|
|
|
ADMINISTRATIVE PROCEDURES |
|
Chief
Executive Officer's Delegation of Authority For Contract
Administration1,3 Fiscal Year 2005 |
Revised:
January 1, 2005 |
1.
Construction - Facilities
Construction/Renovations
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Note:2) |
|
1.1 |
Major System
Facilities Construction Projects - related contracts (System Policy
51.04) |
|
|
|
|
1.1.1 |
Project
Initiation (Form C-1) Program of
Requirement Preparation |
Director of
TFS Facilities
Planning &
Construction (FP&C) |
Vice
Chancellor for
Business Services (VCBS) |
VCBS |
|
1.1.2 |
Approval of
Program of Requirements and Project Budget and Selection of
Architect/Engineer Design Team (Board
Approval Required)) |
FP&C Treasury
Services Budgets and
Accounting HUB
Coordinator (Architect) VCBS General
Counsel
Chancellor Director of
TFS |
VCBS |
VCBS |
|
1.1.3 |
Construction
Contracts on projects with total costs within the BOR approved budget
require action by the Chancellor or designee. (Based on
1.1.2) |
FP&C Treasury
Services Budgets and
Accounting HUB
Coordinator (HSP) VCBS General
Counsel Chancellor Director of
TFS
|
VCBS |
VCBS (Dollar authority to
execute contract on new or rehab project is limited to project budget
approved by the Board.) |
|
1.1.4 |
Construction
Contract on projects whose total cost exceeds the BOR approved budget or
supplemental appropriation exceeding 10% of original
budget. (Board
Approval Required) |
HUB
Coordinator (HSP>$100,000) Budgets and
Accounting FP&C Treasury
Services Comptroller Director of
TFS |
VCBS |
VCBS (Dollar authority
limited to the supplemental appropriation.) |
|
1.2 |
Minor Construction
Project |
|
|
|
|
1.2.1 |
Rehabilitation Projects-2,000,000 or
less. (Administered by TFS) |
Ag Program
Construction Dept
TFS HUB
Coordinator
(HSP >
$100,000)
Assistant to
the Director
Assoc Dir
for Finance and Administration |
Director |
Director (Authority
to execute limited to $2,000,000) |
|
1.2.2 |
New Construction
Projects-1,000,000 or less. (Administered by
TFS) |
Ag Program
Construction Dept
HUB
Coordinator
(HSP >
$100,000)
Assistant to
the Director
Assoc Dir
for Finance and Administration |
Director |
Director (Authority
to execute limited to $2,000,000) |
|
1.2.3 |
Employment
of Architect/Engineer/Professional Services (In
accordance w/Section 5.5 of this document) |
Ag Program
Construction Dept
HUB
Coordinator
(HSP >
$100,000)
Assistant to
the Director
Assoc Dir
for Finance and Administration |
Director |
Director |
2.
Funding Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
2.1 |
Grants To
TFS |
Program
Leader Applicable
Associate Director Grants
Administrator Associate
Dir for Finance & Administration |
Director Associate
Dir for Finance & Administration |
Director Associate
Dir for Finance & Administration |
|
2.2 |
Grants From
TFS |
Program
Leader Applicable
Associate Director Grants
Administrator Assistant to the
Director |
Director |
Director |
3.
Memorandums of Agreement (Non-funding)
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
3.1 |
Memorandums
of Agreements (Non-funding) (Pledge of
Programmatic Commitments) |
Program
Leader Applicable Associate
Director Assistant to the
Director |
Director |
Director |
|
3.2 |
Other
Cooperative Agreements (Non-funding) (Pledge of
Programmatic Commitments) |
Program
Leader Assistant to the
Director |
Applicable Associate
Director |
Applicable Associate
Director |
4.
Inter-Agency Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
4.1 |
Inter-Agency
Agreements (Including;
Inter-Local and Intra-System Agreements, funding and
non-funding.) |
Program
Leader Assistant to the
Director |
Applicable Associate
Director |
Applicable Associate
Director |
5.
Purchasing
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
5.1 |
Purchases of
Goods or Services (Includes minor
construction, consultant and professional services purchase
orders.) |
|
|
|
|
5.1.1 |
Purchase
Order |
Program
Leaders |
Purchaser
(All except Proprietary)
Purchasing
Manager |
Purchasing
Manager |
|
5.1.2 |
Purchase
Agreement |
Program
Leaders Assistant to the
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
|
5.2 |
Equipment
Lease |
Program
Leader Assistant to the
Director Purchasing
Manager (>5,000) |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
|
5.3 |
Memberships |
Program
Leaders Assistant to
the Director |
Applicable
Associate Director |
Applicable
Associate Director |
|
5.4 |
Statutory
Consultant Agreements Use of
private consultants (not an employee) governed
by Texas Gov Code, Chapter 2254, Subchapter B. Contracts over $25,000 must
receive an approval from the CEO. Agreements for outside legal counsel must comply
with Section 10.2. |
Applicable
Associate Director Assistant to
the Director Associate
Dir for Finance & Admin |
Director |
Director |
|
5.5 |
Professional
Services Agreement Acquisition of professional services as defined
by Texas Gov Code, Section 2254.002 (accounting, architecture, optometry, medicine,
land surveying & professional engineering when performed within the
scope of practices.) |
Applicable
Associate Director Assistant to
the Director Associate
Dir for Finance & Admin |
Director |
Director |
|
5.6 |
Software
License Agreements |
Manager,
Information Resources Assistant to
the Director |
Purchasing
Manager Assoc
Director for Finance and Admin |
Purchasing
Manager Assoc
Director for Finance and Admin |
|
5.7 |
Emergency
Response Agreements (Includes
purchases of goods/services) |
Assistant to
the Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
6.
Sales
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
6.1 |
Timber
Sales |
Program
Leader Assistant to the
Director |
Director |
Director |
|
6.2 |
Lease of TFS
Equipment |
Program
Leader Assistant to the
Director |
Assoc
Director for Finance and Admin Applicable Associate
Director |
Assoc
Director for Finance and Admin Applicable Associate
Director |
|
6.3 |
Vending
Machines |
Program
Leader Assistant to the
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
|
6.4 |
Licensing of TFS
Logo |
Program
Leader Assistant to the
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
|
6.5 |
Professional Services
(TFS providing) |
Program
Leader Assistant to the
Director Applicable Associate
Director |
Assoc
Director for Finance and Admin |
Assoc
Director for Finance and Admin |
7.
Real Property Transactions (TAMUS Real Estate
Office)
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
7.1 |
Acquisition
of Real Property (Requires
BOR Approval) |
Assistant to
the Director Associate
Dir for Finance & Admin Director |
Assoc Vice
Chancellor for Real Estate |
Assoc Vice
Chancellor for Real Estate |
|
7.2 |
Disposition
of Real Property (Requires
BOR Approval) |
Assistant to
the Director Associate
Dir for Finance & Admin Director |
Assoc Vice Chancellor
for Real Estate |
Assoc Vice Chancellor
for Real Estate |
|
7.3 |
Grants of
ROW & Easement of Real Property |
Assistant to
the Director Associate
Dir for Finance & Admin Director |
Assoc Vice Chancellor
for Real Estate |
Assoc Vice Chancellor
for Real Estate |
8.
Lease of Space
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
8.1 |
Private Sector
Leases |
Assistant to
the Director Associate
Dir for Finance & Administration Director |
Assoc Vice Chancellor
for Real Estate |
Assoc Vice Chancellor
for Real Estate |
|
8.2 |
Inter-Agency
Leases (Includes;
Inter-Local and Intra-System Leases) |
Assistant to
the Director Associate
Dir for Finance & Admin Assoc Vice Chancellor
for Real Estate |
Director |
Director |
|
8.3 |
Emergency Response
Leases |
Assistant to
the Director Associate
Dir for Finance & Admin |
Assoc Director for
Finance and Admin |
Assoc Director for
Finance and Admin |
|
8.4 |
Other Lease of
Space (Includes; storage
space, tower space, meeting rooms, etc.) |
Assistant to
the Director Associate
Dir for Finance & Admin |
Assoc Director for
Finance and Admin |
Assoc Director for
Finance and Admin |
9.
Donor
Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
9.1 |
Personal
Property with Restrictions (including
indemnification on acceptance) (including
cash or cash equivalents) (Requires
BOR Approval) |
Program
Leader Assistant to the
Director Associate
Dir for Finance & Admin Director |
Board of
Regents |
Board of
Regents |
|
9.2 |
Real
Property (Requires
BOR Approval) |
Assistant to
the Director
Associate
Dir for Finance & Admin Director Assoc Vice Chancellor
for Real Estate |
Board of
Regents |
Board of
Regents |
10.
Legal
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
10.1 |
Litigation
(*See Note) All
settlements shall have concurrence of the CEO and the General Counsel
and where required, the approval of the State Attorney
General. |
Applicable
Associate Director Associate
Dir for Finance & Admin |
Director |
Director |
|
10.2 |
Outside
Legal Counsel The
General Counsel, acts as liaison to the Attorney General and shall
retain, manage and approve all outside counsel for the System and is
components. |
Applicable
Associate Director Associate
Dir for Finance & Admin |
General
Counsel
Director |
General
Counsel
Director |
11.
Intellectual Property
Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
11.1 |
Technology
Transfer |
|
|
|
|
11.1.1 |
License Agreement
(Patent) |
Assistant to the
Director Assoc Director for
Finance and Administration |
Director
(Requires
Chancellor’s Approval) |
Director (Requires
Chancellor’s Approval) |
|
11.1.2 |
Nondisclosure/Confidentiality
Agreements Committing TFS or
individuals other than the individual signing (Nondisclosure/Confidentiality
Agreements that SOLELY bind the individual signing are
exempt.) |
Assistant to the
Director |
Director Associate
Dir for Finance & Admin |
Director Associate
Dir for Finance & Admin |
12.
Unclassified
Agreements
|
Delegation No. |
Type of Contract |
Routing for Department Review |
Authorization to Execute Contracts of $100,000 or
Less (See Notes: 2 & 4) |
Authorization to Execute Contracts of $100,000 to
$200,000 (See Notes: 2 & 4) |
|
12.1 |
Unclassified
Agreements (Contracts
and agreements not specifically classified.) |
Assistant to the
Director |
Director Associate
Dir for Finance & Admin |
Director Associate
Dir for Finance & Admin |
*Approval to Settle Up to and including: $100,000
General Counsel
Over $100,000 and up to and Including $300,000
Chancellor
Over $300,000
Board of Regents
Notes:
1.
Contracts which involve a stated or implied consideration within stated
limits and primary terms of five years or less. All contracts not issued through
Purchasing, must be reviewed by Office of General Counsel, unless in previously
approved format or less than $50,000 with contract review short form attached to
contract.
2.
When an office or
department is listed in the Routing for Departmental Review or the Authorization
to Execute Contracts sections, it is the responsibility of the director of the
department, or designee, to review or sign the contract.
3.
3.
All contracts of goods and services must be in compliance with System
Regulation 25.99.02, the System Procurement Code. All purchases shall comply with state
statutes relating to historically underutilized businesses and procurement of
goods and services from persons with disabilities.
4.
Associate Director for Finance and Administration authorized to sign when
applicable Associate Director is unavailable.
4
Table of Contents | TFS Homepage | Business Affairs Main Page