Agenda Item Submission Schedule 2010

Click here for 2010 Academic Agenda Item Submission Deadlines online schedule.

Member Submission Dates Internal Processing Schedule

 

Agenda Items
 to Chancellor

 

Date Due
to Board Office

 

Date
Index Sent to Chairman

 

Board Office
Mail-Out

 

Board Meeting Dates

December 9, 2009

January 4, 2010

January 6, 2010

January 11, 2010

January 21-22, 2010

February 12, 2010

March 1, 2010

March 3, 2010

March 8, 2010

March 25-26, 2010

April 16, 2010

May 3 , 2010

May 5, 2010

May 10, 2010

May 27-28, 2010

June 14, 2010

June 28, 2010

June 30, 2010

July 5, 2010

July 22-23, 2010

August 13, 2010

August 30, 2010

September 1, 2010

September 6, 2010

September 23-24, 2010

October 15, 2010

November 1, 2010

November 3, 2010

November 8, 2010

December 2-3, 2010

Listed above is the current agenda item submission schedule for 2010.

Gifts, Donations, Grants, and Endowments Reports are to be submitted electronically to the System Office of Budgets and Accounting in accordance with the submission date schedule published by that office.

Agenda items are to be submitted electronically, signed by the CEO, in Microsoft Word format, to AgendaItems@tamu.edu no later than the date indicated for “Agenda Items to Chancellor.”

Agenda items not received in final format by the scheduled deadline require a late submission request from the CEO, detailing the reason for the delayed submission, subject to approval by the Chancellor and the Chairman of the Board of Regents.

NOTE: Prior to final submission, academic-related items and proposal requests require preliminary review by the Office of Academic Affairs (OAA). The items listed below are to be submitted to the OAA staff, at AA-AgendaItems@tamu.edu, in accordance with the Academic Proposal Submission Guidelines schedule below. For your convenience, specific OAA due dates for 2010 have been calculated for each item and can be found online at http://www.tamus.edu/offices/academic/index.html. The OAA staff is responsible for the final submissions to the Chancellor by the scheduled “Agenda Items to Chancellor” due date.

Academic Proposal Submission Guidelines

Office of Academic Affairs (OAA)
The Texas A&M University System

Type of
Coordinating Board (CB) Proposals		 Specific Types of Proposals Proposal(s) due to
A&M System OAA
Administrative Change Requests

Creation of new administrative structure/substantive
Fall/Spring/Summer Semester Implementation

 Six (6) months in advance of proposed implementation date, to
include one (1) month in advance of agenda item due date to Chancellor
  Renaming College; Academic Reorganizations; Creation of new administrative structure/nonsubstantive One (1) month in advance of agenda item due date to Chancellor
New Degree Programs

Bachelors/Masters 
Fall/Spring/Summer Semester Implementation

 Fourteen (14) months in advance of proposed implementation date, to include two (2) months in advance of agenda item due date to Chancellor
  Doctoral Degree**
Fall/Spring/Summer Semester Implementation		 Sixteen (16) months in advance of proposed implementation date, to include five (5) months in advance of agenda item due date to Chancellor
  Cooperative / Joint Programs - NEW Same as noted above for Bachelors/Masters and for Doctoral
 

Cooperative / Joint Programs – EXISTING

 Six (6) months in advance of proposed implementation date for cooperating institution, to include six (6) weeks in advance of agenda item due date to Chancellor
Distance Education Requests For Existing Bachelors and Masters Programs* One (1) month in advance of agenda item due date to Chancellor
  For Existing Doctoral Programs One (1) month in advance of agenda item due date to Chancellor
Role & Scope Mission Statement and/or Table of Programs
4-year cycle update		 Based on CB directive and one (1) month in advance of agenda item due date to Chancellor
  Mission Statement and/or Table of Programs
mid-cycle amendments/Preliminary authority requests 		One (1) month in advance of agenda item due date to Chancellor
Revisions to Core Curriculum Request with specific changes and rationale, to include current and proposed core curriculum One (1) month  in advance of agenda item due date to Chancellor

 

Proposal(s) Requiring BOR Review/Action Types of Proposals Proposal(s) due to
A&M System VCAA
New Center Or
Institute

Concept Paper of proposed new center or institute
(Step 1) and
Formal proposal of new center or institute (Step 2)

 One week (Step 1) or two weeks (Step 2) in advance of agenda item due date to Chancellor
Changes To Existing Center Or Institute

Formal request with specific changes and rationale
(depends on type of changes as to whether Board of Regents action is required; email AA staff in advance to discuss at AA-AgendaItems@tamu.edu)

Fifteen working days (15) in advance of agenda item due date to Chancellor
Annual Changes To Admission Requirements Changed admission requirements by level, in response to request and formatting from Office of Academic Affairs Ten working days (10)  in advance of agenda item due date to Chancellor
Academic Appointments Includes Vice Presidents, Deans, as noted within System Policy 01.03, Appointing Power and Terms and Conditions of Employment Ten working days (10) in advance of agenda item due date to Chancellor
Academic Tenure Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor
Emeritus Designation Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor
Faculty Development Leave Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor
Honorary Posthumous Degrees Following samples, format guidance provided on website:  www.tamus.edu/offices/chancellor/agendaitems/  Ten working days (10) in advance of agenda item due date to Chancellor

*Requires CB notification only
**Requires CB & TAMUS-led external consultant review and site visit prior to TAMUS BOR action.