In mid July, HRConnect’s training page will change its name to TrainTraq and feature several new capabilities. While these capabilities may not be immediately obvious to employees who visit the system’s training page (see image below), they will offer a number of advantages to both employees and training administrators.

The most significant improvement for employees will be a tracking system that can list all work-related training that they have completed. While information on online courses will be automatically entered in the new database, other types of training must first be entered into TrainTraq by a designated training administrator. This will allow employees’ training records to transfer with them if they transfer from one System component to another.

Employees can view their transcripts by clicking on the “View My Transcript” button on the TrainTraq page. The transcript will be similar to the current transcript, but it will include additional information such as assigned completion date and continuing education units (CEUs) earned.

In addition, the site will allow training administrators to add their own online courses to the training menu that employees see when they access HRConnect, and employees will be able to access those courses from HRConnect. Currently, the training page allows access only to Systemwide online training courses available on HRConnect. Employees will be able to view descriptions of each available course by checking the “View Catalog” button on the TrainTraq page.

The “Submit Comments on Course” button will no longer appear on the main training page. Instead, employees will be able to access a survey from the last page of most courses.

For training administrators, the site will also provide an easier way to manage employee training. For example, administrators will be able to assign employees to take courses and have monthly e-mail reminders automatically sent to employees who have not completed their assigned courses. A list of assigned courses will appear at the top of the TrainTraq page each time an employee logs in.

Given the recent change in how often employees must receive training in the System ethics policy, these new features couldn’t come at a better time. Employees must now receive ethics training once every two years (previously, the requirement was once during employment), so TrainTraq will help training administrators ensure all employees meet this requirement. In late July, employees throughout the A&M System who have not taken ethics training in the past two years will automatically be assigned to take the course.