General Invitation Guidelines »

Save the Date Notices
  • Send electronic or printed notices to all key stakeholders.  These notices are particularly important for campus events and should be mailed out three to five months prior to the event.


Good Invitation Design

The invitation creates the first impression of your event.  All invitations should meet the highest standards of quality and correctness.  Send out invitations six to eight weeks prior to the event. 
Standard parts of an invitation include:

  • Name of the host
  • Invitational
  • Event type/name/purpose
  • Date
  • Time
  • Location
  • Reply instructions
  • Attire
  • Event directions/map and parking


Electronic Invitations

Email and fax are now integral parts of business communications and may be used for extending certain invitations for informal events.


Detailed Invitation Guidelines