/strong><\/h2>\n\n\n<style>.wp-block-kadence-advancedheading.kt-adv-heading38160_5af3e5-1b, .wp-block-kadence-advancedheading.kt-adv-heading38160_5af3e5-1b[data-kb-block=\"kb-adv-heading38160_5af3e5-1b\"]{font-style:normal;}.wp-block-kadence-advancedheading.kt-adv-heading38160_5af3e5-1b mark.kt-highlight, .wp-block-kadence-advancedheading.kt-adv-heading38160_5af3e5-1b[data-kb-block=\"kb-adv-heading38160_5af3e5-1b\"] mark.kt-highlight{font-style:normal;color:#f76a0c;-webkit-box-decoration-break:clone;box-decoration-break:clone;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.wp-block-kadence-advancedheading.kt-adv-heading38160_5af3e5-1b img.kb-inline-image, .wp-block-kadence-advancedheading.kt-adv-heading38160_5af3e5-1b[data-kb-block=\"kb-adv-heading38160_5af3e5-1b\"] img.kb-inline-image{width:150px;vertical-align:baseline;}<\/style>\n<p class=\"kt-adv-heading38160_5af3e5-1b wp-block-kadence-advancedheading\" data-kb-block=\"kb-adv-heading38160_5af3e5-1b\"><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/34a.docx\" target=\"_blank\" rel=\"noreferrer noopener\">Out-Processing Checklist \u2013 System Offices<\/a> To be completed by a terminating\/retiring employee\u2019s departmental processor on or before the employee\u2019s last day of employment to ensure that all of the required out-processing steps are completed. (HR 34 5\/26)<br><br><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/34.docx\" target=\"_blank\" rel=\"noreferrer noopener\">Student Out-Processing Checklist \u2013 System Offices<\/a> To be completed by a terminating student employee\u2019s departmental processor on or before the student employee\u2019s last day of employment to ensure that all of the required out-processing steps are completed. (HR 34-student 5\/26)<br><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/TAMUSSetUp.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Instructions for ID.me Set-Up<\/a> Steps detailing instructions for how to set up your SSO login after leaving employment for continued access to review and download documents from Workday.  (HR 5\/26)<br><\/p>\n\n\n\n<h2 id=\"volunteer\" class=\"wp-block-heading\"><strong><a id=\"volunteer\" name=\"volunteer\"><\/a> Unpaid Intern &amp; Volunteer<\/strong><\/h2>\n\n\n<style>.wp-block-kadence-advancedheading.kt-adv-heading38160_f1285d-8a, .wp-block-kadence-advancedheading.kt-adv-heading38160_f1285d-8a[data-kb-block=\"kb-adv-heading38160_f1285d-8a\"]{padding-bottom:var(--global-kb-spacing-md, 2rem);font-style:normal;}.wp-block-kadence-advancedheading.kt-adv-heading38160_f1285d-8a mark.kt-highlight, .wp-block-kadence-advancedheading.kt-adv-heading38160_f1285d-8a[data-kb-block=\"kb-adv-heading38160_f1285d-8a\"] mark.kt-highlight{font-style:normal;color:#f76a0c;-webkit-box-decoration-break:clone;box-decoration-break:clone;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;}.wp-block-kadence-advancedheading.kt-adv-heading38160_f1285d-8a img.kb-inline-image, .wp-block-kadence-advancedheading.kt-adv-heading38160_f1285d-8a[data-kb-block=\"kb-adv-heading38160_f1285d-8a\"] img.kb-inline-image{width:150px;vertical-align:baseline;}<\/style>\n<p class=\"kt-adv-heading38160_f1285d-8a wp-block-kadence-advancedheading\" data-kb-block=\"kb-adv-heading38160_f1285d-8a\"><a title=\"Intern\/Volunteer Waiver\" href=\"https:\/\/www.tamus.edu\/assets\/files\/hr\/forms\/206.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Unpaid Student Intern\/Volunteer Waiver<\/a>&nbsp;To be completed by unpaid student interns volunteering for work and\/or individuals who are donating hours of service for civic, charitable or humanitarian reasons. Must be completed prior to the donation of time and services. (HR 206 5\/22)<br><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Forms &amp; Documents Forms and documents are essential tools for various purposes, including data collection, communication, and record-keeping. Seeking Employment During Employment Leaving Employment Insurance Forms (Links to Benefits Administration) Retirement Forms (Links to Benefits Administration) Unpaid Intern\/Volunteer Seeking Employment Forms for applicants Background Check Authorization \u2013 System Offices&nbsp;Must be completed by the finalist for&#8230;<\/p>\n","protected":false},"author":55,"featured_media":0,"parent":0,"menu_order":9,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kadence_starter_templates_imported_post":false,"_kad_post_transparent":"default","_kad_post_title":"hide","_kad_post_layout":"normal","_kad_post_sidebar_id":"","_kad_post_content_style":"default","_kad_post_vertical_padding":"default","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"class_list":["post-38160","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Forms &amp; Documents - Human Resources<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tamus.edu\/hr\/forms-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Forms &amp; Documents - Human Resources\" \/>\n<meta property=\"og:description\" content=\"Forms &amp; Documents Forms and documents are essential tools for various purposes, including data collection, communication, and record-keeping. 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