When planning a formal luncheon or dinner, it is often necessary to predetermine table seating for your guests.
Guests are assigned a specific seat at a specific table. Traditionally, the host or hostess of the event would be seated at the head of the table, with the guest of honor to his or her immediate right. The second most important guest is seated on the host’s left. All other guests should be seated in descending order of precedence. Assigned seating is common practice for head tables at an event; likewise, alternating seating between men and women is common practice, but it is not necessary. One should take care not to have a table dominated by either gender, if possible.
Each table should have a designated hostess/host. This person can be an administrator, faculty or staff member, student, or an alumnus. The role of the hostess/host at the table should be to make any key introductions. This person should be familiar with key information relating to their university and The Texas A&M University System.
Seating by table:
Another option is to seat guests by table only. In this case, guests would be assigned to a certain table, but would choose their own seat at the table. When seating by table, it is necessary to provide your guests with a list specifying to which table they are assigned. Make sure all tables are clearly marked.
Seating by rank:
When hosting state and local government officials or military, you must observe rules of official protocol and seat guests according to their rank. If you are not certain of a person’s rank, refer to the Army Protocol Directorate or contact the person’s office for clarification.
A table can be arranged in formal and informal settings.