Agenda Item Deadlines 2008
| Member Submission Dates | Internal Processing Schedule | |||
|---|---|---|---|---|
| Agenda Items to Chancellor | Date Due to Board Office | Date Index Sent to Chairman | Board Office Mail-Out | Board Meeting Dates |
| December 10, 2007 | January 2, 2008 | January 4, 2008 | January 9, 2008 | January 24-25, 2008 |
| February 15, 2008 | March 3, 2008 | March 5, 2008 | March 10, 2008 | March 27-28, 2008 |
| April 11, 2008 | April 28, 2008 | April 30, 2008 | May 5, 2008 | May 22-23, 2008 |
| June 20, 2008 | July 7, 2008 | July 9, 2008 | July 14, 2008 | July 31-August 1, 2008 |
| August 15, 2008 | September 1, 2008 | September 3, 2008 | September 8, 2008 | September 25-26, 2008 |
| October 22, 2008 | November 6, 2008 | November 10, 2008 | November 13, 2008 | December 4-5, 2008 |
Listed above is the current agenda item deadline schedule for 2008.
Gifts, Donations, Grants, and Endowments Reports are to be submitted electronically to the System Office of Budgets and Accounting in accordance with the submission date schedule published by that office.
Agenda items are to be submitted electronically, signed by the CEO, in Microsoft Word format, to Carolyn Krenek at AgendaItems@tamu.edu no later than the date indicated for “Agenda Items to Chancellor.”
Agenda items not received in final format by the scheduled deadline require a late submission request from the CEO, detailing the reason for the delayed submission, subject to approval by the Chancellor and the Chairman of the Board of Regents.
NOTE: Prior to final submission, specific academic proposal requests require a preliminary review by the Office of Academic Affairs. The items indicated below are to be submitted to Verna Dewees, Office of Academic Affairs, at AgendaItemsASA@tamu.edu, in accordance with the Academic Proposal Planning Guidelines schedule below.
Academic Proposal Planning Guidelines
Office of the Vice Chancellor for Academic
Affairs (VCAA)
The Texas A&M University System
| Type of Coordinating Board (CB) Proposals |
Specific types of proposal requests | Proposal(s) due to A&M System VCAA |
|---|---|---|
| Administrative Change Requests | Creation of new administrative structure/substantive |
Six (6) months in advance of proposed implementation date |
| Renaming College; Academic Reorganizations; Creation of new administrative structure/nonsubstantive | One (1) month in advance of agenda item due date to Chancellor | |
| New Degree Programs | Bachelors/Masters |
Fourteen (14) months in advance of proposed implementation date |
| Doctoral Degree** Fall/Spring/Summer Semester Implementation |
Sixteen (16) months in advance of proposed implementation date | |
| Cooperative / Joint Programs - NEW | Same as noted above for Bachelors/Masters and for Doctoral | |
Cooperative / Joint Programs – EXISTING |
Six (6) months in advance of proposed implementation date for cooperating institution | |
| Distance Education Requests | For Existing Bachelors and Masters Programs* | One (1) month in advance of agenda item due date to Chancellor |
| For Existing Doctoral Programs | Six (6) weeks in advance of agenda item due date to Chancellor | |
| Role & Scope | Mission Statement and/or Table
of Programs 4-year cycle update |
One (1) month in advance of agenda item due date to Chancellor |
| Mission Statement and/or Table
of Programs mid-cycle amendments |
One (1) month in advance of agenda item due date to Chancellor | |
| Revisions to Core Curriculum | Request with specific changes and rationale, to include current and proposed core curriculum | Ten working days (10) in advance of agenda item due date to Chancellor |
| Proposal(s) Requiring BOR Review/Action | Types of Proposals | Proposal(s) due to A&M System VCAA |
|---|---|---|
| New Center Or Institute |
Concept Paper of proposed new center or institute |
One week (Step 1) or two weeks (Step 2) in advance of agenda item due date to Chancellor |
| Changes To Existing Center Or Institute | Formal request with specific changes and rationale |
Ten working days (10) in advance of agenda item due date to Chancellor |
| Annual Updates To Admission Requirements | Updated admission requirements by level, in response to request and formatting from System Office of Academic Affairs | Five working days (5) in advance of agenda item due date to Chancellor |
| Academic Appointments | Includes Vice Presidents, Deans, as noted within System Policy 01.03, Appointing Power and Terms and Conditions of Employment | Ten working days (10) in advance of agenda item due date to Chancellor |
| Academic Tenure | Following samples, format guidance provided on website: www.tamus.edu/offices/chancellor/agendaitems/ | Ten working days (10) in advance of agenda item due date to Chancellor |
| Emeritus Designation | Following samples, format guidance provided on website: www.tamus.edu/offices/chancellor/agendaitems/ | Ten working days (10) in advance of agenda item due date to Chancellor |
| Faculty Development Leave | Following samples, format guidance provided on website: www.tamus.edu/offices/chancellor/agendaitems/ | Ten working days (10) in advance of agenda item due date to Chancellor |
| Honorary Posthumous Degrees | Following samples, format guidance provided on website: www.tamus.edu/offices/chancellor/agendaitems/ | Ten working days (10) in advance of agenda item due date to Chancellor |
*Requires CB notification only
**Requires System-led external consultant review and site visit prior
to BOR action.