Property Additions and Deletions (SC-905)
Access the Form
Click HERE for the Property Additions
and Deletions (sc-905) form. Then print the form on pink paper.
Important: THIS FORM MUST BE TURNED IN ON PINK PAPER!
If you need help downloading the form click HERE to see helpful downloading hints.
Purpose of Form
The purpose of this form is to document an addition of equipment that
did not require payment to acquire (i.e., a gift) and to a document deletion
of existing equipment due to sale, trade-in, or cannibalization.
Submission of Form
The Accountable Property Officer (APO), or Alternate APO, for each
department should completely fill out and sign the form before submitting
it to the
System Offices Property Manager. This
form must be submitted on pink paper. A TBAR006-Asset Control Sheet
will be distributed to the department with regular monthly reports, indicating
that the change was made in the formal accounting system (FAMIS).
Completing the Form
Complete either the section for "additions" or "deletions."
The
Equipment Information Sheet (SC-907) should accompany additions.
Complete the Department Information section, including your department name, your four-letter System Offices department code, and the appropriate signature.
Complete the body of the form, indicating the asset number, description, acquisition date and asset value. Trade-in allowance/sale amount and loss or gain should be filled in when applicable.
Responsibility of the APO and Alternate APO
Equipment values maintained in the formal accounting system should
accurately reflect the cost of equipment. Gifts, sale, trade-ins, and cannibalized
equipment should be promptly reported.
Surplusing Cannibalized Equipment
A&M Surplus department will not accept computers that appear to
have missing components. Computers that were purchased with a disk drive,
hard drive, monitor, etc., and are missing these components when presented
to A&M Surplus, will not be accepted as an inventoried item. These
will only be accepted as non-inventoried (N/I), and must be deleted from
the formal accounting system through this form. After computers are cannibalized,
the Property Transfer Form (SC-906) and the
Transfer
of Computer Equipment Form (SC-906A) should be completed.
