Document proof examples »

What documents will I need to prove eligibility for my dependents?

Legally Married Spouse

  • Your 2010 Federal Tax Return (or 2009, if you have not yet filed).  

As indicated in the instructions for submitting documents, included in your packet, make sure to black out your financial information and Social Security Number.  For audit verification, your personal income data and SSN are not required.

OR

  • Marriage Certificate AND Proof of Joint Ownership. A mortgage or bank statement, property tax bill or rental/lease agreement which must be dated after 1/1/ 2011, and must include both the employee’s name and the spouse’s name.

 Common Law Spouse

  • Texas Declaration of Informal/Common Law Marriage from the County where the marriage was recognized or recorded.

OR

  • Your 2010 Federal Tax Return (2009, if you have not yet filed) AND Proof of Joint Ownership. A mortgage or bank statement, property tax bill or rental/lease agreement which must be dated after 1/1/2011, and must include both the employee’s name and the spouse’s name.

As indicated in the instructions for submitting documents, included in your packet, make sure to black out your financial information and Social Security Number.  For audit verification, your personal income data and SSN are not required.

 Biological Child

  • Birth Certificate

OR

  • Documentation on hospital letterhead indicating the birth date of the child for children under 6 months old.  

Adopted Child

  • Official court/agency placement papers (initial stage)

OR

  • Official Court Adoption  Agreement for an Adopted Child (mid-stage)

OR

  • Birth Certificate (final stage)

Foster Child

  • Official Court or Agency Placement papers

Stepchild

  • Child’s Birth Certificate showing the child’s parent as the employee’s spouse
  • Marriage Certificate showing legal marriage between employee and child’s parent

Grandchild

  • A document that shows the child’s address is the same as the employee’s address and proof of residency must be an official document in the form of:

1.       For school age children: current year school records for grandchildren of school age and/or a valid driver’s license for those grandchildren that are of driving age.

OR

2.       For non-school age children: currently dated federal or state benefit assistance program record based on residence (such as Medicaid), a court record establishing residence, a copy of the daycare record on the daycare’s letterhead or the part of the social security card with the home address of the child or doctor’s office records (if not enrolled in SWHP) for children not of school age.

 

A tax return is NOT proof of residency and will NOT be accepted as appropriate documentation.

              

You must complete this process no later than

May 11, 2011.

You can contact the Dependent Audit Eligibility Center with any questions regarding the audit through

May 11, 2011.  Monday through Friday 8 a.m. – 6 p.m. CST

1-866-691-6551

Dependents not verified for eligibility will be removed from all A&M System Benefit coverage as of May 31, 2011.