What are the criteria that determine whether or not a particular payroll ... »


23)What are the criteria that determine whether or not a particular payroll deduction is calculated on a payroll?

Basic Definition:  For biweekly payrolls, accounting period ending date is the pay date. (Except for the last biweekly payroll for a fiscal year, the accounting period ending date for that payroll is 8/31.)  For monthly payrolls, accounting period ending date is the pay period ending date.

ADD

The Accidental Death and Dismemberment Insurance premium is calculated for pay types B, H, I and L.

The deduction code in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct four months in May);

 

2 - twelve month deduction basis;

 

3 - nine month deduction basis (bill for summer premiums), or;

 

4 - twelve month deduction basis (working retiree).

The ADD starte date must be prior to or equal to the accounting period ending date.

The ADD stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected in subsequent months.

The total deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

 

ANU

A Tax Sheltered Annuity (ANU) payment is calculated for pay types B, F, H, I and L.

The ANU deduction code in the Personnel Maintenance must be a:

 

1 -  to compute the deduction from September through May only, or;

 

2 -  to compute the deduction during the entire year.

The ANU start date must be prior to or equal to the pay date of the payroll.

The ANU stop date must be later than or equal to the pay date of the payroll.

On fixed amount annuities only (not on percentage annuities), the deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken until the full employee deduction has been met for the “F”ixed option. 

No provision has been made to automatically make up deductions that are missed.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.  Additional amounts may be deducted via extra deductions.

A deduction will be taken always with the percentage option.

 

BL

The Basic Life Insurance premium is calculated for pay types B, H, I and L.

The BL deduction code in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis;

 

3 - nine month deduction basis (bill for summer premium), or;

 

4 - twelve month deduction basis (working retiree).

The BL start date must be prior to or equal to the accounting period ending date.

The BL stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected in subsequent months.

 


BNKR

A Bankruptcy Deduction is calculated for pay types B, F, H, I and L.

The BNKR deduction code in the Personnel Maintenance must be Y - compute deduction.

The BNKR start date must be prior to or equal to the accounting period ending date.

The BNKR stop date must be later than or equal to the accounting period ending date.

The total amount of the deduction is divided in half on the biweekly payrolls.

If there are more than two biweekly paydays in a month, the deductions are usually taken only on the first and second paydays. (The end of the Fiscal Year may require the deduction to be taken on the third payroll.)

No provision has been made to automatically make up deductions that are missed.

 

CHAR

A Charitable Organization contribution is calculated for pay types B, F, H, I and L.

The CHAR deduction code in the Personnel Maintenance must be:

1 - nine month deduction basis (September thru May);

2 - twelve month deduction basis.

The CHAR start date must be prior to or equal to the pay date of the payroll.

The CHAR stop date must be later than or equal to the pay date of the payroll.

The total amount is taken on the second biweekly payday.

No provision has been made to automatically make up deductions that are missed.

 

CHE 

A Charitable Contribution - Higher Education is calculated for pay types B, F, H, I and L.

The CHE deduction code in the Personnel Maintenance must be:

1 - nine month deduction basis (September thru May);

2 - twelve month deduction basis.

The CHE start date must be prior to or equal to the pay date of the payroll.

The CHE stop date must be later than or equal to the pay date of the payroll.

The total amount is taken on the second biweekly payday.

No provision has been made to automatically make up deductions that are missed.

 


COD

A Court Ordered Deduction is calculated for pay types B, F, H, I and L.

The COD deduction code in the Personnel Maintenance must be Y - compute deduction.

The COD start date must be prior to or equal to the accounting period ending date.

The COD stop date must be later than or equal to the accounting period ending date.

The total amount of the deduction is divided in half on the biweekly payrolls.

If there are more than two biweekly paydays in a month, the deductions are usually taken only on the first and second paydays. (The end of the Fiscal Year may require the deduction to be taken on the third payroll.)

Provision has been made to attempt to automatically make up deductions that are missed based on the past due amount.

 

CSRS

The deduction for the Civil Service Retirement System is calculated for Pay Types B, F, H, I, J, L, M and X.

The CSRS deduction code in the Personnel Maintenance must be Y - compute deduction.

This particular deduction is taken on all payrolls.

No provision has been made to automatically make up deductions that are missed.

 

CU(AF)

The Credit Union and Credit Union Administrative Fee are calculated for pay types B, F, H, I and L.

CU stop date must be later than or equal to the accounting period ending date.

The CU deduction code in the Personnel Maintenance must be Y - compute deduction.

The CU start date must be prior to or equal to the accounting period ending date.

The deduction is divided in half on the biweekly payrolls.

The deduction amounts stored in the B/P/P System are monthly deduction amounts, which is halved and taken over two payroll cycles for biweekly paid employees (calculated along with the insurance deductions).  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.  

If the first biweekly deduction (1/2) in a month was not taken, the whole deduction will be taken on the second biweekly payday.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.

 

DCP

A Deferred Compensation Plan (DCP) payment is calculated for pay types B, F, H, I and L.

The DCP deduction code in the Personnel Maintenance must be a:

 

1 -  to compute the deduction from September through May only, or;

 

2 -  to compute the deduction during the entire year.

The DCP start date must be prior to or equal to the pay date of the payroll.

The DCP stop date must be later than or equal to the pay date of the payroll.

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken until the full employee deduction has been met. 

No provision has been made to automatically make up deductions that are missed.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.  Additional amounts may be deducted via extra deductions.

 

DCPL

A Deferred Compensation Plan Loan (DCPL) payment is calculated for pay types B, F, H, I and L.

The FIA deduction code in the Personnel Maintenance must be Y - compute deduction.

The DCPL start date must be prior to or equal to the pay date of the payroll.

The DCPL stop date must be later than or equal to the pay date of the payroll.

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays. 

No provision has been made to automatically make up deductions that are missed.

 

DCPR

A Deferred Compensation Plan Roth(DCPR) payment is calculated for pay types B, F, H, I and L.

The DCPR deduction code in the Personnel Maintenance must be a:

 

1 -  to compute the deduction from September through May only, or;

 

2 -  to compute the deduction during the entire year.

The DCPR start date must be prior to or equal to the pay date of the payroll.

The DCPR stop date must be later than or equal to the pay date of the payroll.

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken until the full employee deduction has been met. 

No provision has been made to automatically make up deductions that are missed.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.  Additional amounts may be deducted via extra deductions.

 

DEN 

A Dental Insurance premium is calculated for pay types B, H, I and L.

The DEN deduction code in the Personnel must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis;

 

3 - nine month deduction basis (bill for summer premium), or;

 

4 - twelve month deduction basis (working retiree).

The DEN start date must be prior to or equal to the accounting period ending date.

The DEN stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected the subsequent months.

The deduction is divided in half on the biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

 

DL

The Dependent Life Insurance premium is calculated for pay types B, H, I and L.

The DL deduction code in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis;

 

3 - nine month deduction basis (bill for summer premium), or;

 

4 - twelve month deduction basis (working retiree).

The DL start date must be prior to or equal to accounting period ending date.

The DL stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected in subsequent months.

The deduction is divided in half on the biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

 

EIC

An Earned Income Credit (EIC) is not a deduction, but rather a tax credit. It is calculated for pay types B, F, H I, J, K, L, M, P, T, U, V  and X.

The EIC deduction code in the Personnel Maintenance must be either:

 

A - Single or head of household

 

B - Married without spouse filing certificate

 

 C – Married with both spouses filing certificate

 

Blank – Do not calculate EIC

 

N – Do not calculate EIC

The entire amount is always paid each payday.

It functions almost like a negative federal income tax with holding.

No provision has been made to automatically make up credits that are missed.

 

ENGL 

The deduction for English Language is calculated for pay types B, H, I and L.

The ENGL deduction code in the Personnel Maintenance must be Y - compute deduction.

The ENGL start date must be prior to or equal to the accounting period ending date.

The ENGL stop date must be later than or equal to the accounting period ending date.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

If the first biweekly deduction (1/2) in a month was not taken, the whole deduction will be taken on the second biweekly payday. No other provision has been made to automatically make up deductions that are missed.

 

EORG

Employee Organization dues are calculated for pay types B, F, H, I and L.

The EORG deduction code in the Personnel Maintenance must be Y - compute deduction.

The EORG start date must be prior to or equal to the accounting period ending date.

The EORG stop date must be later than or equal to the accounting period ending date.

The full amount is taken on the second biweekly payday.

No provision has been made to automatically make up deductions that are missed.

 

EPP

The Extended Pay Plan reduces an employee’s NET Pay by a specified percentage during the academic year in order to spread the payment through the summer months. It is calculated for pay types B, H, I and L.

The EPP deduction code in the Personnel Maintenance must be:

 

1 - withhold 12.5% of NET towards summer payments, or;

 

2 - withhold 25% of NET toward summer payments.

 

FIA

The premium for Federal Life Insurance - Option A is calculated for pay types B, I or L.

The FIA deduction code in the Personnel Maintenance must be Y - compute deduction.

No provision has been made to automatically make up deductions that are missed.

 

FIB 

The premium for Federal Life Insurance - Option B is calculated for pay types B, I or L.

The FIA deduction code in the Personnel Maintenance must be Y - compute deduction.

No provision has been made to automatically make up deductions that are missed.

 

FIC 

The premium for Federal Life Insurance - Option C is calculated for pay types B, I or L.

The FIA deduction code in the Personnel Maintenance must be Y - compute deduction.

No provision has been made to automatically make up deductions that are missed.

 

FIM

Federal Insurance - Medicare is a tax calculated for pay types B, F, H, I, J, K, L, M, P, Q, T, U, V and X.

The FIM deduction code in the Personnel Maintenance must be Y - compute deduction.

The tax is taken out on all payrolls and is adjusted by the year-to-date total.

The deduction calculation for each payroll is based on all prior year-to-date deductions.  (See example calculation for OASI in this question).

 

FIR

Federal (Life) Insurance - Regular is a tax calculated for pay types B, I or L.

The FIR deduction code in the Personnel Maintenance must be Y - compute deduction.

No provision has been made to automatically make up deductions that are missed.

 

FIT

Federal Income Tax is calculated for pay types B, F, H, I, J, K, L, M, P, T, U, V and X.

The FIT deduction code in the Personnel Maintenance must be:

 

F - foreign  national employee’s income is adjusted for treaty requirements and substantial presence status before computing;

P – compute tax in normal manner for any income above the amount of the foreign earned income and foreign housing exclusions;

T - tax employee’s total income (ignore exemption amount),;

 

Y - compute tax in normal manner (include additional amount, if any).

The tax is taken out on all payrolls.

No provision has been made to automatically make up deductions that are missed.

 

LEVY  D

Deduction Option - Federal Income Tax levies are calculated for pay types B, F, H, I and L.

The LEVY deduction code in the Personnel Maintenance must be Y - compute deduction.

The LEVY dedut option must be a D.

The LEVY start date must be prior to or equal to the accounting period ending date.

The LEVY stop date must be later than or equal to the accounting period ending date.

The deduction amount is taken in addition to calculated FIT withholding amount.

No provision is made to automatically make up deductions that are missed.

 

LEVY  E

Exemption Option - Federal Tax Levies are calculated for pay types B, F, H, I, J, K, L, M, P, Q, T, U, V and X.

The LEVY deduction code in the Personnel Maintenance must be Y - compute deduction.

The LEVY deduct option must be a E.

The LEVY start date must be prior to or equal to the accounting period ending date.

The LEVY stop date must be later than or equal to the accounting period ending date.

The deduction amount on the Personnel Maintenance will be the NET-Pay for the employee.  The actual deduction will be the difference in the Gross - allowed deductions and the resulting Net Pay amount specified.

No provision is made to automatically make up deductions that are missed.

 

LIT

Local Income Tax is calculated for pay types B, F, H, I, J, K, L, M, P, Q, T, U, V and X.

The LIT deduction code in the Personnel Maintenance must be Y - compute deduction.

No provision is made to automatically make up deductions that are missed.

 

LNG

This particular item (Longevity Pay) is not a deduction, but rather a payment to the employee. It is calculated for pay types B, F, H, I and L.

The entire amount is paid when the pay period contains the first day of the month.

 

LTCE

The premium for Long Term Care - Employee is calculated for pay types B, H, I and L.

The deduction code in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis, or;

 

3 - nine-month deduction basis (bill for summer premium).

The LTCE start date must be prior to or equal to the accounting period ending date.

The LTCE stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, any premiums missed would be collected in subsequent months based on the monthly file supplied by the carrier and applied to BPP prior to the earlier of the monthly and second biweekly payrolls that month.

The entire amount is deducted on the second biweekly payday.

 

LTCS

The premium for Long Term Care - Spouse is calculated for pay types B, H, I and L.

The LTCS deduction in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis, or;

 

3 - nine-month deduction basis (bill for summer premium).

The LTCS start date must be prior to or equal to the accounting period ending date.

The LTCS stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, any premiums missed would be collected in subsequent months based on the monthly file supplied by the carrier and applied to BPP prior to the earlier of the monthly and second biweekly payrolls that month.

The entire amount is deducted on the second biweekly payday.

 

LTD

The premium for Long Term Disability is calculated for pay types B, H, I and L.

The LTD deduction in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis, or;

 

3 - nine-month deduction basis (bill for summer premium).

The LTD start date must be prior to or equal to the accounting period ending date.

The LTD stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected in subsequent months.

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

 

MED

The premium for Medical Insurance is calculated for pay types B, H, I and L.

The MED deduction code in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis, or;

 

3 - nine month deduction basis (bill for summer premium);

 

4 - twelve month deduction basis (working retiree).

The MED start date must be prior to or equal to the accounting period ending date.

The MED stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected in subsequent months.

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

 

OAHI

The Old Age Health Insurance (Medicare - OAHI) tax is calculated for pay types B, F, H, I, J, K, L, M, P, Q, T, U, V and X.

It is taken on all payrolls and is adjusted by the year-to-date total.

The deduction calculation for each payroll is based on all prior year-to-date deductions.  (See illustration for OASI, except the percentage used is 1.45% instead of 6.2% and the covered wage cap does not apply.)

 

OASI

The Old Age Survivors Insurance (OASI) tax is calculated for pay types B, F, H, I, J, K, L, M, P, Q, T, U, V and X.

The deduction code in the Personnel Maintenance must be Y - compute OASI, subject up to cutoff less exempt amount.

The deduction calculation for each payroll is based on all prior year-to-date deductions.

It is calculated on all payrolls and is adjusted by the year-to-date total as illustrated:

 

A. Add Current Payroll Covered Wage to YTD Covered Wage to get New YTD Covered Wage:

 

YTD Covered Wage

 

+ Current Payroll Covered Wage

 

New YTD Covered Wage

 

 

B.

Multiply New YTD Covered Wage by 6.2% to get New YTD Deduction:

 

New YTD Covered Wage

 

x       0.062 (0.042 for 2011)

 

New YTD Deduction

 

 

C.

Subtract YTD Deduction from New YTD Deduction to get Current Payroll Deduction

 

New YTD Deduction

 

-       YTD Deduction

 

*Current Payroll Deduction

 

 

*

Once the Covered Wage Cap is exceeded, the deduction is not taken for wages above the Cap for the remainder of the calendar year.

 

OL

The premium for Optional Life Insurance is calculated for pay types B, H, I and L.

The OL deduction code in the Personnel Maintenance must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis, or;

 

3 - nine month deduction basis (bill for summer premium);

 

4 - twelve month deduction basis (working retiree).

The OL start date must be prior to or equal to the accounting period ending date.

The OL stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected in subsequent months.

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

 

ORP

The deduction for the Optional Retirement Program is calculated for pay types B, F, H, I, J, K, L, M, P, and X.

The ORP deduction code in the Personnel Maintenance must be Y - compute deduction.

The ORP start date must be prior to or equal to the accounting period ending date.

The ORP stop date must be later than or equal to the accounting period ending date.

It is taken on all payrolls.

The deduction is based on covered wages being paid.

 The deduction calculation for each payroll is based on all prior fiscal-year-to-date deductions.  (See example calculation for OASI in this question).

 

PARK

The deduction for the Parking Fee is calculated for pay types B, H, I and L.

The deduction code and the deduction amount in the Personnel Maintenance are updated each month from a batch process before the first biweekly payroll is run each month.

These data elements associated with the Parking deduction are not accessible through a screen because the parking/security offices at each campus are responsible for determining their own parking fee structures and reconciling parking fees actually deducted with the fees requested for withholding.

The deduction amounts stored in the B/P/P System are monthly deduction amounts, which is halved and taken over two payroll cycles for biweekly paid employees (calculated along with the insurance deductions).  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.  Additional amounts may be deducted via extra deductions.

If the first biweekly deduction (1/2) in a month was not taken, the whole deduction will be taken on the second biweekly payday.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.

 

RTH

A Roth 403(b) payment is calculated for pay types B, F, H, I and L.

The RTH deduction code in the Personnel Maintenance must be a:

 

1 -  to compute the deduction from September through May only, or;

 

2 -  to compute the deduction during the entire year.

The RTH start date must be prior to or equal to the pay date of the payroll.

The RTH stop date must be later than or equal to the pay date of the payroll.

On fixed amount annuities only (not on percentage annuities), the deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken until the full employee deduction has been met for the “F”ixed option. 

No provision has been made to automatically make up deductions that are missed.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.  Additional amounts may be deducted via extra deductions.

A deduction will be taken always with the percentage option.

 

SADC

The deduction for the Spending Account - Dependent Care is calculated for pay types B, H, I and L.

The SADC deduction code in the Personnel Maintenance must be:

 

1 - compute deduction during the academic year only (Sept. - May), or;

 

2 - compute deduction during entire benefit year.

The SADC start date must be prior to or equal to the accounting period ending date. 

The SADC stop date must be later than or equal to the accounting period ending date. 

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

The premium due date is used to calculate the number of months for which premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

 

SAHC

The deduction for the Spending Account - Health Care is calculated for pay types B, H, I and L.

The SAHC deduction code in the Personnel Maintenance must be:

 

1 - compute deduction during the academic year only (Sept. - May), or;

 

2 - compute deduction during entire benefit year.

The SAHC start date must be prior to or equal to the accounting period ending date. 

The SAHC stop date must be later than or equal to the accounting period ending date. 

The deduction is divided in half on biweekly payrolls. 

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays. 

The premium due date is used to calculate the number of months for which premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

 

SIT

State Income Tax is calculated for pay types B, F, H, I, J, K, L, M, P, Q, T, U, V and X.

The SIT deduction code in the Personnel Maintenance must be Y - compute deduction.

No provision is made to automatically make up deductions that are missed.

 

SORP

The deduction for the Supplemental Optional Retirement Program is calculated for pay types B, F, H, I, J, K, L, M, P, and X.

The ORP and SORP deduction codes in the Personnel Maintenance must be Y - compute deduction.

The SORP start date must be prior to or equal to the accounting period ending date.

The SORP stop date must be later than or equal to the accounting period ending date.

It is taken on all payrolls.

The deduction is based on covered wages being paid.

 The deduction calculation for each payroll is based on all prior fiscal-year-to-date deductions.  (See example calculation for OASI in this question).

 

STL1

A Student Loan Deduction is calculated for pay types B, F, H, I, J, K, L, M, P, T, U, V and X.

The STL1 deduction code in the Personnel Maintenance must be Y - compute deduction.

The STL1 start date must be prior to or equal to the pay date of the payroll.

The STL1 stop date must be later than or equal to the pay date of the payroll.

The deduction is always calculated as a fixed percentage of disposable income.

No provision is made to automatically make up deductions that are missed.

Disposable pay is calculated as gross pay and longevity minus (OASI, OAHI, FIT, SIT, MED, DEN, VIS, LTD, ADD, LTCE, SAHC, ORP, SORP, TRS)

 

STL2

A Student Loan Deduction is calculated for pay types B, F, H, I, J, K, L, M, P, T, U, V and X.

The STL2 deduction code in the Personnel Maintenance must be Y - compute deduction.

The STL2 start date must be prior to or equal to the pay date of the payroll.

The STL2 stop date must be later than or equal to the pay date of the payroll.

The deduction is always calculated as a fixed percentage of disposable income.

No provision is made to automatically make up deductions that are missed.

Disposable pay is calculated as gross pay and longevity minus (OASI, OAHI, FIT, SIT, MED, DEN, VIS, LTD, ADD, LTCE, SAHC, ORP, SORP, TRS)

 

TRS

The deduction for the Teacher Retirement System (after the first ninety days of employment) is a deduction calculated for pay types B, F, H, I, J, K, L, M, P and X.

The TRS deduction code in the Personnel Maintenance must be Y - compute deduction.

The TRS start date must be prior to or equal to the accounting period ending date.

The TRS stop date must be later than or equal to the accounting period ending date.

It is taken on all payrolls.

The deduction calculation for each payroll is based on the covered wages.

The deduction calculation for each payroll is based on all prior fiscal-year-to-date deductions.  (See example calculation for OASI in this question).

 

TRSC

The TRSC Surcharge paid by the employer.  Calculated for pay types BH, I, and L.

The entire amount is paid on the monthly or first biweekly pay day.

The entire amount is paid on the second biweekly if the month to date amount is 0.

There is no catch up provision if the payment is missed for the month.

 

TRSS

The deduction for the Teacher Retirement System Surcharge is a deduction calculated for pay types B, F, H, I, J, K, L, M, P and X.

The TRS deduction code in the Personnel Maintenance must be R, S or T - compute deduction.

The TRS start date must be prior to or equal to the accounting period ending date.

The TRS stop date must be later than or equal to the accounting period ending date.

It is taken on all payrolls.

The deduction calculation for each payroll is based on the covered wages.

No provision has been made to automatically make up deductions that are missed.

 

TRS9

The deduction for the Teacher Retirement System (during the first ninety days of employment is a deduction calculated for pay types B, F, H, I, J, K, L, M, P and X.  It is calculated the same as TRS except that the System is not reimbursed by the state for the employer payment.

 

TXPR

The deduction for Texas Protects is calculated for Pay Types B, F, H, I and L.

The TXPR deduction code in the Personnel Maintenance must be Y - compute deduction.

A record must exist on the BPP0010.METBILL file received monthly from MetLife.

The deduction is divided in half on biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

If the first biweekly deduction (1/2) in a month was not taken, the whole deduction will be taken on the second biweekly payday.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.  Additional amounts may be deducted via extra deductions.

 

TTF

The deduction for the Texas Tomorrow Fund is calculated for Pay Types B, F, H, I and L.

The TTF deduction code in the Personnel Maintenance must be Y - compute deduction.

The entire amount is deducted on the second biweekly payday.

No provision is made to automatically make up deductions that are missed.

 

USRF

The deduction for User Services Fee is calculated for pay types B, H, I and L.

The USRF deduction code in the Personnel must be:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis;

The USRFS start date must be prior to or equal to the accounting period ending date.

The USRF stop date must be later than or equal to the accounting period ending date.

The deduction is divided in half on biweekly payrolls.  If the first biweekly deduction (1/2) in a month was not taken, the whole deduction will be taken on the second biweekly payday.  There is a check to make sure that no more than one month's deduction is taken via normal calculation process.

 

VIS

A Vision Insurance premium is calculated for pay types B, H, I and L.

The VIS deduction code in the Personnel  must a:

 

1 - nine month deduction basis (deduct 4 months in May);

 

2 - twelve month deduction basis;

 

3 - nine month deduction basis (bill for summer premium), or;

 

4 - twelve month deduction basis (working retiree).

The VIS start date must be prior to or equal to the accounting period ending date.

The VIS stop date must be later than or equal to the accounting period ending date.

A premium due date is used to calculate the number of months for which a premium is due.  The premium due date must be less than or equal to the first day of the month of the pay period start date.

Should an employee miss a payroll, the due date would not be advanced and any premiums missed would be collected the subsequent months.

The deduction is divided in half on the biweekly payrolls.

If there are more than two biweekly paydays in a month, the deduction is taken only on the first and second paydays.

Last Updated on 4/26/12