Benefit changes »

Frequently Asked Questions



Answers

  • I will be getting married/divorced soon. What do I need to do to change my name on my records and/or add/drop dependent(s) on my benefits? 
    You will need to apply for and obtain a new Social Security card reflecting your new name and provide a copy of the card to your departmental employment processor. Upon receipt of the appropriate paperwork from your department, your Human Resources office will update your personnel and payroll records. If you want to add or drop dependent(s), complete a Dependent Enrollment Form/ Certification. Verification documents will also be required. Documentation is required to add a new dependent.
    You may also want to update your beneficiaries through iBenefits under Single Sign On or you can complete a Beneficiary Designation Form to change beneficiary(ies) for Basic/Alternate Basic Life, Optional Life and/or Accidental Death and Dismemberment (AD&D).
    If you participate in the Teacher Retirement System and you need to change your beneficiary designation, complete the TRS 15 form or contact TRS at (800) 223-8778 to request this form. If you participate in the Optional Retirement Program (ORP), Tax Deferred Annuity Program, or Deferred Compensation Plan, notify your vendor(s) of your new last name.
  • When is the Annual Enrollment period? 
    The Annual Enrollment period begins July 1 and runs through July 31 each year. Any changes you make to your benefits during this time will be effective on September 1. Premium changes will be reflected on the first paycheck you receive for services you perform in the new fiscal year. For example, if you are paid monthly, premiums for your September coverage will be reflected on your October 1 paycheck.
  • What are the different types of Changes in Status and how do they impact my benefits?
    Federal regulations define situations called Changes in Status that allow employees and retirees to change their Flexible Spending Account contributions or health, dental, vision or AD&D coverage during a plan year within 60 days of the Change in Status. Changes in Status are:
    • Employee’s marriage, divorce or death of employee’s spouse
    • Birth, adoption or death of a dependent child
    • Child becoming ineligible for coverage due to reaching maximum age or other limitation such as marrying (age 26 for health care), age 25 for all other coverage.
    • Change in employee’s, spouse’s or dependent child’s employment status that affects eligibility for coverage
    • Change in employee’s, spouse’s or dependent child’s residence that affects eligibility for coverage
    • Employee’s receipt of a qualified medical child support order or letter from the Attorney General ordering the employee to provide (or allowing the employee to drop) medical coverage for a child
    • Changes made by a spouse or a dependent child during his/her employer’s annual enrollment period
    • The employee, spouse or dependent child becoming eligible or ineligible for Medicare or Medicaid due to plan age limitations or marrying or for premium assistance under Medicaid or child health plan
    • Significant employer-initiated or carrier-initiated changes in or cancellation of the employee’s, spouse’s or dependent child’s coverage
    • Change in day care cost due to a change in provider, change in provider’s fees (if the provider is not a relative) or change in number of hours the child needs care (for Dependent Day Care Spending Accounts)
    • The employee or dependent child becomes eligible for premium assistance under medicaid or child health plan

    A court order against the spouse of an A&M System employee does not constitute a Change in Status. Also, a change in income, which may affect coverage affordability, does not constitute a Change in Status.

    If you experience a Change in Status and would like to change your benefit coverages, complete a
    Benefit Change Form, if applicable, a Dependent Enrollment Change Form within 60 days of the Change in Status. If it has been longer than 60 days since the Change(s) in Status occurred, you must wait until the next Annual Enrollment period to make the change(s).

  •  I need to change my beneficiaries. What do I do?
    Beneficiary information may be updated any time of the year. You can change your beneficiary(ies) for Basic/Alternate Basic Life, Optional Life and/or Accidental Death and Dismemberment (AD&D) in iBenefits or by completing a Beneficiary Designation Form. Verification documents will be required.
    If you participate in the Teacher Retirement System, complete the TRS 15 form or contact TRS at (800) 223-8778 to request this form. If you participate in the Optional Retirement Program (ORP), Tax Deferred Annuity Program or Deferred Compensation Plan, notify your vendor(s) of your new beneficiary.
  •  Can I add my grandchild to my insurance coverages?
    Yes. Your grandchild must be living in your home and you must provide proof of this to your Human Resources office in order for this the grandchild to be added. Verification documents are required.
  •  I will be terminating employment soon. What forms do I need to complete and how can I continue my insurance coverage?
    COBRA forms to continue health, dental and/or vision coverage will be sent to you through the mail or provided to you at your "exit interview". Other coverages, such as Life and AD&D, may be continued through portability or conversion. Your Human Resources office will have this information and is a good resource for additional questions.