FAMIS News - September 2010 »

New FAMIS Web Site

The A&M System has redesigned their web site, and as you may have noticed we have a new look to our FAMIS web pages. You may need to change your bookmarks for our FAMIS pages if you get a "Page Not Found" message. The URLs for our report request forms have not changed; however, the contact and feedback forms have changed.

Please contact us if you cannot find the page you are looking for, or if you discover any broken links on one of our web pages.


TBAR242

The TBAR242 has been modified to be an exact replication of the Note 2 from the AFR Module. The Note 2 is derived from FRS data, whereas the TBAR242 is reporting from FFX data. With the modifications, these two should now match.


Change / Enhancements to FAMIS

Any time FAMIS Services must change production data, either through on-line entry or running one of our correction programs (correction programs start with an 'XX' and are run by FAMIS Services) we need to have a Change / Enhancement request on file to show that we had permission to do so from an authorized requestor.  When in doubt of how to request something, it never hurts to send a Change / Enhancement request using our online request form.


Documents for 2011

If you want to create documents now in fiscal year 2011 you just change the "Doc Year" on Screen 240 for Limiteds and Screen 235 for Exempts to "2011". DO NOT CHANGE TO FISCAL YEAR 2011 ON SCREEN 882. Changing the "Doc Year" on Screens 240 and 235 will allow you to create L1xxxxx and E1xxxxx documents, but they CANNOT be processed for payment until FAMIS opens fiscal year 2011 for processing on September 8th.


FAMIS Screen Update

Screen 542 - "Acq Date" (Acquisition Date) has been added to display the acquisition date of the asset. Press the PF11 key to toggle the "Asset Acct" column to display the "Acq Date".


Software Purchase Inventory Guidelines

With the implementation of GASB51, the threshold and guidelines for software has changed.

System Office has established GL’s, Account Controls, Expense Subcodes, and FFX Class Codes, to facilitate the reclass of computer software from Furniture & Equipment to Computer Software Intangibles. The Account Controls, Subcodes, and Class Codes were copied to all FAMIS campuses. However, each campus/part will need to create their GL’s. Once your agency has established the required GL's, you will now have the ability to manually post the entries in FAMIS.

An edit was added to Screen 516 in the FFX Module. Screen 598 will allow you to override all SPA related edits so that you can post entries on Screen 516 for the GASB51 changes. Be sure to change Screen 598 back to "N" after posting your entries.

Software has a new object and class code to accommodate these changes:

SoftwareObject CodeClass Code
Internally Developed (**) 8812 881201
Purchased 8810 881001
Customized 8810 881002
Enterprise 8810 881003

(** Use Object Code 8733 while in development)


CFDA Codes

Reminder: OSRS maintains the CFDA Code Table. Send your request to osrscfda@tamus.edu for codes.


Kudos From Our Users

  • "Your customer service is excellent! I think your team always does an excellent job taking care of us."
  • "Thanks a million!!!! Y'all are the best."
  • "Thank you for your attention to this matter! We REALLY do appreciate you!"
  • "Budget Upload...this is so WONDERFUL!!!"
  • "Thank you SO much for your help, and to the entire FAMIS group for all you do."
  • "You guys are great! Thanks so much!!!"
Submit feedback button

User Manuals

We are in the process of revising several of our FAMIS User Manuals. The following updated manuals and guides are now available for viewing and printing:

ManualVersion
Year-End Procedures 7.3

To view the most current version of a user manual, click on the "FAMIS Manuals" link on the navigation menu and login using your FAMIS UserID. Our user manuals are available in Adobe Acrobat PDF format and text version.


Need Help?

Using the FAMISHELP contact form can save time and long distance charges. It also allows the person on HOTLINE to research your question/problem and provide you with a more specific answer.

Please do not send E-Mail directly to our staff members. If a staff member is out of the office you may not get an answer to your E-Mail until they return. Contacting FAMISHELP will ensure that your message is read and that you will get a response.

FAMIS SERVICES
Help Line: (979) 458-6464
FAX: (979) 458-6455
E-Mail FAMISHELP

FAMIS PRODUCTION
Phone: (979) 458-6470
FAX: (979) 458-6455
E-Mail FAMIS Production


Other Contacts

Passwords:
Security Administrator
Using FAMIS Screens:
User Representative

Training:
User Representative
FAMIS Reports:
FAMIS Production Services
FAMIS Assistance:
FAMIS Help Line
(979) 458-6464
Connecting to FAMIS:
Your Network Administrator
Entire Connection:
Purchase - contact SELL

For Technical Help contact:
CIS HelpDesk Central
(979) 845-8300


Past Issues

03/2010
06/2010