Stage Party »

When planning a seating arrangement for the stage party, consider the purpose of the event, the rank of all guests, and any political significance.  Listed below are potential system and legislative officials who could perhaps be a part of the stage party.  Participants should include at a minimum (regardless if they have a speaking role or not) the first eight listed.

  • U.S. Senators and Representatives
  • Governors
  • State Senators and Representatives
  • Hosting City Officials
  • Members of the Board of Regents (Seated together in order or rank, chairman, vice chairman and remaining members in alphabetical order.)
  • Chancellor
  • Guest of Honor/Key note speakers
  • Speakers
  • University/Agency CEOs
  • Provosts
  • Deans

For events attended by system officials, rank of order is as follows:

  1. Hosting University Presidents/Agency Directors
  2. Guest of Honor/Key note speakers
  3. Board of Regents (In order of rank: chairman, vice chairman and remaining members in alphabetic order.)
  4. Chancellor

Participants should be seated according to their rank.  For ranking of legislative officials, please refer to Department of the Army Protocol Precedence List.

For events attended by legislative officials, rank of order is as follows:

  1. Hosting University Presidents/Agency Directors
  2. Guest of Honor/Key note speakers
  3. U.S. Senators and Representatives
  4. Governors
  5. State Senators and Representatives
  6. Hosting City Officials
  7. Members of the Board of Regents
  8. Chancellor
Acknowledgements

Acknowledgements during special events should include all members of the stage party, other legislative officials  not in the stage party, executive secretary to the board, members of the chancellor’s executive committee and any other special guests, such as donors, former legislators or former Board of Regents.  All spouses of the aforementioned should be acknowledged as well.

Participants involved in the stage party should be pre-lined in the order in which they will enter the stage area.  Place cards identifying each participant should be placed in the chair to indicate where the participant will sit. Another option is to write the names of the participants on the top right corner of the program and place in the participant’s chair.