System Offices - HR Forms/Documents

Seeking Employment

Forms for applicants

Forms for managers

  • Request for Personnel Action (Microsoft Word) To be completed by the department head if creating a new position, reclassifying an existing position or processing a merit, equity or promotion increase. (10/07)

During Employment

  • Change of Address A change in residence address, mailing address, phone number (and other personal data) may be updated by the employee through HRConnect while in active status or by completing this form. (HR 183 11/01)
  • Complaint Form To be completed by employee and forwarded to the Director, Human Resources, within seven business days of the action that caused the complaint. (HR 40 7/07)
  • Direct Deposit Authorization Form To be completed by employee to enroll, change or cancel direct deposit information. Must be accompanied by a voided check or deposit form or have a financial institution representative's signature on the form. (HR 31 10/07)
  • Employee Personal Data To be completed if a change to personal data is needed. Most of this information may now be updated by the employee through HRConnect. (HR 181 2/06)
  • External Employment and Consulting Application and Approval To be completed by employees who hold employment outside the A&M System. (HR 202A 7/05)
  • Flexible Work Schedule Request To be completed by employee to request a flexible work schedule. (HR 28 8/08)
  • HIV/AIDS and the Workplace Published by and linked to the Texas Department of State Health Services website.
  • Intern/Volunteer Waiver To be completed by unpaid student interns volunteering for work. (HR 205 10/01)
  • Medical Certification Form To be completed by employees who are in an unpaid status for absences of more than three days and who are requesting withdrawal of hours from the sick leave pool and/or who are covered under the Family and Medical Leave Act.
  • Position Description (NOTE: Please save this as a 2003 Word document. Saving as 2007 will cause formatting issues.) To be completed by supervisors and/or employees. Used to record the duties, responsibilities, qualifications sought and fiscal impact of classified and non-classified staff positions. Created when a new budgeted position is established and updated for various situations.  (HR 182 3/06)
  • Prevention of Alcohol Abuse and Illicit Drug Use brochure  Brochure about A&M System policy and regulations, legal sanctions and health risks related to alcohol abuse and illicit drug use.
  • Returning from Military Leave Application for Re-employment (Microsoft Word only) (HR 37 2/06)
  • Sick Leave Pool Form To be completed by employees who want to donate unused sick leave hours to the Sick Leave Pool or who want to request a withdrawal of hours from the pool for illness or injury.
  • Volunteer Waiver To be completed by individuals other than student interns who donate hours of service for civic, charitable or humanitarian reasons. Must be completed before the individual donates any time and services. (HR 206 10/01)
  • Wellness Center Guidelines/Waiver & Release of Claims (HR 39 10/07)

Leaving Employment

  • Change of Address A change in residence address, mailing address, phone number (and other personal data) may be updated by the employee through HRConnect while in active status or by completing this form. (HR 183 11/01)
  • Out-Processing Checklist To be completed by a terminating/retiring employee's departmental processor on or before the employee's last day of employment to ensure that all of the required out-processing steps are completed. (HR 34 8/08)
  • Retiree/Survivor Bank Draft Authorization (HR 38 10/07)
  • Student Out-Processing Checklist To be completed by a terminating student employee's departmental processor on or before the student employee's last day of employment to ensure that all of the required out-processing steps are completed. (HR 34-student 7/08)
  • Transitions Brochure for employees leaving System Offices employment