System Policies and Regulations

Search the System Policies:

In order to request a previous or annotated version of a System Policy, please submit a request online using this linked form.

01. Governance

Policy Title PDF Version Last Revision
01.01 Scope and Authority of Policies PDF Oct. 27, 2005
01.01.01 Development and Publication of Rules and Regulations PDF Aug. 20, 2001
01.02 Definitions PDF Jan. 26, 2006
01.03 Appointing Power and Terms and Conditions of Employment PDF May 25, 2007
01.04 Items Requiring Action by the Board of Regents PDF Dec. 02, 1999

02. Organization of System

Policy Title PDF Version Last Revision
02.01 Board of Regents PDF Sept. 30, 2005
02.02 Office of the Chancellor PDF July 27, 2007
02.02.01 Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering PDF June 29, 2007
02.03 System Administration PDF July 23, 1999
02.03.01 SAGO Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04 Organizational Units of the System PDF Dec. 4, 2003
02.04.01 TAMUS Legal Basis & Administrative Structure PDF Feb. 28, 2005
02.04.02 PVAMU Legal Basis & Administrative Structure PDF Sept. 20, 2001
02.04.03 TSU Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.04 TAMIU Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.05 TAMU Legal Basis & Administrative Structure PDF April 22, 1998
02.04.06 TAMU-CC Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.07 TAMUK Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.08 WTAMU Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.09 TAES Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.10 TCE Legal Basis & Administrative Structure PDF Jan. 16, 2004
02.04.11 TFS Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.12 TVMDL Legal Basis & Administrative Structure PDF Aug. 20, 2001
02.04.13 TEES Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.14 TEEX Legal Basis & Administrative Structure PDF Sept. 05, 2001
02.04.15 TTI Legal Basis & Administrative Structure PDF Sept. 29, 1995
02.04.17 TAMU-C Legal Basis & Administrative Structure PDF Aug. 8, 1997
02.04.18 TAMU-T Legal Basis & Administrative Structure PDF May 27, 1997
02.04.19 TAMUS Health Science Center - Legal Basis and Administrative Structure PDF July 20, 1999
02.05 Presidents of Component Universities PDF July 23, 1999
02.06 Directors of Member Agencies PDF May 25, 2007
02.07 President of the System Health Science Center PDF Dec. 2, 1999
02.08 System Expansion PDF Oct. 27, 2005

03. Statements of Mission and Objectives

Policy Title PDF Version Last Revision
03.01 System Mission, Vision, Core Values, and Azimuths PDF Dec. 1, 2000
03.02 Procedures for Establishment of Institutional Role and Mission Statements and Tables of Programs PDF Oct. 15, 1999
03.02.01 Approval Procedures for Modifying Role and Mission Statement and Table of Programs PDF June 6, 2000
03.02.02 Approval of Procedures for Degree Programs, Administrative Changes, Etc. PDF June 6, 2000

07. Ethics, Conflict of Interest

Policy Title PDF Version Last Revision
07.01 Ethics Policy, TAMUS Employees PDF Nov. 30, 2000
07.02

Texas Higher Education Fair Lending Practices

PDF Sept. 28, 2007

09. Litigation and Administration

Policy Title PDF Version Last Revision
09.01 Power to Bind the System PDF July 23, 1999
09.02 Use of System Names and Indicia PDF July 23, 1999
09.04 Litigation PDF July 23, 1999
09.04.01 Legal Counsel & Attorney General Opinion Requests PDF April 18, 2002
9.05 Financial Disclosure on Official System Web Sites PDF Oct. 27, 2005

10. Internal Audit

Policy Title PDF Version Last Revision
10.01 Internal Auditing PDF Sept. 28, 2007

11. Centers, Degrees and Programs

Policy Title PDF Version Last Revision
11.01 Cooperation Among TAMUS Institutions PDF March 25, 2004
11.02 Creation of Centers and Institutes PDF March 23, 2000
11.03 Shortened Courses PDF March 23, 2006
11.04 Enrollment Management Plans and Admissions Standards PDF Oct. 27, 2005
11.05 Transferability of Courses for Credit, State Institutions PDF Feb. 27, 1995
11.05.01 Lower Division Course Credit Transfer PDF July 14, 2003
11.06 Core Curriculum PDF Jan. 25, 1996
11.07 Granting of Honorary Degrees PDF Sept. 28, 2007
11.08 Award of Posthumous Degrees PDF July 27, 2001

12. Faculty

Policy Title PDF Version Last Revision
12.01 Academic Freedom, Responsibility and Tenure PDF May 25, 2006
12.02 Institutional Procedures for Implementing Tenure PDF May 25, 2006
12.03 Faculty Academic Workload and Reporting Requirements PDF Sept. 26, 1997
12.04 Academic Council/Faculty Senate PDF March 23, 2000
12.05 Training for English Proficiency PDF March 23, 2000
12.06 Post-Tenure Review of Faculty and Teaching Effectiveness PDF Sept. 26, 1997
12.99.01 Faculty Development Leave PDF Jan. 22, 2004

13. Students

Policy Title PDF Version Last Revision
13.01 Equal Educational Opportunity PDF Feb. 27, 1995
13.02 Student Rights and Obligations PDF Sept. 26, 1997
13.03 Scholarships PDF Feb. 27, 1995
13.04 Student Travel PDF Dec. 7, 2001

15. Research Programs

Policy Title PDF Version Last Revision
15.01 Research Agreements. PDF March 23, 2000
15.01.01 Administration of Sponsored Programs-Research and Other PDF Sept. 5, 2001
15.01.02 Federal Procurement Integrity Act PDF Sept. 1, 1999
15.01.03 Conflict of Interest in the Design, Conduct and Reporting of Sponsored Research and Educational Activities PDF July 31, 1996

15.99. General

Policy Title PDF Version Last Revision
15.99.01 Use of Human Subjects in Research PDF Aug. 24, 2001
15.99.02 Classified Information PDF Sept. 29, 1995
15.99.03 Ethics in Research and Scholarship PDF Jan. 16, 2004
15.99.04 State Review of Federal Grants and Loans PDF May 27, 1997

17. Intellectual Property

Policy Title PDF Version Last Revision
17.01 Intellectual Property Management and Commercialization PDF May 26, 2006
17.02.02 Technology-Mediated Instruction PDF April 26, 2000
17.02.03 Trans Texas Videoconference Network PDF Jan. 16, 2004

18. Athletics

Policy Title PDF Version Last Revision
18.01 Athletic Council PDF Feb. 27, 1995
18.02 Principles for Intercollegiate Athletics Participation PDF Oct. 27, 2005
18.03 Post-Season Athletics Competition PDF Feb. 27, 1995

21. General Finance

Policy Title PDF Version Last Revision
21.01 Financial Policies, Systems and Procedures Word Feb. 27, 1995
21.01.01 Financial Accounting and Reporting PDF Feb. 8, 2001
21.01.02 Receipt, Custody, and Deposit of Revenues PDF April 7, 2005
21.01.03 Disbursement of Funds PDF July 28, 2004
21.01.04 Extension of Credit PDF March 10, 2005
21.01.05 Service Departments PDF Nov. 18, 2000
21.01.06 Electronic Information Services Access and Security PDF Sept. 4, 2002
21.01.07 Agency Funds PDF July 28, 2005
21.01.08 Vehicle Fleet Management PDF Jan. 9, 2002
21.04 Control of Fraud and Fraudulent Actions PDF Dec. 2, 1999
21.05 Gifts, Donations, Grants and Endowments PDF Oct. 27, 2005
21.05.01 Gifts, Donations, Grants and Endowments PDF Aug. 19, 2003
21.99 General    
21.99.04 Disposition of Abandoned and Unclaimed Personal Property PDF Sept. 1, 1999
21.99.05 Fixed Asset Management PDF Oct. 21, 2005
21.99.06 Surplus or Salvage Property PDF Sept. 16, 2004
21.99.09 Access to System Property for Sales and Solicitation Purposes PDF Sept. 1, 1999
21.99.10 Use of Licensed Commercial Software PDF Sept. 30, 1998

22. Asset Management

Policy Title PDF Version Last Revision
22.02 System Investment PDF July 27, 2007
22.03 Establishment of a Quasi-Endowment PDF Feb. 27, 1995
22.04 Matching of Private Grants from Available University Fund PDF July 26, 1996

23. Debt Management

Policy Title PDF Version Last Revision
23.02 Debt Management PDF July 27, 2007
23.02.01 Capital Planning PDF Feb. 16, 2001
23.02.02 Debt Management Procedures PDF Jan. 16, 2004

24. Risk Management

Policy Title PDF Version Last Revision
24.01 Risk Management and Safety PDF May 25, 2001
24.01.01 Administration of Risk Management Programs PDF Sept. 12, 2001
24.01.02 Workers' Compensation Insurance Program PDF Sept. 12, 2001
24.01.03 Risk Transfer Insurance Program PDF Jan. 17, 2006
24.01.04 Asset Protection Program PDF Sept. 12, 2001
24.02 Health and Safety, and Environmental Management PDF Oct. 27, 2005
24.02.01 Administration of Health and Safety, and Environmental Management Programs PDF Sept. 12, 2001
24.02.02 Health and Safety Program PDF Dec. 17, 2001
24.02.03 Environmental Management Program PDF Dec. 17, 2001
24.03 Insurable Risk PDF Dec. 1, 2006
24.04 Environment PDF Dec. 1, 2006

25. Expenditure of Funds

Policy Title PDF Version Last Revision
25.01 Use and Operation of System Aircraft PDF March 23, 2000
25.02 Approval of Travel and Travel Vouchers PDF Sept. 24, 1999
25.02.01 Travel Regulations PDF Sept. 23, 2004
25.05 Purchase of Food and Refreshments PDF Jan. 27, 2000
25.06 Participation by Historically Underutilized Business PDF Sept. 27, 2001
25.06.01 System HUB Program PDF March 3, 2003
25.07 Contract Administration PDF Sept. 27, 2001
25.07.01 Contract Administration Procedures and Delegations PDF March 2, 2005
25.07.02 Reporting of Foreign Contracts, Gifts, Donations, Grants and Endowments PDF Aug. 19, 2003
25.99 Miscellaneous    
25.99.01 Chartering of Commercial Aircraft PDF July 27, 2004
25.99.02 Component Purchasing Authority PDF Sept. 25, 2001
25.99.03 Contracting for External Consultants and Professional Services PDF March 2, 2005
25.99.05 Interagency and Intrasystem Transactions PDF Feb. 8, 2001
25.99.08 Use of Telecommunications Services PDF Jan. 9, 2002

26. Tuition and Fees

Policy Title PDF Version Last Revision
26.01 Tuition and Fees PDF July 27, 2007
26.99 General    
26.99.01 Student Health Insurance PDF Oct. 26, 1998

27. Financial Planning and Budgeting

Policy Title PDF Version Last Revision
27.02 Legislative Budget Requests PDF Sept. 24, 1999
27.03 Annual Operating Budget Process PDF July 27, 2007
27.04 Budget Authorizations, Limitations and Delegations of Authority PDF July 27, 2007
27.04.01 Chancellor's Delegation of Authority Related to Budgets and Fiscal Changes PDF June 26, 2007
27.99 General    
27.99.01 Acquisition of Information Resources PDF June 6, 2000

28. Auxiliary Enterprise, Privatization, etc.

Policy Title PDF Version Last Revision
28.02 Educational Business Activities PDF Oct. 27, 2005
28.03 Vending Machines and Pay-Station Telephones PDF Sept. 27, 2001
28.03.01 Procedures for Vending Machines and Pay-Station Telephone Contracts PDF Jan. 9, 2002

31. Compensation and Benefits

Policy Title PDF Version Last Revision
31.01 Compensation PDF Nov. 30, 2000
31.01.01 Compensation Administration PDF April 1, 2003
31.01.02 Fair Labor Standards PDF Feb. 28, 2005
31.01.04 Longevity and Hazardous Duty Pay PDF Aug. 15, 2006
31.01.05 Extended Pay Plan PDF Sept. 30, 1998
31.01.06 State Employee Organization Membership Fees PDF April 24, 1996
31.01.07 Direct Deposit of Payroll Payments PDF Sept. 20, 1999
31.01.08 Merit Salary Increases PDF May 3, 2002
31.01.09 Overtime PDF Dec. 18, 2005
31.02 Employee Insurance and Retirement Benefits PDF Oct. 27, 2005
31.02.01 Administration of Employee Benefits Programs PDF Feb. 28, 2005
31.02.02 Group Insurance Programs PDF April 16, 2008
31.02.03 SEBAC PDF July 17, 2004
31.02.07 Unemployment Compensation Program PDF Aug. 2, 2002
31.02.08 Teacher Retirement System of Texas PDF May 21, 2007
31.02.09 Optional Retirement Program PDF May 21, 2007
31.02.10 Tax-Deferred Account (TDA) Program PDF Sept. 3, 2002
31.02.11 Deferred Compensation Program PDF Jan. 3, 2000
31.02.12 Supplemental Optional Retirement Program PDF Aug. 20, 1999
31.03 Leaves of Absence PDF Oct. 27, 2005
31.03.01 Vacation PDF May 20, 2004
31.03.02 Sick Leave PDF March 9, 2005
31.03.03 Leave of Absence With Pay PDF July 28, 2004
31.03.04 Leave of Absence Without Pay PDF Sept. 28, 2007
31.03.05 Family and Medical Leave PDF May 15, 2002
31.03.06 Military Leave and Service PDF Aug. 15, 2006
31.04 Holidays PDF Oct. 27, 2005
31.04.01 System Holidays PDF July 17, 2004
31.05 External Employment and Expert Witness PDF Jan. 25, 2002
31.05.01 Faculty Consulting, External Employment, and Conflicts of Interest PDF June 22, 2001
31.05.02 External Employment PDF June 24, 2002
31.05.03 Witnesses in Judicial Actions or Legislative Investigations PDF June 14, 2002
31.06 Sick Leave Pool PDF Feb. 27, 1995
31.06.01 Sick Leave Pool Administration PDF Sept. 5, 2001
31.07 Retirement PDF Oct. 27, 2005
31.07.01 Retirement and Employment After Retirement PDF July 11, 2002
31.08 Emeritus Title PDF Feb. 27, 1995
31.08.01 Granting of Emeritus Status PDF Sept. 30, 1998
31.99 General Benefits    
31.99.01 Employees Registering As Students PDF Aug. 15, 2006
31.99.02 Service Awards PDF Sept. 1, 1999

32. Employee Relations

Policy Title PDF Version Last Revision
32.01 Employee Complaint and Appeal Procedures PDF Sept. 28, 2007
32.01.01 Complaint and Appeal Procedure for Faculty Members PDF Aug. 20, 2002
32.01.02 Complaint and Appeal Process for Nonfaculty Employees PDF Sept. 28, 2007
32.02 Discipline and Dismissal of Employees PDF Sept. 28, 2007
32.02.02 Discipline and Dismissal of Nonfaculty Employees PDF Sept. 28, 2007

33. Employment, Standards of Conduct

Policy Title PDF Version Last Revision
33.01 Privileges as a Citizen PDF March 23, 2006
33.01.01 Political Campaign Events on Property Under the Control of TAMUS PDF Aug. 25, 2000
33.02 Equal Employment Opportunity PDF Feb. 27, 1995
33.02.01 EEO and Affirmative Action Programs PDF March 27, 2006
33.02.02 Compliance with the Employment Provisions of the Americans With Disabilities Act PDF June 7, 2002
33.03 Nepotism PDF Dec. 7, 2001
33.04 Use of System Property PDF Dec. 1, 2006
33.04.01 Use of System Resources for External Employment PDF July 18, 2001
33.05 Employee Training PDF Jan. 25, 2008
33.05.01 Use of Public Funds for Employee Training PDF Feb. 1, 2008
33.05.02 Required Employee Training PDF Feb. 1, 2008
33.06 Hours of Work for Full-time Salaried Employees PDF Oct. 27, 2005
33.06.01 Flexible Work Arrangements PDF Aug. 19, 2004
33.99 General Employment    
33.99.01 Employment Practices PDF July 17, 2004
33.99.03 Performance Evaluations for Nonfaculty Employees PDF Sept. 28, 2007
33.99.04 Promotion, Transfer and Voluntary Moves PDF Sept. 25, 2000
33.99.05 Part-Time Employment PDF Oct. 17, 2000
33.99.06 Administration of Multiple Employment PDF April 11, 2003
33.99.07 Internal Faculty Consulting and Professional Services PDF July 18, 2001
33.99.08 Student Employment PDF Oct. 12, 1999
33.99.09 Employment of Foreign Nationals PDF Aug. 15 , 2007
33.99.10 Personnel Employed on Contracts with Texas A&M Research Foundation PDF Sept. 1, 1999
33.99.12 New Employee Processing PDF Dec. 15, 1999
33.99.14 Criminal History Record Information--Employees and Applicants PDF March 11, 2008
33.99.15 Reduction in Force for Employees Other Than Faculty PDF Sept. 28, 2007
33.99.16 Contract Workforce PDF Feb. 11, 2001

34. Safety of Employees and Students

Policy Title PDF Version Last Revision
34.01 Sexual Harassment PDF Sept. 26, 1997
34.01.01 Sexual Harassment PDF March 9, 2005
34.02 Drug and Alcohol Abuse and Rehabilitation Programs PDF Sept. 24, 1999
34.02.01 Drug and Alcohol Abuse and Rehabilitation Programs PDF July 14, 2000
34.03 Purchase, Service and Consumption of Alcoholic Beverages PDF Jan. 25, 2001
34.03.01 Funding Sources for Alcoholic Beverage Purchases PDF Sept. 1, 1999
34.04.03 HIV/AIDS in the Workplace and Learning Environment PDF July 31, 1998
34.05 Smoking PDF Sept. 24, 1999
34.06 Appointment, Commissioning and Authority of Peace Officers PDF March 25, 2004
34.06.01 System Police Department Collaboration PDF Jan. 16, 2004
34.06.02 Firearms PDF Sept. 12, 2000
34.07 Crisis Management PDF Oct. 27, 2005

41. Real Estate Management

Policy Title PDF Version Last Revision
41.01 Real Property Gift and Bequest Acceptance PDF Oct. 27, 2005
41.02 Real Property Purchase PDF Oct. 27, 2005
41.03 Real Property Condemnation PDF Sept. 22 , 2005
41.04 Real Property Classification PDF Oct. 27, 2005
41.05 Real Property Management Policy PDF Nov. 21, 1999
41.05.01 Assignment of Real Property Holdings PDF Sept. 30, 1998
41.05.02 Management of Buildings and Other Improvements PDF Feb. 18, 2004
41.05.03 Acquisition and Disposition of Real Property Through Leasing and Rental Agreements PDF Nov. 20, 2003
41.06 Mineral Lease Policy PDF July 26, 1996
41.07 Real Property Disposition PDF Oct. 27, 2005
41.07.01 Sale or Demolition PDF Sept. 20, 1999
41.08 Administration of Real Estate Office PDF Oct. 27, 2005
41.09 Privatization of On-Campus Housing Facilities by Third Parties PDF July 26, 1996
41.99.99 Appraisals of Real Property PDF June 19, 2003

51. Facilities Planning and Construction

Policy Title PDF Version Last Revision
51.01 Capital Planning PDF May 25, 2007
51.02 Selection of Architect/Engineer Design Team, Design-Build Contractor or Construction Manager at Risk Contractor PDF May 25, 2007
51.03 Art Acquisitions for New and Renovated Facilities PDF July 23, 1999
51.04 Delegations of Authority on Construction Projects PDF May 25, 2007
51.05 Policy on Furnishing and Equipping New and Renovated Buildings PDF Feb. 27, 1995
51.06 Naming of Buildings and Other Entities PDF July 27, 2007
51.07 Preservation of Historic Properties, TAMU PDF March 23, 2000
51.08 Reversion of Unexpended Balances in Plant Fund Accounts PDF Sept. 24, 1999

60. Relationships with Financial Support Organizations

Policy Title PDF Version Last Revision
60.01 Relationships With Affiliated Organizations PDF Oct. 27, 2005
60.01.01 Association With Affiliated Fund Raising Organizations PDF April 30, 2007
60.01.02 Association With Affiliated Support Organizations PDF March 11, 2004
60.02 Public Affairs PDF Feb. 27, 1995
60.03 Approval of Fees, Texas A&M Foundation PDF Sept. 26, 1997

61. Information and Communications

Policy Title PDF Version Last Revision
61.01 Public Information Act Compliance PDF March 23, 2000
61.01.01 Publications PDF Sept. 10, 1998
61.01.02 Public Information PDF Nov. 28, 2007
61.99 Records Retention    
61.99.01 Retention of State Records PDF May 7, 2008