FISYE103_BP9203_03_ERROR.CSV »

Description:

After the new Fiscal Year budget has been loaded into the B/P/P System, the Insurance Initialization process loads the employee's benefit selections for the new Fiscal Year.

Errors related to the employee's budget and insurace records may occur during this process.

Some of the error and warning messages are listed below.

NO BUDGET RCD - INSURANCE COVERAGE(S) SET TO ZERO

This error occurs when there is no budget record for an employee with insurance deduct code set to 1, 2 or 3.

Employees receiving the NO BUDGET RCD error message will not have their insurance automatically initalized and their premiums will be set to zero.

These employee will need to be manually updated before the 1st regular biweekly payroll calculation of the new Fiscal Year.

If the employee is a graduate student not in the budget, his/her premium and benefits will be based upon the previous Fiscal Year's budget information. Graduate students are identified by the faculty rank code on the title code table.

   
XXX DUE DATE PRIOR TO 9/1. XXX PREMIUMS SET TO ZERO

XXX will refer to a specific insurance coverage (MED for example). A due date prior to September 1st, for someone with active insurance coverage indicates that a past premium was not collected.

These employees will have the specified premium set to zero. A payroll correction will most likely need to be made to collect the past due premiums. The catch-up feature should not be used since the premiums will change for the new fiscal year.

The due date and premiums on Screen 106 will have to be manually updated before the 1st regular biweekly payroll calculation of the new Fiscal Year.

   
SGIP RATE CHANGED FROM x TO x

The values for the SGIP Rate flag are blank ‘ ‘ , ‘F’, P’, and ‘N’. This message will be given when the new Fiscal Year Budget information indicates that the value is different from last Fiscal Year.

No action should be necessary unless you believe the new Fiscal Year budget information or percent effort was incorrect.

   
LWOP - NOT ELIGIBLE FOR SGIP

If any of the employee’s insurance deduct codes have been set to 'L', this message will warn that the individual is not entitled to the state contribution.

The SGIP ELIG flag will be set to 'N' and the priority flags for his/her insurance coverage will be set to 'N', regardless of what the priority code currently is on Screen 106.

   
LESS THAN 50% TIME, NOT ELGIBLE FOR SGIP, PRTY AND SGIP SET TO ‘N’ Regardless of what is shown on the Screen 106, if the new budgeted percent effort is less than 50 percent, the SGIP ELIG flag will be set to 'N', the SGIP Rate will be set to 'N', and the priority codes will be set to 'N'.
   
WARNING - RETIREE ON BUDGET – ONE OR MORE COVERAGES

This warning is for an employee that has a budget record and their insurance deduct code is either ‘R’ or ‘4’. This may happen when the active budget is not updated to reflect the employee's recent retirement.

If the Retiree is budgeted, the retiree deduct code 'R' will remain on each of the insurance coverages.  Verify the employment status for these individuals.

   
WARNING---AD&D CVRG AMT REDUCED TO 10 X SALARY If the coverage amount requested in the employee's iBenefits Annual Enrollment document is more than 10 times the new Fiscal Year's benefit salary, the program will reduce the coverage and give a warning.
   
INELIGLE FOR 65 PLUS, CHECK BDTS, DED CD, PREMIUMS SET TO ZERO

Both the employee and the spouse must be 65 within 31 days of signing up for '65 Plus' or the Medicare flag must be set to 'Y'.  This message may also be received if the deduct code is not an 'R' or 'S'.

Change the plan number for their medical coverage.

   
BAD SPENDING ACCOUNT DED FOR LESS THAN 12 MONTH EMPL

This error occurs when an employee budgeted for less than 12 month has signed-up for a spending account deduction to be taken for 12 months (Deduct Code '2').

This error can be corrected on the employee's iBenefits AE Document or if after Insurance Initialization on Screen 106.

   
12 MONTH EMPLOYEE IN EPP

This error occurs when an employee is currently enrolled in the Extended Pay Plan and their new budget information has them budgeted for 12 months.

Verify the new budget information and coordinate with the employee to determine if they will still be participating in EPP.

Sample:

FISYE103_BP9203_03_ERROR Sample 

Click image above to open full size

 

Notes:
Report Title: Insurance Initialization Error Report  
BPP Job Name: FISYE103  
BPP Program Name: BP9203