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01. Governance

PolicyTitlePDF VersionLast Review Date
01.01 System Policies and Regulations, and Member Rules and Procedures PDF August 8, 2013
01.01.01 Format for System Policies and Regulations, and Member Rules PDF August 15, 2013
01.03 Appointing Power and Terms and Conditions of Employment PDF August 8, 2013

02. Organization of System

PolicyTitlePDF VersionLast Review Date
02.01 Board of Regents PDF August 8, 2013
02.02 Office of the Chancellor PDF August 8, 2013
02.02.01 Vice Chancellor for Agriculture and Life Sciences and Vice Chancellor for Engineering PDF January 27, 2011
02.03 System Administration PDF January 10, 2011
02.03.01 System Offices - Legal Basis and Administrative Structure PDF January 10, 2011
02.04 System Members of The Texas A&M University System PDF August 8, 2013
02.05 Presidents of System Member Universities PDF January 10, 2011
02.06 Directors of System Member Agencies PDF January 10, 2011
02.08 System Expansion PDF August 1, 2008

03. Statements of Mission and Objectives

PolicyTitlePDF VersionLast Review Date
03.01 System Mission, Vision, Core Values and Strategic Planning PDF August 8, 2013
*03.02 Policies for the Establishment and Revision of Mission Statements and Tables of Programs PDF August 8, 2013
*03.02.01 Approval Procedure for Modifying Role and Mission Statement and Table of Programs PDF June 6, 2000
*03.02.02 Approval Procedures for Degree Programs, Administrative Changes, Etc. PDF June 6, 2000

07.  Ethics

PolicyTitlePDF VersionLast Review Date
07.01 Ethics PDF January 31, 2013
07.02

Texas Higher Education Fair Lending Practices

PDF August 8, 2013
07.03

Conflicts of Interest, Dual Office Holding and Political Activities

PDF August 8, 2013
07.03.01 Political Campaign Events on Property Under the Control of The Texas A&M University System PDF July 7, 2010
07.04 Benefits, Gifts and Honoraria PDF May 1, 2012

08. Civil Rights Protections and Compliance

PolicyTitlePDF VersionLast Review Date 
08.01 Civil Rights Protections and Compliance PDF March 24, 2011
08.01.01 Civil Rights Compliance PDF February 9, 2013

09.  Litigation and Administration

PolicyTitlePDF VersionLast Review Date
09.01 Power to Bind the System PDF February 15, 2012
09.02 Use of System Names and Indicia PDF February 6, 2014
09.04 Litigation PDF February 15, 2012
09.04.01 Legal Counsel and Attorney General Opinion Requests PDF September 7, 2011
09.05 Financial Disclosure on Official System Websites PDF May 1, 2014

10. Internal Audit

PolicyTitlePDF VersionLast Review Date
10.01 Internal Auditing PDF February 13, 2012
10.02 Control of Fraud, Waste and Abuse PDF January 31, 2013
10.02.01 Control of Fraud, Waste and Abuse PDF February 22, 2013

11.  Centers, Degrees and Programs

PolicyTitlePDF VersionLast Review Date
11.01 Collaboration Among System Academic Institutions PDF August 8, 2013
11.02 Creation of Centers and Institutes PDF May 1, 2013
11.03 Shortened Courses PDF August 8, 2013
11.04 Admissions Standards PDF August 8, 2013
11.05 Recruitment and Admission of Transfer Students PDF August 8, 2013
11.06 Core Curriculum PDF August 8, 2013
11.07 Granting of Honorary Degrees PDF August 8, 2013
11.08 Award of Posthumous Degrees PDF August 8, 2013
11.09 Low-Producing Degree Programs PDF August 8, 2013

12.  Faculty

PolicyTitlePDF VersionLast Review Date
12.01 Academic Freedom, Responsibility and Tenure PDF August 8, 2013
12.02 Institutional Procedures for Implementing Tenure PDF August 8, 2013
12.03 Faculty Academic Workload and Reporting Requirements PDF August 8, 2013
12.04 Academic Council/Faculty Senate PDF August 8, 2013
12.05 Training for English Proficiency PDF August 8, 2013
12.06 Post-Tenure Review of Faculty and Teaching Effectiveness PDF August 8, 2013
12.07 Fixed Term Academic Professional Track Faculty PDF August 8, 2013
12.99.01 Faculty Development Leave PDF June 18, 2014

13. Students

PolicyTitlePDF VersionLast Review Date
13.02 Student Rights and Obligations PDF August 8, 2013
13.03 Texas Public Educational Grants PDF November 3, 2011
13.04 Student Travel PDF August 8, 2013

15. Research Programs

PolicyTitlePDF VersionLast Review Date
15.01 Research Agreements PDF January 30, 2014
*15.01.01 Administration of Sponsored Agreements - Research and Other PDF November 22, 2008
*15.01.02 Federal Procurement Integrity Act PDF January 24, 2011
15.01.03 Financial Conflicts of Interest in Sponsored Research PDF August 30, 2013

 

Model Rule Template (Appendix A)         WORD October 18, 2012

 

Financial Disclosure Form (Appendix B) PDF October 18, 2012
15.02 Export Controls PDF

February 15, 2012

15.04 Sponsored Research Services PDF

January 30, 2014

15.99.01 Use of Human Subjects in Research PDF June 6, 2013
15.99.02 Classified Information PDF August 28, 2013
15.99.03 Ethics in Research, Scholarship and Creative Work PDF August 29, 2012
15.99.05 Research Compliance PDF May 8, 2012

16. Compliance - General

PolicyTitlePDF VersionLast Review Date
16.01 System Ethics and Compliance Program PDF January 30, 2014
16.01.01 System Ethics and Compliance PDF May 8, 2012

17. Intellectual Property

PolicyTitlePDF VersionLast Review Date
17.01 Intellectual Property Management and Commercialization PDF August 3, 2012
17.02.02 Technology-Mediated Instruction PDF April 26, 2000

18. Athletics

PolicyTitlePDF VersionLast Review Date
18.01 Athletic Council PDF September 30, 2011
18.02 Principles for Intercollegiate Athletics Participation PDF September 30, 2011
18.03 Post-Season Athletics Competition PDF September 30, 2011

21.  General Finance

PolicyTitlePDF VersionLast Review Date
21.01 Financial Policies, Systems and Procedures PDF May 24, 2011
21.01.01 Financial Accounting and Reporting PDF July 24, 2014
21.01.02 Receipt, Custody, and Deposit of Revenues PDF March 30, 2011
21.01.03 Disbursement of Funds PDF February 14, 2014
*21.01.04 Extension of Credit PDF May 19, 2011
21.01.05 Service Departments or Centers PDF June 19, 2014
21.01.07 Agency Funds PDF January 24, 2011
21.01.08 Vehicle Fleet Management PDF August 21, 2014
21.01.09 Fixed Asset Management PDF November 17, 2010
21.01.10 Surplus or Salvage Property PDF November 17, 2010
21.01.11 Working Funds PDF March 30, 2011
21.01.12 Purchase of Food and Refreshments PDF April 19, 2011
21.05 Gifts, Donations, Grants and Endowments PDF February 9, 2012
21.05.01 Gifts, Donations, Grants and Endowments PDF June 13, 2012
*21.05.02 Reporting of Foreign Gifts, Donations, Grants, Endowments and Contracts PDF May 6, 2011
21.99 General    

21.99.04

Disposition of Abandoned and Unclaimed Personal Property PDF May 30, 2012
21.99.09 Access to System Property for Sales, Rentals and Soliciting Donations PDF November 21, 2013

22.  Asset Management

PolicyTitlePDF VersionLast Review Date
22.02 System Investment PDF October 31, 2013

23. Debt Management

PolicyTitlePDF VersionLast Review Date
23.02 Debt Management PDF August 8, 2013
23.02.02 Debt Management Procedures PDF October 26, 2012

24. Risk Management

PolicyTitlePDF VersionLast Review Date
24.01 Risk Management PDF November 8, 2012
*24.01.01 Supplemental Risk Management Standards PDF January 29, 2009
24.01.06 Camps and Programs for Minors PDF May 1, 2012

25.  Expenditure of Funds

PolicyTitlePDF VersionLast Review Date
25.01 Use and Operation of System Aircraft PDF June 9, 2011
25.06 Participation by Historically Underutilized Business PDF September 23, 2011
*25.06.01 System HUB Program PDF March 3, 2003
25.07 Contract Administration PDF October 31, 2013
*25.07.01 Contract Administration Procedures and Delegations PDF September 1, 2010
25.07.03 Acquisition of Goods and/or Services PDF October 7, 2011
25.07.06 Interagency and Intrasystem Transactions PDF May 3, 2011
25.99 Miscellaneous    
25.99.01 Chartering of Commercial Aircraft PDF February 21, 2011
25.99.09 Cellular Communication Devices and Services PDF June 2, 2011

26. Tuition and Fees

PolicyTitlePDF VersionLast Review Date
26.01 Tuition and Fees PDF August 8, 2013
26.01.01 Chancellor's Delegation of Authority Related to Tuition and Fee Exemptions and Waivers PDF May 19, 2014
26.99 General    
26.99.01 Student Health Insurance PDF June 6, 2013

27. Financial Planning and Budgeting

PolicyTitlePDF VersionLast Review Date
27.02 Legislative Appropriation Requests PDF June 9, 2011
27.03 Annual Operating Budget Process PDF August 8, 2013
27.04 Budget Authorizations, Limitations and Delegations of Authority PDF June 9, 2011
27.04.01 Chancellor's Delegations of Authority Related to Budget and Fiscal Changes PDF February 24, 2014

28. Auxiliary Enterprise, Privatization, etc.

PolicyTitlePDF VersionLast Review Date
28.02 Educational Business Activities PDF May 18, 2011
28.03 Vending Machines PDF August 8, 2013

29. Information Resources

PolicyTitlePDF VersionLast Review Date
29.01 Information Resources PDF August 3, 2012
29.01.01 Information Resources Governance
PDF August 8, 2012
29.01.02 Use of Licensed Commercial Software PDF October 20, 2009
29.01.03 Electronic Information Services Access and Security PDF October 20, 2009
29.01.04 Accessibility of Electronic and Information Resources PDF December 6, 2013
29.01.05 Trans Texas Videoconference Network PDF

October 13, 2010

31. Compensation and Benefits

PolicyTitlePDF VersionLast Review Date
31.01 Compensation PDF June 10, 2011
31.01.01 Compensation Administration PDF April 1, 2003
31.01.02 Fair Labor Standards PDF February 28, 2005
31.01.04 Longevity and Hazardous Duty Pay PDF May 20, 2010
31.01.05 Extended Pay Plan PDF January 24, 2011
31.01.06 State Employee Organization Membership Fees PDF January 24, 2011
31.01.07 Direct Deposit of Payroll Payments PDF February 21, 2011
31.01.08 Merit Salary Increases PDF May 3, 2002
31.01.09 Overtime PDF December 18, 2005
31.01.10 Service Awards PDF March 30, 2011
31.02 Employee Insurance and Retirement Benefits PDF March 4, 2013
31.02.01 Administration of Employee Benefit Programs PDF May 30, 2012
31.02.02 Group Insurance Programs PDF May 20, 2010
31.02.03 System Employee Benefits Advisory Committee PDF May 30, 2012
31.02.07 Unemployment Compensation Program PDF April 15, 2011
31.02.08 Retirement Programs PDF May 23, 2013
31.03 Leaves of Absence PDF June 10, 2011
31.03.01 Vacation PDF September 24, 2013
31.03.02 Sick Leave PDF October 15, 2013
31.03.03 Leave of Absence With Pay PDF May 22, 2012
31.03.04 Leave of Absence without Pay PDF May 20, 2010
31.03.05 Family and Medical Leave PDF July 23, 2009
31.03.06 Military Leave and Service PDF May 20, 2010
31.04 Holidays PDF June 10, 2011
31.04.01 System Holidays PDF January 24, 2013
31.05 External Employment and Expert Witness PDF August 3, 2012
31.05.01 Faculty Consulting and External Professional Employment PDF September 4, 2013

 

System Faculty Consulting and External Professional Employment Application and Approval Form PDF September 4, 2013
31.05.02 External Employment PDF September 9, 2012

 

Model External Employment Application and Approval Form PDF September 9, 2012
31.05.03 Witnesses in Judicial Actions or Legislative Proceedings PDF August 8, 2012
31.05.04 Outside Activities - Business Entities Having an Agreement with the System PDF September 4, 2013
31.06 Sick Leave Pool PDF June 10, 2011
31.06.01 Sick Leave Pool Administration PDF September 5, 2001
31.07 Retirement PDF January 24, 2014
31.07.01 Retirement and Employment After Retirement PDF August 1, 2013
31.08 Emeritus/Emerita Titles PDF May 13, 2011
31.08.01 Granting of Emeritus/Emerita Status to Faculty and Staff PDF June 26, 2012
31.99 General Benefits    
31.99.01 Employees Registering As Students PDF February 14, 2014

32. Employee Relations

PolicyTitlePDF VersionLast Review Date
32.01 Employee Complaint and Appeal Procedures PDF September 24, 2010
32.01.01 Complaint and Appeal Procedures for Faculty Members PDF November 21, 2013
32.01.02 Complaint and Appeal Process for Nonfaculty Employees PDF July 30, 2010
32.02 Discipline and Dismissal of Employees PDF September 24, 2010
32.02.02 Discipline and Dismissal of Nonfaculty Employees PDF September 24, 2010

33. Employment, Standards of Conduct

PolicyTitlePDF VersionLast Review Date
33.03 Nepotism PDF February 15, 2012
33.04 Use of System Resources PDF June 10, 2011
33.04.01 Use of System Resources for External Employment PDF May 3, 2011
33.04.02 Use of Telecommunication Services PDF October 16, 2013
33.05 Employee Training PDF June 10, 2011
33.05.01 Use of Public Funds for Employee Training PDF June 3, 2014
*33.05.02 Required Employee Training PDF June 24, 2009
33.06 Hours of Work for Full-time Salaried Employees PDF June 10, 2011
33.06.01 Flexible Work Arrangements PDF May 13, 2004
33.99 General Employment    
33.99.01 Employment Practices PDF August 8, 2011
33.99.03 Performance Evaluations for Nonfaculty Employees PDF May 20, 2010
33.99.04 Promotion, Transfer and Voluntary Moves PDF September 25, 2000
33.99.05 Part-Time Employment PDF October 17, 2000
33.99.06 Administration of Multiple Employment PDF April 11, 2003
33.99.07 Internal Faculty Consulting and Professional Services PDF October 23, 2011
33.99.08 Student Employment PDF October 12, 1999
33.99.09 Employment of Foreign Nationals PDF November 21, 2013
33.99.12 New Employee Processing PDF July 26, 2011
33.99.14 Criminal History Record Information--Employees and Applicants PDF February 27, 2012
33.99.15 Reduction in Force for Nonfaculty Employees PDF August 23, 2010

34.  Safety of Employees and Students

PolicyTitlePDF VersionLast Review Date
34.02 Drug and Alcohol Abuse PDF April 3, 2012
34.02.01 Drug and Alcohol Abuse and Rehabilitation Programs PDF September 2, 2013
34.03 Alcoholic Beverages PDF May 30, 2012
34.04.03 HIV/AIDS in the Workplace and Learning Environment PDF June 2, 2011
34.05 Smoking PDF January 15, 2014
34.06 Appointment, Commissioning and Authority of Peace Officers PDF January 24, 2014
34.06.01 System University Police Department Collaboration PDF March 30, 2011
34.06.02 Weapons PDF May 8, 2012
34.07 Emergency Management PDF May 1, 2013
34.07.01 Emergency Management Plans PDF September 10, 2013

41.  Real Property

PolicyTitlePDF VersionLast Review Date
41.01 Real Property PDF May 4, 2012
41.01.01 Real Property PDF May 8, 2012

51.  Facilities Planning and Construction

PolicyTitlePDF VersionLast Review Date
51.01 Capital Planning PDF November 2, 2012
51.02 Selection of Architect/Engineer Design Team and Construction Contractor PDF November 2, 2012
51.03 Art Acquisitions for New and Renovated Facilities PDF November 2, 2012
51.04 Delegations of Authority on Construction Projects PDF November 2, 2012
51.04.01 Chancellor's Delegation of Authority on Construction Projects PDF January 10, 2013
51.05 Furnishing and Equipping New and Renovated Buildings PDF November 2, 2012
51.06 Naming of Buildings and Other Entities PDF July 22, 2011
51.07 Preservation of Historic Properties PDF September 10, 2012
51.08 Reversion of Unexpended Balances in Construction Projects PDF April 13, 2011

60.  Relationships with Financial Support Organizations

PolicyTitlePDF VersionLast Review Date
60.01 Relationships with Affiliated Organizations PDF May 24, 2011
*60.01.01 Association With Affiliated Organizations PDF August 13, 2012
60.02 Public Affairs PDF December 18, 2011
*60.03 Approval of Fees for the Texas A&M Foundation and Other System Member Foundations PDF July 23, 2010

61. Information and Communications

PolicyTitlePDF VersionLast Review Date
61.01 Public Information Act Compliance PDF November 15, 2012
61.01.02 Public Information PDF September 13, 2010
61.99 Records Retention    
61.99.01 Retention of State Records PDF September 13, 2010