{"id":11788,"date":"2014-05-27T20:07:56","date_gmt":"2014-05-27T20:07:56","guid":{"rendered":"http:\/\/www2.tamus.org\/system\/system-offices\/budgets-and-accounting\/accounting\/general\/famis-access\/forms-to-acquire-famis-access\/system-offices-electronic-office-form\/"},"modified":"2025-10-21T12:55:17","modified_gmt":"2025-10-21T17:55:17","slug":"system-offices-electronic-office-form","status":"publish","type":"page","link":"https:\/\/www.tamus.edu\/budgets\/budgets-and-accounting\/accounting\/general\/famis-access\/forms-to-acquire-famis-access\/system-offices-electronic-office-form\/","title":{"rendered":"System Offices Electronic Office Form"},"content":{"rendered":"<h1 style=\"position:absolute;left:-9999px;width:1px;height:1px;overflow:hidden;\">System Offices Electronic Office Form<\/h1>\n<p align=\"left\">Generally, this form is used to add an approver and\/or signer to an existing office. If a new electronic office needs to be created, please contact System Office FAMIS Security at 458-6100 for further instructions.<\/p>\n<p align=\"left\"><strong>Access the Form<\/strong><\/p>\n<p align=\"left\">Click <a href=\"\/assets\/files\/budgets-acct\/pdf\/SystemOfficesElectronicOfficeForm.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a> for the System Offices FAMIS Electronic Office Request form. Then print the form and fill it out following the below instructions.<\/p>\n<p><strong>Purpose of Form <\/strong><\/p>\n<p align=\"left\">The purpose of this form is to set up electronic office access for creators, approvers, and\/or signers.<\/p>\n<p><strong>Submission of Form<\/strong><\/p>\n<p align=\"left\">This form must be submitted when a System Offices employee needs access to the FAMIS electronic office as a creator, approver, and\/or signer. If the person being added does not yet have access to FAMIS, then a <a title=\"System Offices FAMIS Access Form\" href=\"https:\/\/www.tamus.edu\/budgets\/budgets-and-accounting\/accounting\/general\/famis-access\/forms-to-acquire-famis-access\/system-offices-famis-access-form\/\">System Offices FAMIS Access Form (SC-101)<\/a> should be filled out and submitted as well.<\/p>\n<p align=\"left\"><span style=\"text-decoration: underline\"><strong>Completion of Part I: Electronic Office Defaults<\/strong><\/span><\/p>\n<p align=\"left\"><em>Electronic Office Name<br \/>\n<\/em>The Electronic Office Name is assigned by the System Office of Budgets &amp; Accounting and is generally the same as the FAMIS department code.<\/p>\n<p align=\"left\"><em>Description<br \/>\n<\/em>The description of the electronic office is generally the same as the full department name.<\/p>\n<p align=\"left\"><em>Add or Change<br \/>\n<\/em>Select whether this is the initial set-up (Add) or changing an existing office.<\/p>\n<p align=\"left\"><em>Default Signer<br \/>\n<\/em>The default signer is the main signer of the unit\/department.<\/p>\n<p align=\"left\"><span style=\"text-decoration: underline\"><strong>Completion of Part II: Units to Office Assignment<\/strong><\/span><\/p>\n<p align=\"left\"><em>Dept Code, Sub-Dept Code<br \/>\n<\/em>All department and sub-department codes that are applicable to this office should be listed here. Without this designation, documents will not be able to be routed for any departments or sub-departments.<\/p>\n<p align=\"left\"><span style=\"text-decoration: underline\"><strong>Completion of Part III: Creator Desk<\/strong><\/span><\/p>\n<p align=\"left\">This section normally pertains to the System Office of Budgets &amp; Accounting. In most cases, &#8220;N\/A&#8221; (not applicable) should be used.<\/p>\n<p align=\"left\"><span style=\"text-decoration: underline\"><strong>Completion of Part IV: Approvers \u2013 Optional<\/strong><\/span><\/p>\n<p align=\"left\"><em>Name, UIN, Substitute, Dept\/Sub Dept<br \/>\n<\/em>Approvers are optional and are generally limited to the sub-department level and\/or specific form. The name and UIN of the approver should be provided. If the approver listed is to be a substitute, please mark in the substitute column. The whole dept\/sub dept combination should also be provided.<\/p>\n<p align=\"left\"><em>Form<br \/>\n<\/em>Enter the type of form each approver is allowed to sign. E** indicates payroll documents, and P** indicates purchasing documents.<\/p>\n<p align=\"left\"><em>Disbursement Training<br \/>\n<\/em>Notate whether or not the approver has had disbursement training. If the approver has had disbursement training, indicate date trained if known.<\/p>\n<p align=\"left\"><em>Signature<br \/>\n<\/em>The signature of the designated approver(s) should appear.<\/p>\n<p align=\"left\"><span style=\"text-decoration: underline\"><strong>Completion of Part V: Signers<\/strong><\/span><\/p>\n<p align=\"left\"><em>Name, UIN, Substitute, Dept\/Sub Dept<br \/>\n<\/em>The name and UIN of the signer should be provided. If the signer listed is to be a substitute, please mark in the substitute column. The whole dept\/sub dept combination should also be provided.<\/p>\n<p align=\"left\"><em>Form<br \/>\n<\/em>Enter the type of form each signer is allowed to sign. E** indicates payroll documents, and P** indicates purchasing documents.<\/p>\n<p align=\"left\"><em>Disbursement Training<br \/>\n<\/em>Notate whether or not the signer has had disbursement training. If the signer has had disbursement training, indicate date trained if known.<\/p>\n<p align=\"left\"><em>Signature<br \/>\n<\/em>The signature of the designated signer(s) should appear.<\/p>\n<p align=\"left\"><span style=\"text-decoration: underline\"><strong>Completion of Part VI: Department Approval <\/strong><\/span><\/p>\n<p align=\"left\">Along with department head approval, please provide the name and phone number of the person who should be contacted if questions arise regarding the form.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>System Offices Electronic Office Form Generally, this form is used to add an approver and\/or signer to an existing office. If a new electronic office needs to be created, please contact System Office FAMIS Security at 458-6100 for further instructions. Access the Form Click here for the System Offices FAMIS Electronic Office Request form. Then&#8230;<\/p>\n","protected":false},"author":7,"featured_media":0,"parent":11586,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kadence_starter_templates_imported_post":false,"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"class_list":["post-11788","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"tamus","author_link":"https:\/\/www.tamus.edu\/budgets\/author\/webmaster\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/pages\/11788","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/comments?post=11788"}],"version-history":[{"count":0,"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/pages\/11788\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/pages\/11586"}],"wp:attachment":[{"href":"https:\/\/www.tamus.edu\/budgets\/wp-json\/wp\/v2\/media?parent=11788"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}